Hybrid Engagement & Stakeholder Communications Lead

ClearCompany Talent Management Software; Seattle (WA); Hybrid; USD 94,000 - 127,000; Full time

Job summary

The Allen Institute in Seattle is seeking a Communications & Engagement Specialist III to translate our external engagement strategy into coordinated plans, processes, communications, and experiences that support relationship cultivation and stewardship.

You will work with scientists, leaders, relationship managers, and Communications colleagues to create timely, relevant content, and manage cross-functional activities from strategy through execution.

Qualifications

• Bachelor’s degree in communications, public affairs, nonprofit management, business, project or program management, or a related field; or an equivalent combination of education and experience
• 2+ years of progressively responsible experience in stakeholder engagement, communications, external affairs, program or project management, events, or a related field
• Demonstrated experience independently managing complex, cross-functional projects, programs, or events from planning through execution and follow-up
• Strong writing and editing skills, including experience developing audience-specific communications, e-newsletters, or editorial plans
• Experience translating strategy into workplans, workflows, timelines, roles, deliverables, and approval processes
• Ability to translate complex scientific, technical, or institutional information into clear, accessible content for varied audiences
• Strong facilitation, interpersonal, and collaboration skills, including the ability to coordinate work involving senior leaders and multiple internal teams
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities, deadlines, and dependencies
• Experience using customer relationship management, email marketing, and project-management tools as a business user
• Sound judgment and demonstrated ability to anticipate risks, resolve operational issues, and elevate decisions appropriately

Responsibilities

• Engagement Planning & Operations
• Develop detailed engagement plans that drive the Institute’s engagement priorities and portfolio strategies
• Scope engagement opportunities and recommend priorities based on audience, objectives, strategic alignment, timing, capacity, and risk
• Drive engagement planning and portfolio reviews with relationship managers and internal partners, defining stakeholder journeys, coordinated touchpoints, internal roles, decision points, communications needs, milestones, and measures of success
• Maintain an integrated engagement calendar across stakeholder communications and events, and follow-up; monitor deadlines, dependencies, approvals, capacity, and resource needs
• Stakeholder Communications & Engagement
• Lead planning and production of stakeholder communications and engagement materials across print and digital platforms, including e-newsletters, curated updates, impact reports, proposals, presentations, leadership communications, event collateral, and web content
• Write and edit clear and engaging content that translates scientific milestones, institutional priorities, partnership activity, and open science outputs for defined stakeholder audiences
• Review available audience segmentation, communications performance, engagement data, and stakeholder feedback to recommend improvements to content, cadence, channels, and future communications
• Convenings & Event Activation
• Lead the activation of stakeholder meetings, site visits, convenings, partnership programs, and special events
• Serve as the internal project lead for assigned engagement activities, coordinating work across the Impact Team, Events Team, Communications department, science teams, executive leaders, and other internal partners
• Develop and maintain agendas, invitations, presentations, participant materials, leadership preparation, event communications, run-of-show documents, and other elements required for successful activation
• Measurement, Systems & Continuous Improvement
• Use stakeholder research, audience segmentation, portfolio insights, and reporting provided by Research & Stewardship and CRM colleagues to inform engagement plans, communications, and activations
• Record engagement activity, decisions, commitments, and next steps accurately and consistently in the Institute’s approved tools and CRM
• Prepare regular summaries and updates for team leadership and contribute to the ongoing refinement of engagement practices and operating processes that strengthen consistency, support effective collaboration, and help the Impact Team scale its work

Skills

Stakeholder engagement

Project management

Strong writing

Editing skills

CRM tools

Email marketing

Cross-functional collaboration

Education

Bachelor’s degree in communications or related field

2+ years experience in stakeholder engagement

Tools

Microsoft Office 365

CRM systems

Project-management tools

Job description

The Allen Institute in Seattle is seeking a Communications & Engagement Specialist III to translate our external engagement strategy into coordinated plans, processes, communications, and experiences that support relationship cultivation and stewardship.

You will work with scientists, leaders, relationship managers, and Communications colleagues to create timely, relevant content, and manage cross-functional activities from strategy through execution.