Human Resources Specialist

LifeSkills Connection Inc.; Sedro-Woolley (WA); On-site; USD 71,608,000 - 71,690,000; Full time

Benefits offered by this job

Disability & Life Insurance

Health benefits

401k + HSA/FSA

Paid holidays & PTO

Job summary

LifeSkills Connection Inc. in Sedro-Woolley, WA, is seeking an HR Support Specialist to assist the HR Manager with recruiting, scheduling, benefits enrollment, and training administration.

You will help manage timecards, maintain confidential personnel records, and ensure policy compliance. The role emphasizes accurate data entry in payroll systems, new-hire orientation logistics, and coordination of staff training and development.

Qualifications

• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office including Word, Power Point, and Excel.
• Two years related experience and/or training.
• Associate’s degree required; Bachelor’s degree preferred or equivalent combination of education and experience.

Responsibilities

• Manage recruiting activities, including job postings, screening, testing, and reference checks
• Support New Hire Orientation logistics, including scheduling sessions and preparing required paperwork and benefits enrollment materials
• Assist with the preparation and maintenance of procedures for new hires, transfers, separations, salary changes and other personnel practices
• Ensure employees complete required benefits enrollment or waiver forms at hire and during open enrollment, coordinating with the benefits broker as needed
• Maintain accurate employee records related to benefits elections
• Assign required training to staff and maintain accurate database of all PRH training completed by all employees
• Work with the Human Resources Manager to ensure that any training deficiencies are clearly communicated to the appropriate department manager
• Track completion of required professional development and training for the Center Safety Officer and other staff per PRH training exhibits
• Assist with the processing of employee payroll through review of timecards to confirm they are completed accurately and approved by both the employee and their supervisor, and entering of employee changes and other maintenance aspects of the payroll system
• File and keep all personnel records in a confidential manner
• Assist with the monitoring of all EEO, OFCCP and Corporate Policies and Procedures
• Coordinate criminal background checks for new hires and volunteers, and schedule required 3-year rechecks in accordance with PRH timelines
• Track and verify staff licenses, certifications, and other required credentials, maintaining related documentation and renewal timelines
• Comply with all DOL guidelines, OFCCP regulation, Job Corps notices and bulletins, LifeSkills Connection’s policies and procedures, and Center policies and procedures
• Participate in PRH mandated staff training; Failure to participate may result in disciplinary action up to and including termination
• Support day-to-day employee relations by answering routine staff questions and escalating concerns to the Human Resources Manager as needed
• Monitor area of responsibility to ensure timely and high-quality services
• Work toward meeting performance standard goal
• Follow CDSS plan and Code of Conduct system daily
• Model, mentor, and monitor appropriate Career Success Standards
• Help students become more employable through continuous reinforcement
• Maintain good housekeeping in all areas and comply with safety practices
• Adhere to required property control policies and procedures
• Demonstrate and abide by LifeSkills Connection’s core values and operating principles
• Perform other duties as assigned

Skills

Excellent written and verbal comms

Organizational skills

Attention to detail

Education

Associate’s degree required

Bachelor’s degree preferred

Tools

Microsoft Office

Excel

Job description

Provide support to the Human Resources department by assisting the Human Resources Manager with some aspects of human resources as directed by the manager. Assist in scheduling, benefits administration, and track training.

Position Responsibilities

Key Responsibilities

Brief Description of Duties

Administration Procedures

Hourly Wage: $24.99-$25.00

This position is Service Contract Act (SCA) supplemental-pay-eligible

• Manage recruiting activities, including job postings, screening, testing, and reference checks
• Support New Hire Orientation logistics, including scheduling sessions and preparing required paperwork and benefits enrollment materials
• Assist with the preparation and maintenance of procedures for new hires, transfers, separations, salary changes and other personnel practices
• Ensure employees complete required benefits enrollment or waiver forms at hire and during open enrollment, coordinating with the benefits broker as needed
• Maintain accurate employee records related to benefits elections
• Assign required training to staff and maintain accurate database of all PRH training completed by all employees
• Work with the Human Resources Manager to ensure that any training deficiencies are clearly communicated to the appropriate department manager
• Track completion of required professional development and training for the Center Safety Officer and other staff per PRH training exhibits
• Assist with the processing of employee payroll through review of timecards to confirm they are completed accurately and approved by both the employee and their supervisor, and entering of employee changes and other maintenance aspects of the payroll system
• File and keep all personnel records in a confidential manner
• Assist with the monitoring of all EEO, OFCCP and Corporate Policies and Procedures
• Coordinate criminal background checks for new hires and volunteers, and schedule required 3-year rechecks in accordance with PRH timelines
• Track and verify staff licenses, certifications, and other required credentials, maintaining related documentation and renewal timelines
• Comply with all DOL guidelines, OFCCP regulation, Job Corps notices and bulletins, LifeSkills Connection’s policies and procedures, and Center policies and procedures
• Participate in PRH mandated staff training; Failure to participate may result in disciplinary action up to and including termination
• Support day-to-day employee relations by answering routine staff questions and escalating concerns to the Human Resources Manager as needed
• Monitor area of responsibility to ensure timely and high-quality services
• Work toward meeting performance standard goal
• Follow CDSS plan and Code of Conduct system daily
• Model, mentor, and monitor appropriate Career Success Standards
• Help students become more employable through continuous reinforcement
• Maintain good housekeeping in all areas and comply with safety practices
• Adhere to required property control policies and procedures
• Demonstrate and abide by LifeSkills Connection’s core values and operating principles
• Perform other duties as assigned

Engagement & Culture

• Assist in administering staff engagement and satisfaction surveys, and compile results for the Human Resources Manager and Center Director
• Support new-hire onboarding beyond paperwork, including welcome activities and check-ins during the first 90 days of employment
• Coordinate activities that reinforce Center culture and LifeSkills Connection's core values among staff
• Serve as a point of contact for staff questions and connect employees with appropriate resources
• Plan and coordinate employee events such as staff appreciation days, team-building activities, and seasonal celebrations
• Track staff engagement survey participation and recognition program activity, sharing trends with the Human Resources Manager
• Coordinate an employee recognition program, including service anniversaries, milestones, and peer-to-peer recognition
• Support a positive first-year employee experience through periodic check-ins beyond the initial 90 days
• Gather staff feedback on culture and morale through informal check-ins and suggestion channels, and relay themes to the Human Resources Manager

Performance Standards/Results

Effective Communication

• Present information both clearly and concisely and regularly confirms correct interpretation of information
• Very high standard of communication skills both written and oral for the presentation of facts and ideas
• Written communication must be clear, concise, easy to read and comprehend

Organization of Work

• Demonstrate the ability to handle several projects simultaneously
• Implement the key principles of time management, task allocation and priority assignment in addition to personal organization
• Continually seek ways to improve the service provided via development of professional skills and personal growth
• Initiate and respond to suggestions for improving service

Qualifications

Excellent written and verbal communication skills

Proficiency with advanced Microsoft Office applications including Word, Power Point, and Excel

Experience

Two years related experience and/or training

Education

Associate’s degree required, Bachelor’s degree from a four-year college or university preferred and/or equivalent combination of education and experience

Certificates, Licenses, Registrations

Valid State Driver’s License with acceptable driving record

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; to reach with hands, arms, talk, and listen. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

Benefits Include

• Employer paid Short- and Long-Term Disability, Life Insurance
• Full Health & Medical benefits (Dental, Health, Vision)
• 401k Retirement Plan, HSA, FSA
• Paid Holidays, PTO + More

Disclaimer:
As a federal contractor, selected candidates are required to pass the following pre-employment requirements prior to beginning employment: Employment contingent upon passing background check and a pre-employment drug test. (This position is considered a safety sensitive position; therefore, the pre-employment drug test includes testing for marijuana). Positive test results will exclude an applicant from being hired.
All selected candidates after hire will receive CPR/First Aid Certification and Narcan Administration training within the first 90 days of employment. All employees are responsible for the safety of the students and may be required to provide provisional emergency services in the event of an emergency.

LifeSkills Connection Inc. is committed to granting equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use this online application process and need an alternative method for applying, you may contact Human Resources, 833-311-1661 and [e-mail] for assistance.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required.

The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.