Human Resources Specialist I

Milhaus; Newport Beach (CA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health, Vision, & Dental insurance

401K Match

Paid time off

Job summary

Milhaus is seeking an HR Specialist in Newport Beach to provide comprehensive HR operations support, employee lifecycle management, and policy interpretation. You will handle department inquiries, maintain accurate records, and assist with audits while upholding confidentiality.

This role entails processing HR documents, managing benefits and leaves, and supporting recruiting and onboarding using Paylocity. A strong customer service mindset and excellent communication are essential.

Qualifications

• 3+ years of related HR experience and education equivalent to two-year college.
• Knowledge of HR processes including recruitment, onboarding, benefits, and compliance.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• HR Operations: serve as the main contact for department inquiries via phone, HR mailbox, and ticket system.
• Process and maintain employment documents, records, and files.
• Manage HR-related invoices and ensure timely payments.
• Prepare HR metrics, reports, and analytics.
• Assist with policy updates and handbook maintenance.
• Maintain compliant employment records and assist with audits.
• Employee Support: assist with benefits, leaves of absence, payroll inquiries, and HR policies.
• Manage HRIS data and employee files with confidentiality.
• Coordinate status changes including hires, transfers, promotions, and terminations.
• Handle employee offboarding, terminations, and exit processes; manage mail flow.
• Recruiting support: assist with recruitment processes and new hire onboarding via Paylocity.
• Support communications and HR programs; help with employee recognition.

Skills

Customer service

Organization

Time management

Interpersonal skills

Communication

Problem-solving

Education

Associate’s degree or equivalent

Tools

Paylocity HRIS

Outlook

Microsoft Excel

Microsoft Word

Job description

Description

Milhaus is a national award-winning, vertically integrated multifamily developer, owner, and operator specializing in Class A residential assets. Formed through the spring 2026 merger of Milhaus and Sares Regis Group (SRG) Residential, the combined platform brings together more than 30 years of expertise in multifamily development, construction, and third-party property management across more than 20 major U.S. markets. Headquartered in Indianapolis, with offices in Newport Beach, California; Los Angeles; New York; Orlando, Florida; and Phoenix, Arizona., Milhaus SRG employs approximately 1,400 professionals dedicated to creating multifamily and mixed-use communities that positively impact neighborhoods. The combined platform manages more than 50,000 apartment homes, supports a development pipeline of more than $2.5 billion, and serves investors, clients, and residents with a high-touch, disciplined approach to real estate investment, development, construction, and management. For more information, visit www.milhaus.com.

Job Type

Full-time

Description

Milhaus is a national award-winning, vertically integrated multifamily developer, owner, and operator specializing in Class A residential assets. Formed through the spring 2026 merger of Milhaus and Sares Regis Group (SRG) Residential, the combined platform brings together more than 30 years of expertise in multifamily development, construction, and third-party property management across more than 20 major U.S. markets. Headquartered in Indianapolis, with offices in Newport Beach, California; Los Angeles; New York; Orlando, Florida; and Phoenix, Arizona., Milhaus SRG employs approximately 1,400 professionals dedicated to creating multifamily and mixed-use communities that positively impact neighborhoods. The combined platform manages more than 50,000 apartment homes, supports a development pipeline of more than $2.5 billion, and serves investors, clients, and residents with a high-touch, disciplined approach to real estate investment, development, construction, and management. For more information, visit www.milhaus.com.

The HR Specialist provides comprehensive support to employees and management across a broad range of human resources functions, with a primary focus on HR Operations support, employee support, HR administration, policy interpretation, compliance, and employee lifecycle support. This role serves as a key resource for employees by addressing general questions and concerns workplace concerns maintaining accurate employee records and ensuring consistent application of company policies and employment practices.

HR Operations & Department Support

• Primary customer service contact for department; phone calls, HR Mailbox, ticket system
• Processes, verifies, and maintains employment-related documents, records, and files.
• Manages HR-related invoices and ensures timely payment processing
• Compiles and prepares HR metrics, reports, and analytics
• Assists with policy updates, handbook maintenance, and process improvements.
• Maintains an attitude and philosophy consistent with the company's standards.
• Maintains required employment records and assists with audits and reporting requirements

Employee Support & Administration

• Provides customer service to employees regarding benefits, leaves of absence, payroll-related inquiries, policies, and other employment matters
• Monitors and manages HR email and voicemail inboxes and responds or escalates inquiries as appropriate.
• Maintains accurate and confidential employee files, employment records, and HRIS data
• Coordinates employee status changes, including new hires, transfers, promotions, compensation changes, and terminations
• Facilitates the property offboarding process
• Manages Employee Terminations and Exit Process
• Manages incoming and outgoing department mail
• Creates, tracks and manages Employee Separation agreements
• Manages employee recruiting/background process
• Assists with the new hire process (Insperity then Paylocity)
• Prepares employment verification requests, employee correspondence, reports, and other HR documentation
• Fulfills employee file requests
• Gathers employee information and date as required for legal and/or Employee relations matters
• Manages ticketing system and submits I.T. Tickets (End User, Change User, LOA’s)
• Assists with employee communication initiatives and HR-related programs

Employee Relations

• Serves as a primary point of contact for general employee questions and/or workplace concerns, through HR Mailbox, ticketing system, phone calls
• Assists management and employees with interpretation and application of company policies, procedures, and employment practices.
• Supports employee relations matters by conducting intake meetings, gathering information, documenting concerns, and assisting with investigations.
• Partners with managers and HR leadership to address performance concerns, workplace conflicts, corrective actions, and employee engagement initiatives.
• Maintains confidentiality and handles sensitive employee matters with professionalism and discretion.
• Assists in the administration and documentation of disciplinary actions, performance improvement plans, and employee separations.

Leave Administration & Compliance

• Assists with administering leaves of absence, including FMLA, ADA accommodations, workers' compensation coordination, and other protected leaves.
• Assists with tracking employee leave activity and ensuring required documentation is collected and maintained.
• Supports compliance with federal, state, and local employment laws and regulations.
• Performance Management & Employee Engagement
• Supports annual performance review processes and employee development programs
• Assist managers with performance documentation and coaching conversations
• Coordinates employee recognition, engagement, and retention initiatives.
• Participates in employee surveys and helps identify opportunities to improve the employee experience.

Requirements

• 3+ years of related experience and Associate’s degree or equivalent from two-year college or technical school, or equivalent combination of education and experience
• Paylocity HRIS experience.
• Outlook Email, Calendar and Contact systems experience
• Intermediate to advanced Microsoft Excel and Word experience
• Knowledge of local, state and federal employment laws, government regulations and agency rules.
• Knowledge of principles and procedures of Human Resources functions including: recruitment and selection, onboarding, benefits, training, compensation and HRIS systems
• Strong customer service , organizational , and time management skills
• Ability to exercise sound judgment and maintain strict confidentiality
• Excellent interpersonal and customer service skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Problem-solving and critical-thinking skills
• Demonstrated professionalism, integrity, and attention to detail
• Ability to build effective working relationships at all levels of the organization

Benefits Details

• Health, Vision, & Dental insurance
• HSA account with employer match of $600/FSA for dependent care
• Short-Term Disability
• Company Paid Long-Term leave
• Disability and Life Insurance
• 401K Match
• 4 weeks accrued PTO
• 11 Paid Holidays
• 30% discounts on apartments
• Tuition/Certification Reimbursement
• Wellness Bucks Program
• Wellness Program and Competitions
• Paid Maternity & Paternity Benefits
• Employee Assistance Program
• Pet insurance
• More!

We stand as one team dedicated to transforming neighborhoods. Through transparency and collaboration, we empower our people to lead. Bikes are our allies, local food is our addiction and entrepreneurship inspires us. First impressions are set by our energy and passion, not suits and ties. We embrace the changing ideal of what people call home.

Integrity. Execution. Innovation. Collaboration.

By joining us at our corporate offices or onsite at one of our many properties, you’ll be provided the opportunity to grow your career and become part of a team that truly makes a difference.

Salary Description

$60,000-$70,000