Hybrid Event Planner Associate

Vanguard; United States; Hybrid; USD 40,000 - 60,000; Full time

Job summary

Vanguard is seeking an Associate Event Planner to support planning, execution, and post-event follow-up for meetings and events. You will coordinate operational, vendor, financial, and logistical activities, maintaining playbooks, policies, and tools to ensure consistent event delivery across in-person, virtual, or hybrid formats.

The role involves documenting strategies, milestones, and outcomes, developing playbooks and templates, and supporting on-site and virtual event logistics, travel

Qualifications

• Related event, hospitality, administrative, financial, procurement, or operational experience.
• Undergraduate degree or equivalent combination of training and experience.
• Strong organizational, documentation, communication, and attention-to-detail skills.
• Demonstrated ability to manage multiple priorities, deadlines, and partner relationships.

Responsibilities

• Coordinate event planning and execution across workstreams using established strategies and plans.
• Document event strategies, decisions, roles, timelines, outcomes, and lessons learned.
• Develop and maintain event playbooks, templates, checklists, trackers, and planning tools.
• Coordinate vendor activities, timelines, invoices, and payment status.
• Support on-site and virtual event execution and logistics.
• Participate in post-event activities including surveys and data collection.
• Identify and report operational and attendee-experience risks.

Job description

Vanguard is seeking an Associate Event Planner to support planning, execution, and post-event follow-up for meetings and events. You will coordinate operational, vendor, financial, and logistical activities, maintaining playbooks, policies, and tools to ensure consistent event delivery across in-person, virtual, or hybrid formats.

The role involves documenting strategies, milestones, and outcomes, developing playbooks and templates, and supporting on-site and virtual event logistics, travel