Human Resources Specialist

Bethel School District 403; United States; On-site; USD 62,000 - 66,000; Full time

Job summary

Bethel School District 403 is seeking a Human Resources Specialist to support personnel operations, maintain employee records in Skyward, and ensure compliance with state and federal regulations. The role focuses on data integrity, reporting, and customer service to employees and administrators.

Responsibilities include processing new hire documents, training HRIS users, tracking certifications, and developing custom reports to meet ESSA and district requirements.

Qualifications

• One year of experience maintaining computerized records systems and performing general office procedures.
• Proficiency using Google Workspace and HRIS systems.
• Ability to generate, analyze, reconcile, and present data clearly.

Responsibilities

• Audit and maintain employee demographics and information in Skyward, including contracts and assignments.
• Process new employee documentation and coordinate pre-employment requirements.
• Evaluate documents to determine eligibility and placement, ensuring compliance with laws and district policies.
• Provide training and support to HRIS users and troubleshoot data issues.
• Monitor certifications and credentials; assist with compliance processes.
• Prepare and deliver custom reports and data analyses for stakeholders.
• Support HR systems updates and process improvements to enhance accuracy and efficiency.

Skills

Google Workspace

HRIS

Data analysis

Documentation

Customer service

Tools

Skyward

HRIS

Job description

Date Posted

8/26/2026

Location

EDUCATIONAL SERVICE CENTER (ESC)

Closing Date

09/02/2026

THIS POSITION IS FOR 8 HOURS PER DAY AT 260 DAYS PER YEAR.

PAY FOR POSITION

PSE Salary Schedule Level 10 - $30.77

GENERAL SUMMARY

The Human Resources Specialist performs specialized technical functions requiring a high level of specialized knowledge, accuracy, and attention to detail to support district personnel operations. Responsibilities include maintaining employee records and data, processing employment transactions, supporting Human Resources systems, supporting district compliance with applicable laws, regulations, policies, and procedures, and providing technical assistance and customer service to employees, applicants, and administrators.

ESSENTIAL FUNCTIONS

1. Audit, enter, update, track, and maintain employee demographics and information in Skyward, including contract and distribution lines, assignments, experience, benefit information, and other key data.
2. Process new employee documentation, including Form I-9, identification verification, Washington State Sexual Misconduct Disclosure Release forms, Social Security verification, and other required employment documentation. Schedule pre-employment physicals and coordinate other pre-employment requirements, as applicable.
3. Evaluate educational documents, credentials, and prior experience to determine employment eligibility, appropriate hiring and placement, and compliance with federal and state reporting and audit requirements.
4. Provide support and training to users of Human Resources information systems and electronic personnel records. Respond to a variety of inquiries, troubleshoot system and data issues, provide technical advice, train new users, and oversee and assist users of systems to verify accuracy to ensure compliance with all district, state, and/or federal guidelines.
5. Monitor and support employee certification, credentialing, and qualification requirements by tracking expiration dates, reviewing applicable qualification requirements, maintaining required documentation, and assisting with compliance processes.
6. Assist with district reporting of certificated instructional staff assignments to comply with the Every Student Succeeds Act (ESSA).
7. Evaluate and create documentation for personnel and regulatory compliance under the supervision of Human Resources administration.
8. Continually audit and maintain personnel data in Skyward and other departmental information systems to ensure employee records are accurate and complete. Research discrepancies and coordinate corrections.
9. Research and develop custom reports, queries, and data analyses to extract and organize information. Work directly with constituents to identify reporting needs and present information in a format that is accurate, understandable, and useful to the intended audience.
10. Research, test, implement, and support Human Resource systems, software updates, and process improvements to improve efficiency, functionality, and data accuracy.
11. Provide accurate and timely information and assistance regarding personnel inquiries from employees, administrators, applicants, and other constituents. Research questions and refer matters requiring interpretation or approval to the appropriate Human Resources administration.
12. Attend meetings, training sessions, and conferences to maintain current knowledge of applicable rules, regulations, laws, technology, and procedures related to personnel records and assigned Human Resources functions.
13. May serve as a primary or backup liaison with contractors and services used by the district or department, including technical services.
14. Track, monitor, and process highly qualified requirements and credentials for paraeducators and ensure required documentation is on file.
15. May coordinate the processing, tracking, and evaluation of general and coaching stipends, ensuring assignments are accurately documented and processed in accordance with established procedures. Provide guidance to coaches, staff, and administrators regarding stipend requirements, eligibility, documentation, timelines, and related processes.

OTHER FUNCTIONS

1. Assist with and provide backup for Human Resources administration in presentations, training, and educational efforts to improve districtwide understanding of and compliance with personnel regulations, requirements, and procedures.
2. Provide backup and peak-load assistance, as needed within the department, largely to Human Resource Information Managers and other department staff.
3. Serve on district committees and/or departmental work teams. Model appropriate, cooperative, and professional behavior, including protecting confidential information consistent with district guidelines.
4. May perform other related duties, as assigned, consistent with the scope and responsibilities of the position.

REPORTING RELATIONSHIPS

Reports to Human Resources Administration

MENTAL DEMANDS

Required to meet inflexible deadlines; work in an environment with frequent interruptions and changing priorities; maintain concentration while performing detailed work; exercise discretion with confidential information; and occasionally deal with distraught or frustrated individuals.

PHYSICAL DEMANDS

Requires sustained visual concentration; frequent use of a computer and other office technology; prolonged periods of sitting; and occasional standing, walking, reaching, and lifting of office materials.

MINIMUM QUALIFICATIONS

Education and Experience

• Education, training, skills, and experience necessary to carry out the assignment.
• One year of experience maintaining computerized records systems and performing general office procedures.
• K-12 public school Human Resources experience preferred.

Required Knowledge, Skills, and Abilities

• Ability to read, write, speak, and communicate effectively.
• Skill in maintaining accurate personnel records and employment data with a high degree of attention to detail.
• Demonstrated proficiency using Google Workspace, Human Resources Information Systems (HRIS), spreadsheet applications, databases, reporting tools, and other technology used to support Human Resources operations.
• Ability to learn and effectively use Human Resources systems and related technology.
• Ability to generate, analyze, reconcile, and present custom reports and data in a clean, organized, and meaningful manner.
• Skill in basic computer troubleshooting and problem solving.
• Skill in customer service and responding professionally to employees, applicants, administrators, and the public.
• Ability to organize, prioritize, and coordinate multiple assignments while meeting deadlines.
• Skill in providing technical guidance and instruction to users with varying levels of technical expertise.
• Ability to establish and maintain effective working relationships with a variety of individuals.

Licenses/ Special Requirements

• Requires fingerprinting and a background check to determine that there have been no convictions involving physical molestation, abuse, injury, or neglect of a minor.
• Must complete training and adhere to the district infection control plan.
• Valid Washington State driver's license for travel in and out of the district.

PSE UNIT AFFILIATION

Secretarial / Clerical

CONDITIONS

This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description, giving consideration to the bargaining agreement. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

WAGES AND BENEFITS

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• Salaries/Wages
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• Retirement Plans
• Paid Time Off or Vacation
• Paid Holidays
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Non-Discrimination Policy

Bethel School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender-Inclusive Schools Coordinator, Darius Alexander, [e-mail], 253.800.2019; Title IX Coordinator, Mel Boyd, [e-mail], 253.800.2029; and 504 Coordinator, Melissa Munson-Merritt, [e-mail], 253.800.2301. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR). Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint: bethelsd.org.