Hybrid Administrative Support Associate

University of Illinois Urbana-Champaign; Urbana (IL); Hybrid; USD 33,000 - 45,000; Full time

Job summary

University of Illinois Urbana-Champaign seeks an Office Support Associate to provide comprehensive office support within the Department of Chemical and Biomolecular Engineering. The role will independently handle administrative tasks, travel arrangements, procurement, calendar management, and event coordination to support daily operations.

The position requires a high school diploma or equivalent, with 18 months of related experience or college coursework.

Qualifications

• High school diploma or equivalent.
• 18 months of work experience in office/clerical activities or college coursework equivalent.
• Experience using computer systems and standard office software.

Responsibilities

• Provide front-desk support, answer inquiries, and direct visitors.
• Coordinate travel arrangements and related reimbursements in accordance with policies.
• Procure lab and office supplies, obtain quotes, and document purchases.
• Assist with calendar management, room reservations, and event planning.
• Maintain records retention procedures and process documents.
• Support department staff with mail, copying, and file management.

Skills

Communication

Interpersonal skills

Organization

Time management

Confidentiality

Multi-tasking

Professionalism

Education

Associate’s Degree

College coursework

Job description

University of Illinois Urbana-Champaign seeks an Office Support Associate to provide comprehensive office support within the Department of Chemical and Biomolecular Engineering. The role will independently handle administrative tasks, travel arrangements, procurement, calendar management, and event coordination to support daily operations.

The position requires a high school diploma or equivalent, with 18 months of related experience or college coursework.