HVAC Service Coordinator

DVL Group, Inc; Centennial (CO); Hybrid; USD 48,000 - 58,000; Full time

Benefits offered by this job

ESOP retirement plan

401(k) Retirement Program and Company 

Medical & Prescription Drug

Vision

Paid Time Off

Disability Insurance

Life Insurance

Flexible Spending Accounts

Employee Assistance Program

Tuition Reimbursement

Job summary

DVL Group, Inc in Centennial, CO is seeking a Thermal Service Coordinator to support the Thermal Service and Service Sales teams. You will handle dispatching tasks, phone support, scheduling, and maintain customer records in Acumatica, with emphasis on accuracy and timely information.

This hybrid role requires one year of dispatching experience (HVAC preferred), strong attention to detail, and the ability to coordinate with multiple departments.

Qualifications

• High School Diploma is required, some college preferred.
• One year of dispatching experience required, HVAC/Mechanical preferred.
• Experience with service customers and fast-paced environments.
• Ability to travel to Centennial, CO 3 days a week.

Responsibilities

• Backup dispatcher for Thermal Service Technicians when needed.
• Answering the Thermal Service customer line and create customer service appointments via Acumatica.
• Confirm scheduled work for the week and maintain service documents and folders.
• Review contracts for accuracy between CRM HubSpot and live contracts list.
• Update equipment listings and correct out-of-date information.
• Collaborate to schedule Vertiv repairs, maintenance, and service calls.
• Run Vertiv open call list and generate financial reports with leadership.

Skills

Customer Service

Communication

Initiative

Sense of Urgency

Education

High School Diploma

Some college

Tools

Microsoft Office

CRM

ERP systems

Job description

The Thermal (HVAC) Service Coordinator works with the Thermal Service and Service Sales Departments providing support for all Thermal Services matters including backup dispatcher coverage. This coordinator assists the dispatching coordinators by handling administrative tasks including handling the phones, scheduling work and creating customer appointments. This is a high-paced department with ever changing developments that requires working and communicating with all levels of an organization, requires high attention to detail, accurate and timely delivery of information while assisting with multiple responsibilities.

We are a hybrid company working 3 days in our Centennial, CO office including Tuesdays, our Company anchor day.

Come work for a nationally certified Great Place To Work Company since 2018!

WHAT YOU WOULD BE DOING

• Backup dispatcher for Thermal Service Technicians when needed
• Answering the Thermal Service customer line and create customer service appointments via the company ERP, Acumatica
• Confirm scheduled work for the week, maintain and organize service documents and job folders
• Review customer service contracts for accuracy between company’s CRM, HubSpot, the Sales Manager and the live contract list
• Update equipment listing and correct anything that is out of date or incorrect
• Follow-up with the Service Sales department to make sure bookings are up to date
• Manage the Company’s thermal cooling manufacture’s portal (Vertiv) including handling Service Requests in their EBS (Alice) when a Vertiv call comes in
• Collaborate with dispatchers to get Vertiv repairs, maintenance and service calls scheduled
• Run, review and update the Vertiv open call list
• Run financial reports, work with Thermal Service Director and Senior Service Manager to assess general health of the service department
• Grow a basic understanding of the Thermal Service Departments responsibilities with the expectation of growth

MINIMUM REQUIREMENTS TO APPLY

• High School Diploma is required, some college preferred
• One year of dispatching experience required, HVAC/Mechanical dispatching experience preferred
• Prior experience working with Service Customers
• Experience working in a fast-paced and demanding service environment
• Experience working under pressure, with multiple deadlines and within a high-paced team environment
• Strong attention to detail and organizational skills
• Proficient with Microsoft Office Suite – Excel, Word, Outlook,
• Experience working with CRM and ERP systems
• Ability to travel to the Centennial, CO office 3 out of 5 days a week

COMPETENCIES YOU SHOULD HAVE

• Customer Service
• Communication
• Initiative
• Sense of Urgency

The pay range is $48,000-$58,000/year plus bonus based on relevant experience

Our Company takes innovation in our industry very seriously, and there’s nothing like the feeling of being revolutionary. What we like most, though, is making things happen – getting results in creative ways. We know this kind of approach takes top candidates, so we offer a highly competitive compensation and benefits package including:

WHAT WE CAN OFFER YOU:

• A fully company funded Employee Stock Ownership Plan (ESOP) retirement plan
• 401(k) Retirement Program and Company Match
• Medical & Prescription Drug
• Voluntary Vision
• 15 Paid Time Off days, 5 Volunteer Paid Time Off and 10 Holidays per calendar year
• FREE Short & Long-Term Disability
• FREE Basic Life/AD&D
• Voluntary Supplemental Life insurance
• Flexible Spending Accounts (Health Care and Dependent Care)
• Employee Assistance Program
• Health Advocate
• Tuition Reimbursement

OUR CORE VALUES

SAFETY: The safety of our associates, customers, and partners is part of the DVL culture and a Core Value.

CARING: We care about the success of our customers, our partners, our associates, and our company.

COLLABORATION: Working with the team to achieve the best outcome, which is critical to our success.

CREATIVITY: Being creative with ideas to improve the way we do things.

INTEGRITY: We are not afraid to do the right thing.

PROFESSIONALISM: Professional behavior is a cornerstone of our business.