Hybrid Academic Operations Manager: Purchasing & Training

Indiana University; Indianapolis (IN); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Tuition subsidy

Paid holidays

Paid time off

Employee assistance program (EAP)

Job summary

Indiana University, Medical Student Education (MSE) in Indianapolis, seeks an organized administrator to manage departmental operations, purchasing, housing coordination, and staff support. The role combines procurement, vendor liaison, and process training across the IU campus network.

You will monitor workflows, ensure policy compliance, prepare reports, and collaborate with faculty and student staff to deliver reliable administrative services in a hybrid work environment.

Qualifications

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.

Responsibilities

• Coordinates departmental purchasing activities through BUY.IU, processes requisitions and orders, tracks purchase orders, liaises with vendors, and ensures compliance with procurement guidelines.
• Reconciles departmental P-Card transactions, verifies documentation, ensures policy compliance, and maintains audit-ready records.
• Coordinates the student housing program, approves housing requests, liaises with hotel partners, manages reservations, and reconciles invoices.
• Trains and supports faculty, staff, student employees, and stakeholders on processes, procedures, systems, and workflows, ensuring consistency and compliance.
• Coordinates operational activities and administrative processes within the unit to support service delivery and objectives.
• Analyzes routine operational issues, determines solutions within guidelines, and escalates when needed.
• Reviews processes for inefficiencies or compliance gaps and supports improvements.
• Collects and analyzes performance data; prepares analyses and reports to support planning.
• Applies university policies and maintains documentation for compliance and accountability.
• Collaborates with internal stakeholders to clarify requirements and resolve questions.

Skills

Communication skills

Professionalism

Time management

Quality focus

Adaptability

Learning mindset

Education

Bachelor's degree

Job description

Indiana University, Medical Student Education (MSE) in Indianapolis, seeks an organized administrator to manage departmental operations, purchasing, housing coordination, and staff support. The role combines procurement, vendor liaison, and process training across the IU campus network.

You will monitor workflows, ensure policy compliance, prepare reports, and collaborate with faculty and student staff to deliver reliable administrative services in a hybrid work environment.