Human Services Assistant I/II

Commonwealth of VA Careers; Page (VA); On-site; USD 32,000 - 51,000; Full time

Job summary

Commonwealth of Virginia Careers is seeking a Human Services Assistant I to perform routine administrative tasks and support agency clients under supervision. The role focuses on intake, documentation, and basic clerical duties in a public service setting.

The position is full-time, with established guidelines and procedures, and distinguishes from higher-level staff by requiring closer supervision while performing routine activities.

Qualifications

• High school diploma or equivalent with work experience in customer service or clerical work involving contact with the public.

Responsibilities

• Interview clients and take applications for services or benefits.
• Document file, inputs data, prepare and maintain records.
• Prepare periodic, special and other reports.
• Verifies complex statistical and other reports for accuracy and completeness.
• Prepares and types a variety of financial, statistical forms and reports, case documentation.
• Prepare case files, completes inquiries.
• Purges cases.
• Answers telephone and takes messages.
• Purchases clothes for children.
• Transports clients.
• Assists children in activities of daily living; and
• Mails vendor invoices, surveys and other correspondence.

Skills

Clerical procedures

Data entry

Customer service

Interpersonal skills

Education

High school diploma

Tools

Office equipment

Job description

Hiring Range: $32,000.00 to $51,136.00

Full Time or Part Time: Full Time

Additional Detail

Title Description-

Human Services Assistant I is the entry level in the occupational group for Human Services Assistants. Employees follow established guidelines, policies, and procedures while performing routine administrative tasks supporting and assisting agency clients while receiving close supervision from professional or administrative staff. The Human Service Assistant I is distinguished from the Human Services Assistant II by the latter's performing more technical activities requiring program knowledge in order to provide services and solve typical administrative and client-related issues.

General Work Tasks (Illustrative Only) -

• Interviews clients and takes applications for services or benefits;
• Documents file, inputs data, prepares and maintains records;
• Prepares periodic, special and other reports;
• Verifies complex statistical and other complicated reports for accuracy and completeness;
• Prepares and types a variety of financial, statistical forms and reports, case documentation;
• Prepares case files, completes inquiries;
• Purges cases;
• Answers telephone and takes messages;
• Purchases clothes for children;
• Transports clients;
• Assists children in the activities of daily living; and
• Mails vendor invoices, surveys and other correspondence.

Knowledge, Skills, and Abilities:

Knowledge- Working knowledge of: administrative and clerical procedures and systems such as word processing, managing files and records, office forms and applications, and other office procedures and terminology; and mathematics sufficient to add, subtract, multiply, divide, compute rate, ratio and percent; and to draw and interpret graphs. Some knowledge of basic human service needs and state computer programs.

Skills- Skill in: operating a variety of automated office equipment to include calculator, fax/copier; and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.

Abilities- Demonstrated ability to: work with clients, co-workers, professionals, and the public; read and comprehend simple documents; write simple correspondence; present information in one-on-one and small group situations; follow written and oral instructions; perform basic mathematics; work with clients, professionals, co-workers and the public; plan, organize, and prioritize daily tasks; use correct spelling and basic grammar; and display common courtesy and be a team player.

Education and Experience- High school diploma with work experience in customer service or general clerical work involving contact with the public OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.