Hybrid Board & Executive Support Specialist

Woodland Park Zoo; Seattle (WA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Holidays

Vacation days

Sick leave

FSA

EAP

Tuition reimbursement

Zoo membership

Staff parking

403(b) Plan

Job summary

Woodland Park Zoo in Seattle is seeking a Board Administrative Specialist to provide high-touch, concierge-style support to board members and executives. The role involves coordinating board meetings, preparing materials, and managing confidential information with discretion.

The ideal candidate will have 3+ years of senior-level administrative experience, exceptional communication, and a proven ability to anticipate needs and build trusted relationships across stakeholders.

Qualifications

• Three or more years of progressively responsible administrative support experience, including direct support of senior executives, board members, corporate officers, presidents, CEOs, trustees, or high-net-worth donors.

Responsibilities

• Serve as a primary point of contact and trusted resource for Board Members, providing an exceptional, responsive, and highly personalized level of support.
• Coordinate and execute all aspects of Board of Directors meetings, committee meetings, retreats, and special events, ensuring a seamless experience from preparation through follow-up.
• Prepare, review, and distribute board materials through the Board Portal, maintaining the highest standards of accuracy, organization, and timeliness.
• Support annual board processes, including nominations, elections, acknowledgments, recognitions, and governance-related deadlines.
• Create thoughtful and meaningful touchpoints with board members, including personalized correspondence, recognition programs, gifts, handwritten thank-you notes, and special acknowledgments.
• Anticipate the needs of board leadership and the Chief of Staff by proactively managing communications, logistics, and follow-up items.
• Maintain board records, directories, governance documents, and confidential information with exceptional accuracy and discretion.
• Build strong relationships with board members, executives, donors, and internal stakeholders while representing leadership with professionalism and executive presence.
• Draft and coordinate personalized correspondence on behalf of leadership, including handwritten notes, recognition letters, welcome messages, and donor acknowledgments.
• Coordinate board member onboarding and orientation experiences, ensuring a welcoming and professional introduction to the organization.
• Maintain awareness of key board member milestones, accomplishments, and engagement opportunities to support relationship-building and stewardship efforts.
• Support VIP events, executive receptions, donor cultivation activities, and special leadership initiatives as assigned.

Skills

Board support

Executive support

Communication

Relationship building

Job description

Woodland Park Zoo in Seattle is seeking a Board Administrative Specialist to provide high-touch, concierge-style support to board members and executives. The role involves coordinating board meetings, preparing materials, and managing confidential information with discretion.

The ideal candidate will have 3+ years of senior-level administrative experience, exceptional communication, and a proven ability to anticipate needs and build trusted relationships across stakeholders.