Hybrid Health Programs Admin Coordinator

Healthresearch; City of Albany (NY); Hybrid; USD 48,000 - 58,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Flexible benefit accounts

Generous paid time off

Tuition support

Retirement Benefits

Employee Assistance Program

And so much more!

Job summary

Health Research, Inc. in New York State seeks a Health Program Aide for the AIDS Institute to perform administrative duties, coordinate calendars, travel, and meetings while maintaining sensitive information. The role is grant-funded and may require travel up to 25%.

Eligible candidates must reside within commuting distance of the official work location and may relocate to NY, NJ, CT, MA, or VT. A hybrid work schedule is available after 6–8 weeks, subject to performance and operational needs.

Qualifications

• Bachelor's degree in a related field; OR an Associate’s degree in a related field and one year of general office, secretarial, or administrative experience OR three years of such experience.
• Proficient using Microsoft Office products (Outlook, Teams, Word, Access, Excel, PowerPoint and SharePoint) for documents, graphs, slides and spreadsheets.
• Experience answering multi-line telephones, managing calendars, and scheduling meetings; familiarity with Zoom/Teams/Webex.

Responsibilities

• Maintain calendars for staff and organize travel arrangements.
• Prepare and coordinate meeting materials and attend related meetings.
• Manage files, screening, mail distribution and correspondence. Perform data entry and handling of sensitive information.

Education

Bachelor's degree in a related field

Associate’s degree in a related field + 1 year experience

Three years general office/administrative experience

Tools

Microsoft Office

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Calendar management

Multi-line telephones

Job description

Health Research, Inc. in New York State seeks a Health Program Aide for the AIDS Institute to perform administrative duties, coordinate calendars, travel, and meetings while maintaining sensitive information. The role is grant-funded and may require travel up to 25%.

Eligible candidates must reside within commuting distance of the official work location and may relocate to NY, NJ, CT, MA, or VT. A hybrid work schedule is available after 6–8 weeks, subject to performance and operational needs.