Hybrid Events & Programs Coordinator

Field to Market: The Alliance for Sustainable Agriculture; United States; Hybrid; USD 60,000 - 75,000; Full time

Job summary

Field to Market: The Alliance for Sustainable Agriculture in Washington, D.C. is seeking an Events Coordinator to plan and execute stakeholder meetings, conferences, and digital programs, delivering high-quality in-person and virtual experiences aligned with our mission.

You will coordinate logistics, registrations, speaker management, budgets, and on-site operations, collaborating with staff, members, sponsors, and vendors, with up to 25% travel and a hybrid work setup.

Qualifications

• Bachelor's degree or equivalent combination of education and experience required.
• Minimum of two years of relevant experience in event planning, program coordination, association management, hospitality, nonprofit management, or a related field.
• Strong project and time management skills; able to manage multiple priorities and meet deadlines.
• Collaborative, team-oriented, with strong interpersonal and communication skills.

Responsibilities

• Coordinate planning, logistics, agenda development and communications for Field to Market's Annual Meeting, Fall Membership Meeting, Sustainable Agriculture Summit, Resilient Futures Leadership Program and other convenings.
• Ensure meetings are delivered on time, within budget, and aligned with goals.
• Manage venue logistics, including A/V, catering, room assignments, and on-site operations.
• Lead site selection and act as on-site contact.
• Manage vendor contracts and meeting materials.
• Oversee speaker coordination, including selection, management, and evaluation.
• Support post-event evaluation and recommend improvements.
• Support other Field to Market's events such as Cross-Sector Dialogues, State of the Sector Forum, and others as they arise.
• Track budgets, expenses, and financial reports.

Skills

Strong communication skills

Project management

Team collaboration

MS Office proficiency

Education

Bachelor's degree or equivalent

Tools

MS Office (Outlook, Word, Excel, PowerPoint, SharePoint)

CRM systems

Job description

Field to Market: The Alliance for Sustainable Agriculture in Washington, D.C. is seeking an Events Coordinator to plan and execute stakeholder meetings, conferences, and digital programs, delivering high-quality in-person and virtual experiences aligned with our mission.

You will coordinate logistics, registrations, speaker management, budgets, and on-site operations, collaborating with staff, members, sponsors, and vendors, with up to 25% travel and a hybrid work setup.