Human Services Assistant I

Virginia Department of Social Services; Jonesville (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

The Virginia Department of Social Services is seeking an entry-level Human Services Assistant I to support agency clients and assist with routine administrative tasks under close supervision.

You will interview clients, maintain records, prepare reports, and coordinate with staff to ensure timely processing of benefits and services.

Qualifications

• Knowledge of administrative and clerical procedures and mathematics sufficient to compute rates and percentages.
• Proficiency with word processing, records management and basic computer programs.
• Ability to work with clients, colleagues and the public; follow instructions and maintain accuracy.

Responsibilities

• Interviews clients and takes applications for services or benefits.
• Documents files, inputs data, prepares and maintains records.
• Prepares periodic, special and other reports.
• Verifies complex statistical and other reports for accuracy.
• Prepares and types financial and case documentation forms and reports.
• Prepares case files and completes inquiries.
• Purges cases.
• Answers telephone and takes messages.
• Purchases clothes for children.
• Transports clients.
• Assists children in daily living activities.
• Mails vendor invoices and surveys.

Skills

Interpersonal skills

Data entry

Communication skills

Education

High school diploma

Tools

MS Word

MS Excel

Record management

Job description

Title Description- Human Services Assistant I is the entry level in the occupational group for Human Services Assistants. Employees follow established guidelines, policies, and procedures while performing routine administrative tasks supporting and assisting agency clients while receiving close supervision from professional or administrative staff. The Human Service Assistant I is distinguished from the Human Services Assistant II by the latter's performing more technical activities requiring program knowledge in order to provide services and solve typical administrative and client-related issues.

General Work Tasks (Illustrative Only) -

• Interviews clients and takes applications for services or benefits;
• Documents file, inputs data, prepares and maintains records;
• Prepares periodic, special and other reports;
• Verifies complex statistical and other complicated reports for accuracy and completeness;
• Prepares and types a variety of financial, statistical forms and reports, case documentation;
• Prepares case files, completes inquiries;
• Purges cases;
• Answers telephone and takes messages;
• Purchases clothes for children;
• Transports clients;
• Assists children in the activities of daily living; and
• Mails vendor invoices, surveys and other correspondence.

Knowledge, Skills, and Abilities:

Knowledge- Working knowledge of: administrative and clerical procedures and systems such as word processing, managing files and records, office forms and applications, and other office procedures and terminology; and mathematics sufficient to add, subtract, multiply, divide, compute rate, ratio and percent; and to draw and interpret graphs. Some knowledge of basic human service needs and state computer programs.

Skills- Skill in: operating a variety of automated office equipment to include calculator, fax/copier; and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.

Abilities- Demonstrated ability to: work with clients, co-workers, professionals, and the public; read and comprehend simple documents; write simple correspondence; present information in one-on-one and small group situations; follow written and oral instructions; perform basic mathematics; work with clients, professionals, co-workers and the public; plan, organize, and prioritize daily tasks; use correct spelling and basic grammar; and display common courtesy and be a team player.

Education and Experience-

High school diploma with work experience in customer service or general clerical work involving contact with the public OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.