Human Resources Specialist

Weber School District; Ogden (UT); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Paid parental leave

Short-Term Disability

Long-Term Disability

District retirement benefits

Employer-paid benefits

Job summary

Weber School District in Ogden, Utah (onsite) seeks a Human Resources Specialist to administer key leave and accommodation programs and serve as the primary contact for employee questions related to benefits, eligibility, and compliance.

This role will manage FMLA, ADA accommodations, STD/LTD, workers’ compensation, and retirement benefits; coordinate with payroll; and support open enrollment and communications district-wide.

Qualifications

• High school diploma or equivalent required; Bachelor’s degree preferred in Human Resources or a related field.
• Strong knowledge of FMLA, ADA, PWFA, and employee benefits laws and regulations.

Responsibilities

• Administer and manage FMLA, paid parental leave, ADA accommodations, workers’ compensation leave, and district retirement benefits.
• Coordinate with payroll to ensure employees on FMLA, parental leave, STD/LTD, and workers’ compensation are paid correctly.
• Support open enrollment, benefits fairs, and presentations as part of HR ESP coordination.
• Serve as the primary contact for employee inquiries on leaves, accommodations, and benefits with timely, professional guidance.
• Ensure compliance with federal/state regulations including HIPAA, ADA, FMLA, PWFA, workers’ comp, and parental leave.
• Create and distribute communications explaining FMLA, ADA, parental leave, and related information.
• Maintain accurate records on FMLA, ADA, parental leave, workers’ compensation, and program details.

Skills

FMLA compliance

ADA accommodations

Employee benefits laws

Payroll coordination

Communication skills

Google Suite

HRIS systems

Education

High school diploma or equivalent

Bachelor’s degree preferred in HR or business

Tools

Google Suite

Canva

HRIS systems

Benefits software

Job description

The Human Resources Specialist at Weber School District in Ogden, Utah (onsite) administers key leave and accommodation programs and acts as a primary contact for employee questions related to benefits, eligibility, and compliance.

Key Responsibilities

• Administer and manage FMLA, paid parental leave, ADA accommodations, workers’ compensation leave, and district retirement benefits.


• Coordinate with the payroll team to ensure employees on FMLA, parental leave, STD, LTD, and workers’ compensation are paid appropriately.


• Support the HR ESP Coordinator with open enrollment, benefit fairs, and presentations.


• Serve as the primary point of contact for employee inquiries regarding leaves, accommodations, and benefits by providing guidance, resolving issues, and responding in a timely and professional manner.


• Ensure compliance with applicable federal and state employment regulations, including HIPAA, ADA, FMLA, PWFA, workers’ compensation, and paid parental leave.


• Create and distribute employee communication materials to explain FMLA, ADA, paid parental leave, and other relevant information.


• Maintain accurate and current records related to FMLA, ADA, paid parental leave, workers’ compensation, and other relevant program details.


• Assist the Human Resources Director with audits of employee leaves, claims, and program costs to support accuracy, compliance, and cost-effectiveness.


• Analyze trends in usage and costs and prepare reports that provide strategic insights into the effectiveness of benefits offerings.


• Support the Human Resources Director and HR ESP Coordinator with coordination of wellness activities, including occasional Saturdays to assist with wellness events.


• Based on audit and analysis findings, develop and present recommendations to improve the benefits program with a focus on cost optimization, employee satisfaction, and alignment with organizational goals.


• Provide training and support to HR colleagues and employees on FMLA, ADA, parental leave, retirement, and related topics, including self-service tools and resources.


• Coordinate with insurance providers or third-party administrators to support smooth administration of employer-paid benefits.


• Support the HR Directors by preparing and organizing presentations, documents, and reports.

Required Education and Experience

• High school diploma or equivalent required; Bachelor’s degree preferred in Human Resources or a business-related field.


• Prior experience in Human Resources or a related role.

Knowledge, Skills, and Abilities

• Strong understanding of FMLA, ADA, PWFA, employee benefits laws and regulations, including Utah State paid parental leave and related compliance requirements.


• Proficiency with Google Suite, Canva, HRIS systems, and benefits administration software.


• Ability to communicate effectively, both verbally and in writing.


• Ability to operate standard office equipment, including copiers and multi-line telephone systems.


• Excellent communication and interpersonal skills, with the ability to explain complex benefits concepts to employees at all levels.


• Detail-oriented with strong organizational, problem-solving, and analytical skills.


• Experience in auditing, analyzing benefits programs, and providing strategic insights.


• Must possess a valid driver's license.


• Attendance is essential.

Technologies Used

• Google Suite, Canva, HRIS systems, benefits administration software


• Email and intranet

Benefits

• Benefits-Eligible: As outlined in the Benefits Guide


• Paid parental leave


• Short-Term Disability


• Long-Term Disability


• District retirement benefits


• Employer-paid benefits (administered with insurance providers or third-party administrators)

Application Information

• This position will remain open until filled after a minimum of five working days (three working days if EMERGENCY HIRE is indicated).


• Applications will be reviewed prior to scheduling interviews.


• Current employees of Weber School District should mark themselves as an internal candidate to access the internal application.

Working Conditions and Essential Attendance

• Occasional light physical exertion, including walking, standing, and other light physical activity.


• Frequent lifting and movement of wellness equipment weighing up to 35 pounds.


• Attendance at work is essential; the position works in an office environment.


• Performs other duties and tasks as assigned by the HR Director.


• Accuracy and attention to detail are critical.


• Communicates information to employees through email, intranet, and informational sessions.


• Assists with preparation and distribution of documents, presentations, and other materials.


• Travel to different schools and buildings throughout the district is required.


• Physical presence at the worksite is an essential function and the role requires in-person collaboration and direct interaction with team members, other staff, students, and/or guardians, with access to on-site equipment and resources.