Hybrid - Data Entry and Transcription Specialist

ZipRecruiter; Town of Texas (WI); Remote; USD 40,000 - 55,000; Full time

Job summary

A government contractor is seeking a Data Entry Specialist to accurately handle payroll documents and manage critical data. This remote position requires expertise in Microsoft Excel and a strong focus on data integrity. Candidates must have at least 2 years of data entry experience and an active Public Trust clearance, with responsibilities including data transcription and ensuring compliance with governmental standards.

Qualifications

• At least 2 years of data entry experience, with prior federal contract or payroll transcription experience preferred.
• Ability to interpret scanned payroll forms and transcribe into standardized formats.
• Experience with secure handling of sensitive data and records management protocols.

Responsibilities

• Handle electronic payroll documents accurately.
• Transcribe wage and project data from scanned PDFs.
• Ensure accuracy of data with a minimum of 98%.

Skills

Attention to detail

Organizational skills

Microsoft Excel proficiency

Communication skills

Education

High school diploma or equivalent

Associate’s degree

Tools

Microsoft Excel

Job description

Job Description

TeleSolv Consulting has an immediate opportunity to work with the Federal Government as a Data Entry Specialist.

This is a remote position and all applicants MUST reside in Dallas County, TX.

As a Data Entry Specialist, you will be responsible for accurately handling electronic payroll documents and ensuring seamless data management.

The ideal candidate will possess a strong understanding of payroll processes, as well as transcription experience, enabling them to manage critical information with precision.

Duties / Responsibilities:

• Review electronic payroll documents submitted by contractors and subcontractors across the United States.
• Transcribe wage and project data from scanned PDFs into government-provided Excel spreadsheets.
• Capture critical data elements including: Employee classification and identification number, Hourly pay rates and fringe benefits, Union status of employees, Name and address of construction project, Contractor and subcontractor information
• Complete transcription assignments for surveys covering up to three years of payroll data, often with overlapping survey schedules.
• Ensure accuracy of at least 98%, as verified through random sampling by the Program Office.
• Deliver all complete and accurate survey data files within 10 calendar weeks of receipt from the Program Office.
• Provide electronic copies of all data or materials developed, as requested.
• Participate in onboarding and transition activities, ensuring smooth adoption of procedures, documentation, and communication standards.
• Adhere strictly to Government security and privacy requirements, including safeguarding Personally Identifiable Information (PII) and sensitive payroll data.
• Support continuity of operations during federal holidays, inclement weather, or emergency closures, as directed by the Government.

Minimum Qualifications:

• Education: High school diploma or equivalent required. Associate’s degree.
• Active Public Trust is required
• Experience: Minimum of 2 years of data entry experience; prior federal contract or payroll transcription experience highly desirable.
• Technical Skills: Proficiency in Microsoft Excel, including data validation, formatting, and quality checks.
• Ability to interpret scanned payroll forms and transcribe into standardized formats.
• Familiarity with secure handling of sensitive data and records management protocols.
• Core Competencies: High attention to detail and organizational skills, Ability to consistently meet deadlines with overlapping workload, Strong written and verbal communication skills to coordinate with Program Office staff, Commitment to data integrity, accuracy, and confidentiality.

Equal Employment Opportunity (EEO) Statement:

TeleSolv Consulting is an equal opportunity employer and welcomes applications from diverse candidates.