Human Resources Specialist

Oceans Healthcare; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Haven Behavioral Healthcare, part of Oceans Healthcare, is seeking an HR Specialist to coordinate and organize human resources processes within a hospital setting. The role supports the Director of Human Resources, ensuring compliance with Joint Commission and state regulations while maintaining confidential employee information.

Responsibilities include maintaining HR files, assisting with recruitment and onboarding, processing I-9 and eVerify, and supporting payroll and employee inquiries.

Qualifications

• High school diploma or equivalent; associate or bachelor’s preferred.
• 1+ year of experience in human resources, hospital setting preferred.

Responsibilities

• Maintains accurate HR files and documentation.
• Supports recruitment, candidate tracking, and pre-hire screenings.
• Assists with onboarding and I-9/eVerify processes.
• Handles employee terminations and status changes.
• Responds to questions about policies, benefits and hiring processes.
• Conducts audits of HR files for compliance and licensure requirements.
• Provides administrative support and schedules meetings.
• Assists with payroll inquiries and errors.
• Performs new hire orientation and coordinates events.

Skills

Organized

Communication skills

Microsoft Office

HRIS systems

High energy

Education

High school diploma or equivalent; associate or bachelor’s preferred

Tools

Microsoft Office Suite

HRIS

Job description

Haven Behavioral Healthcare, an Oceans Healthcare Company, is a behavioral healthcare system providing high-quality, specialty behavioral health services for individuals with mental health and substance abuse issues. Our success is a reflection of the excellence and dedication of our employees at every level of our facilities. The culture of our hospitals is built around service. All jobs performed on our team are worthwhile and every employee makes a difference. If you are looking for an opportunity to grow personally and professionally while delivering compassionate, quality care we encourage you to explore career opportunities with Haven.

The Human Resources Specialist functions as a support person in the coordination and organization of human resources processes within the hospital. This position is distinguished from other administrative positions in that the Specialist provides highly sensitive support to the Director, Human Resources. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans’ Mission, policies and procedures and Performance Improvement Standards.

Essential Functions

• Maintains accurate and up-to-date human resource files, records, and documentation in compliance with company policies and legal requirements.
• Supports the recruitment and interview process as needed, including tracking candidate statuses in the applicant tracking system and assisting with pre-hire screenings such as background checks and drug tests upon request.
• Assists with the onboarding process for new hires when requested, ensuring that all required forms, checklists, and documentation are completed accurately and timely.
• Ensures compliance with I-9 requirements and completes the eVerify process as assigned.
• Provides support in processing necessary forms and documentation for employee terminations, status changes, and other personnel updates as directed.
• Responds to frequently asked questions from applicants and employees regarding standard policies, benefits, and hiring processes, referring complex inquiries to the Director, Human Resources or management.
• Conducts periodic audits of HR files and records to ensure accuracy and completeness; monitor compliance with licensure, training, and certification requirements (e.g., de-escalation programs,BLS, and orientation).
• Provides administrative support to the HR department, including organizing meetings, maintainin calendars, and preparing correspondence.
• Assists with payroll functions, such as processing, responding to employee inquiries, and resolving errors, as needed.
• Conducts or assists with new hire orientation upon request.
• Assists with planning and executing special events, including benefits enrollment, organizationwide meetings, employee recognition programs, holiday parties, and retirement celebrations.
• Performs employment verifications as assigned and maintains confidentiality during the process.
• Perform other duties as assigned.

Requirements

Education / Experience

• High school diploma or equivalent. Associate or bachelor’s degree in related field preferred.
• Minimum of one (1) year of experience in human resources. Experience in a hospital setting preferred.

Skills / Abilities

• Well organized, flexible, and responsible.
• Possess excellent communication skills, both oral and written.
• Proficient in Microsoft Office Suite products.
• Proficient with or the ability to quickly learn human resource information systems (HRIS), and similar computer applications.
• Heavy, high paced workload requires high energy and excellent organization, time management, and analytical skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Must successfully complete BLS certification and an Oceans approved behavioral health deescalation program.

Work Environment

Subject to many interruptions. Occasional pressure due to multiple calls and inquiries. This position can be high paces and stressful; must be able to cope mentally and physically to atmosphere. Work requires spending approximately 90% or more of the time inside a building that offers protection from weather conditions but not necessarily from temperature changes.