Human Resources Specialist

YAI - Seeing beyond disability; New York (NY); On-site; USD 25,000 - 28,000; Full time

Job summary

YAI - Seeing beyond disability in New York seeks an Onboarding Specialist to coordinate candidate scheduling, collect documentation, and process new hire forms. The role works with the recruiting team and HR staff using Workday to initiate hires and verify licenses and clearances.

You will ensure compliance with state and federal requirements, maintain records, and communicate onboarding status to stakeholders. The position offers hourly pay and regular daytime hours.

Qualifications

• HS Diploma or its educational equivalent.
• Strong oral and written communication skills.
• Excellent organizational skills, ability to multi-task and follow-up on outstanding items.
• Proficient with Microsoft Office, specifically Excel and Outlook.
• Ability to navigate electronic systems, such as HRIS/ATS software or other databases.
• Ability to work with all levels of staff and provide excellent customer service.

Responsibilities

• Coordinate onboarding tasks and documents with candidates and HR team.
• Conduct onboarding appointments and collect required paperwork.
• Verify background checks and licenses, and store documentation.
• Ensure compliance with State and Federal requirements in onboarding.
• Maintain clearance databases and track new hire paperwork.

Skills

Communication skills

Organizational skills

Microsoft Excel

Outlook

HRIS/ATS systems

Data confidentiality

Travel readiness

Education

HS Diploma or equivalent

Bachelor’s degree preferred

Tools

Workday

HRIS/ATS systems

Job description

Key/Essential Functions & Responsibilities

Communicates with candidates, recruiting team and supervisors regarding scheduling, appointments and completion of required onboarding tasks. Coordinates with recruiting team and other HR staff as required regarding internal and external candidates, including appropriate effective dates, changes in status, withdrawals from processing, etc. Initiates hires and staffing changes through Workday and completes verifications (e.g. professional licenses), as appropriate. Conducts onboarding appointments with candidates to collect and verify required documentation and assists candidates with completion of onboarding tasks, processing of new hire forms and other required paperwork, as needed. Obtains all necessary authorizations for required background checks and clearances, processes appropriate checks utilizing various electronic systems; appropriately stores required documentation and maintains clearance database. Ensures accuracy and completeness of new hire processing and information, tracking completion of all new hire paperwork and receipt of necessary background clearances for assigned candidates. Maintains compliance with all internal and oversight agency processes and procedures and with all applicable State and Federal requirements in processing and onboarding candidates. Communicates onboarding status, processing delays and withdrawals to supervisors and other stakeholders and provides notifications and clearances, ensuring timely scheduling for preservice/orientation and maintaining databases, as appropriate. Responds to all general HR inquiries, audits, and requests. Performs all other duties as assigned. Experienced onboarding specialists may be selected for assignment as lead or background/clearance specialist and may perform the following tasks, in addition to the above: Assists with training and mentoring of onboarding staff. Participates in safety assessments and/or supports various committees by gathering/providing information, tracking outstanding items, scheduling assessments, assisting with documentation, etc. Assists with entry/tracking of background clearances, including verification of submissions for initial background and clearance requests and enters additional background requests (MHL, SCR, etc.) as required. Conducts reviews of employee records to ensure data integrity and obtains updated or additional documents as required. Reviews all new hire information to ensure completeness, accuracy and compliance with internal, State and Federal requirements prior to start date and facilitates requests to update hire dates with HCM team. Ensures compliance with background and clearance requirements by assisting with tracking of various clearances, processing updates in electronic systems and trackers for all background-related submissions, including updates to hires, dropouts and terminations in NYS CBC system on a regular basis. Develops and maintains understanding of the various laws and regulations governing onboarding, including State(s) requirements (WTPAs, Fair Chance Act, drug screens, etc.) and Federal requirements (completion of Form I-9, etc.); supports compliance by providing access to resources, identifying relevant trainings and assisting with other onboarder inquiries. Conducts monthly staff checks including but not limited to Medicaid/Medicare Exclusion reporting, random drug testing, and license verification.

Minimum Qualification Requirements including education, experience, licensure/certification, etc. and essential physical capabilities (e.g. lifting, assisting lifting, standing, etc.)

HS Diploma or its educational equivalent; and Strong oral and written communication skills Excellent organizational skills, ability to multi-task and follow-up on outstanding items Proficient with Microsoft Office, specifically Excel and Outlook Ability to navigate electronic systems, such as HRIS/ATS software or other databases Ability to work with all levels of staff and provide excellent customer service May require occasional travel across assigned region and/or to NYC Headquarters office Ability to maintain confidentiality at all times.

Lead Onboarding Specialists and Background/Clearance Specialists must also meet the following additional requirements:

At least two (2) years in an administrative human resources, recruiting, and/or onboarding role or related experience including knowledge of State (NY and NJ, preferred) and Federal employment/labor law requirements.

Preferred Qualification Requirements (desired requirements beyond MQRs above)

Bachelor’s degree in Human Resources-related field One (1) or more years of onboarding experience or other human resources experience Previous experience performing data entry, customer service or administrative tasks Experience utilizing Workday for recruiting, onboarding and/or other HCM functions

Hourly Pay rate: $18.50 to $20.00

Schedule: 8 am to 4 pm or 9 am to 5 pm

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran.

YAI is an Equal Opportunity Employer.

YAI is an Equal Opportunity Employer.

To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.

To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.

Our Roots YAI was launched in February of 1957 out of a small school in Brooklyn, New York. Initially staffed by Co-Founders Bert MacLeech and Pearl Maze MacLeech alone, their pilot program served just seven people. According to Bert, from its very beginning YAI has been dedicated to providing innovative services for the I/DD (intellectual and/or developmental disabilities) community. MacLeech envisioned a, “total life adjustment approach, emphasizing personal growth, social responsibility, employment goals, and the development of independence for the individual.” At a time when institutional living was the norm for people with I/DD, this vision was nothing short of revolutionary.

YAI Today Today, YAI has a team of over 4,000 employees and supports over 20,000 people in the I/DD community. This extraordinary growth shows the ongoing need for these important services, and YAI’s success in offering them. YAI supports people with autism, Down syndrome, and Cerebral Palsy, among others. Operating throughout Downstate New York and Northern New Jersey, YAI now offers more than 300 programs for people of all ages.

Better Together At YAI, we are driven by our mission of living, loving, working, and learning. This applies not only to the people we support, but to our staff as well. Commitment and passion for the work continue to unite employees and drive the organization forward. Empowering the people we support to reach their goals remains at the heart of our organization.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran.

YAI is an Equal Opportunity Employer.

To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.

http://www.yai.org/