Hybrid Billing Assistant (2nd Shift)

RR Donnelley; West Virginia; On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a Billing Assistant to join their dynamic team. This role involves providing essential operational and administrative support, particularly in the preparation and issuance of client invoices. You'll engage in a variety of tasks, from editing drafts to maintaining spreadsheets and generating reports. If you possess a keen eye for detail and a strong understanding of accounting principles, this opportunity will allow you to thrive in a fast-paced environment while contributing to the success of a globally recognized company. Join a people-powered organization where your skills will be valued and your contributions make a difference.

Qualifications

• 1+ years of experience in a law firm or professional organization preferred.
• Detail-oriented with excellent organizational and time-management skills.

Responsibilities

• Provide operational and administrative billing support to partners and clients.
• Prepare and issue client invoices and maintain spreadsheets.

Skills

Mathematical Aptitude

Customer Service

Data Manipulation

Time Management

Communication Skills

Education

Associate Degree in Business

Degree in Accounting

Degree in Finance

Tools

Microsoft Excel

Microsoft Office

Job description

• Marine MOS: 3432:Finance Technician
• Army MOS: 73D:Accounting Specialist
• Coast Guard MOS: Finance:Finance

Company Description

Williams Lea, by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.
We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly.

Job Description

Shift: Monday - Friday 12pm-9pm

The Billing Assistant will be responsible for providing operational and administrative billing support to partners, clients and team. This includes performing tasks surrounding the preparation and issuance of client invoices, generating and disseminating information, helping with daily activities and contributing to projects.

(*denotes an “essential function”)

• *Perform edits to draft client invoices and execute other tasks throughout the invoice preparation process.
• *Perform billing administrative tasks defined by client including:
• Basic Narrative edits
• Write offs
• Write up / down
• Preparing and finalizing bills
• Pulling back up disbursements
• Enter and/or make adjustments to time entry
• *Work with internal and client teams/departments
• *Perform minimal analytical related assignments
• *Generate and disseminate billing information and correspondence
• *Prepare and distribute client reports and information
• *Maintain spreadsheets and track results and activities
• *Support departmental initiatives and projects
• *Ensure all client specific needs are met regarding billing processes, alternative billing arrangements, etc. while adhering to Williams Lea policies.
• Perform other duties and special projects as assigned

Qualifications

• Associate Degree or advanced degree preferred with concentration in Business, Accounting, or Finance or other related discipline. Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history
• Minimum one year of professional experience in a law-firm or professional organization preferred
• Excellent math aptitude and understanding of general accounting principles
• Professional approach to responding to requests and perceived ability to provide quality customer service
• Ability to maintain spreadsheets, manipulate data and generate reports
• Must own performance and demonstrate excellent follow through
• Energetic, positive, innovative and technologically savvy
• Detail oriented with excellent organizational and time-management skills
• Ability to multitask and meet stringent deadlinesin a fast-paced environment
• Ability to work effectively in a team environment as well as taking ownership for individual assignments
• Excellent verbal and written communication skills with ability to effectively present results
• Ability to perform well in cross-functional environment and to interface effectively and successfully with coworkers, vendors, and client staff
• Ability to professionally handle matters of a sensitive nature with confidentiality
• Strong knowledge of Microsoft Office products, with a strong background in Excel

Additional Information

Pay: $17.58 - $18.50/hour + 10% shift differential

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.