Clerk - Attendance

Bethel School District; Spanaway (WA); On-site; USD 26,000 - 30,000; Part time

Benefits offered by this job

Insurance

Paid Time Off or Vacation

Retirement Plans

Paid Holidays

Job summary

Bethel School District seeks a Clerk Attendance to support school attendance and front-desk tasks, including calling parents about absences, maintaining records, and providing clerical support in the office.

This 6-hour-per-day, 182-day position is paid on the PSE Salary Schedule Level 4 at $24.11 per hour, with duties including phone coverage, data entry, reports, and confidentiality. Candidates should have strong organizational skills and the ability to work with students, staff, and parents.

Qualifications

• Ability to communicate effectively, both orally and in writing.
• Effective customer service and public relations.
• Knowledge of office procedures.
• Knowledge of the VAX system and data interpretation.
• High-level keyboarding and data entry skills.
• Skill in operating a variety of office machines.
• Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications.
• Skill in correct grammar, spelling and English usage.
• Ability to perform arithmetic calculations.
• Ability to compose and format correspondence, reports, graphs, and charts.
• Ability to set up and maintain accurate files and records.
• Ability to organize and set priorities for work.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with a diverse group of people.
• Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Some positions may require valid Washington state driver's license to travel between school sites and a good driving record.

Responsibilities

• Maintain program records and research; input data and produce reports.
• Answer phones and greet visitors; route calls and provide staff with information.
• Operate word processing, spreadsheet, database and mainframe software.
• Keep current knowledge of program rules and procedures; process materials for compliance.
• Track projects and deadlines; report monthly enrollment for programs.
• Provide clerical support including typing, calendars, travel arrangements, and filing.
• Handle mail processing and routing when applicable.
• Model professional behavior and protect confidential information.

Skills

Communication

Public relations

Data entry

Keyboarding

Office procedures

Tools

VAX system

Mainframe

Job description

THIS POSITION IS FOR 6 HOURS PER DAY AT 182 DAYS PER YEAR.

PAY FOR POSITION: PSE Salary Schedule Level 4 - $ 24.11

Description

This position's responsibilities are to make calls to parents about absent students, maintain student attendance records, may maintain student discipline record, provide a variety of assistance in the school office, including answering the phone, serving visitors at the counter, maintaining records, and providing a wide variety of backup and clerical support functions.

Essential Functions

Depending upon the individual assignment, the Clerk Attendance may perform all or a combination of the following:

• Maintains a variety of program records and research; tracks records for compliance and/or completion; maintains record accuracy; inputs data into computer; produces reports as requested.
• Answers the telephone and greets office visitors; provides program information and advice to staff members, parents, and professionals. Uses tact and confidentiality in dealing with sensitive matters. Responds to requests; routes callers to appropriate staff members; takes messages. Keeps communication lines open between teachers, staff, supervisors, parents, and the community. Provides a positive, service -oriented working relationship with all communication.
• Operates a computer and a variety of software packages such as word processing, spreadsheet, database, and mainframe computer applications.
• Maintains current knowledge of program rules, regulations, laws, and procedures; processes a variety of materials for program compliance.
• Tracks a variety of projects and deadlines; coordinates with others to meet program deadlines. Reports monthly enrollment counts for categorical programs.
• Provides a variety of clerical support such as typing correspondence, reports, and memoranda; composes correspondence as appropriate; maintains a calendar and makes travel and conference arrangements; creates and maintains files; performs a wide variety of office support.
• May receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items.
• Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.

Other Functions

• Provides a variety of backup and peak load assistance as requested.
• May work with auditors and/or program compliance personnel.
• May serve on various district committees and/or departmental work teams. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.
• Performs related duties consistent with the scope and intent of the position.

Reporting Relationships

Reports to assigned administrator; may receive direction from multiple program personnel.

Mental Demands

Required to adapt to shifting priorities; and to frequently re-channel work effort; requires concentration and attention to detail. May occasionally deal with distraught or difficult individuals.

Physical Demands

Exposed to visual display terminal for prolonged periods; required to sit for prolonged periods; some positions may require travel to various school sites.

Minimum Qualifications

Education and Experience

Education, training, skills, and experience necessary to carry out the assignment, including maintaining detailed records and customer service.

Allowable Substitutions

Not applicable.

Required Knowledge, Skills And Abilities

Ability to communicate effectively, both orally and in writing. Effective customer service and public relations. Knowledge of office procedures. Knowledge of the VAX system and data interpretation. High-level keyboarding and data entry skills. Skill in operating a variety of office machines. Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications. Skill in correct grammar, spelling and English usage. Ability to perform arithmetic calculations. Ability to compose and format correspondence, reports, graphs, and charts. Ability to set up and maintain accurate files and records. Ability to organize and set priorities for work. Ability to maintain confidentiality. Ability to establish and maintain effective working relationships with a diverse group of people.

Licenses/Special Requirements

Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Some positions may require valid Washington state driver's license to travel between school sites and a good driving record.

PSE UNIT AFFILIATION

Secretarial/Clerical

Wages And Benefits

• Salaries/Wages
• Insurance
• Retirement Plans
• Paid Time Off or Vacation
• Paid Holidays

Other Compensation

Non-Discrimination Policy

Bethel School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender-Inclusive Schools Coordinator, Darius Alexander, [e-mail], 253.800.2019; Title IX Coordinator, Mel Boyd, [e-mail], 253.800.2029; and 504 Coordinator, Melissa Munson-Merritt, [e-mail], 253.800.2301. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR). Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint: bethelsd.org.

El Distrito Escolar de Bethel no discrimina en sus programas ni actividades por motivos de sexo, raza, etnia, color, religión, credo, nacionalidad, orientacion sexual, expresion o identidad de genero, falta de hogar, estatus migratorio o de ciudadania, discapacidad, neurodiversidad, uso de perro guia entrenado o animal de servicio, edad, condicion de veterano o militar con baja honorable. Asimismo, ofrece igualdad de acceso a los Boy Scouts y a otros grupos juveniles especificados. Los siguientes empleados han sido designados para atender consultas y quejas de supuesta discriminacion: Cumplimiento de los Derechos Civiles/Coordinadora Escolar de Inclusion de Genero, Darius Alexander, [e-mail], 253.800.2019; Coordinador del Titulo IX, Mel Boyd, [e-mail], 253.800.2029; y Coordinadora 504, Melissa Munson-Merritt, [e-mail], 253.800.2301. Todas las personas pueden ser localizadas en esta direccion 516 176th Street East, Spanaway, WA 98387. Las consultas sobre el Titulo IX tambien pueden dirigirse a la Oficina de Derechos Civiles (OCR) del Departamento de Educacion de los Estados Unidos. Para mas informacion sobre las politicas de no discriminacion y discriminacion por razon de sexo, los procedimientos de reclamacion, y sobre como comunicar una preocupacion o queja visite: www. bethelsd.org.

Application Procedure