Human Resources Specialist

XRI; Midland (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

XRI in Midland, TX is seeking an HR Specialist to provide operational and administrative support across the employee lifecycle, focusing on recruiting coordination, onboarding, HRIS administration, and employee records management. You will ensure compliance with company policies and employment regulations, maintain HR data accuracy, and partner with managers to deliver a positive employee experience.

This in-office role requires strong communication, organization, and discretion in handling

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Two to three years of HR or administrative experience preferred.
• Experience coordinating onboarding, recruiting, or HR administration.
• Experience using Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational, administrative, and time management skills.

Responsibilities

• Coordinate recruiting activities, including posting positions, scheduling interviews, communicating with candidates, and coordinating hiring logistics.
• Prepare offer letters and pre-employment documentation.
• Coordinate background checks, drug screenings, and other pre-employment requirements.
• Maintain applicant tracking records and recruiting metrics.
• Manage the onboarding process from offer acceptance through new hire orientation.
• Complete I-9 verification, employment documentation, policy acknowledgements, and HRIS setup.
• Coordinate new hire orientation and ensure a positive onboarding experience.
• Partner with managers to ensure successful employee onboarding and integration.
• Coordinate employee recognition and engagement activities.
• Maintain employee personnel files and electronic HR records.
• Process employee status changes, promotions, transfers, compensation changes, and terminations.
• Maintain accurate HRIS employee data.
• Prepare employment verification letters and other HR documentation.
• Respond to routine employee inquiries regarding HR policies, procedures, and employment documentation.
• Maintain HR forms, templates, and standard operating procedures.
• Assist with annual HR processes including performance reviews, open enrollment, compliance reporting, and required training.
• Assist with internal and external HR audits.
• Maintain compliance with employment record retention requirements.
• Coordinate required compliance training and maintain training records.
• Generate HR reports and dashboards as requested.

Skills

Communication

Organization

Time management

Confidentiality

Attention to detail

Education

Associate's or Bachelor's degree in HR or related field

Tools

Microsoft Office Suite

HRIS

Applicant Tracking System (ATS)

Job description

Location: In office role- Midland, TX
Type of pay: Non Exempt/ Hourly

Purpose

The Human Resources Specialist provides operational and administrative support across the employee lifecycle, with primary responsibility for recruiting coordination, onboarding, HRIS administration, employee records management, and HR compliance. This position plays a critical role in delivering exceptional employee experience while ensuring HR processes are executed accurately, efficiently, and in compliance with company policies and employment regulations.

Role / Responsibilities

Recruiting & Talent Acquisition

• Coordinate recruiting activities, including posting positions, scheduling interviews, communicating with candidates, and coordinating hiring logistics.
• Prepare offer letters and pre-employment documentation.
• Coordinate background checks, drug screenings, and other pre-employment requirements.
• Maintain applicant tracking records and recruiting metrics.

Onboarding & Employee Experience

• Manage the onboarding process from offer acceptance through new hire orientation.
• Complete I-9 verification, employment documentation, policy acknowledgements, and HRIS setup.
• Coordinate new hire orientation and ensure a positive onboarding experience.
• Partner with managers to ensure successful employee onboarding and integration.
• Coordinate employee recognition and engagement activities.

HR Administration

• Maintain employee personnel files and electronic HR records.
• Process employee status changes, promotions, transfers, compensation changes, and terminations.
• Maintain accurate HRIS employee data.
• Prepare employment verification letters and other HR documentation.
• Respond to routine employee inquiries regarding HR policies, procedures, and employment documentation.
• Maintain HR forms, templates, and standard operating procedures.

HR Operations & Compliance

• Support annual HR processes including performance reviews, compensation administration, open enrollment, compliance reporting, and required training.
• Assist with internal and external HR audits.
• Maintain compliance with employment record retention requirements.
• Coordinate required compliance training and maintain training records.
• Generate HR reports and dashboards as requested.

Administrative Support

• Support annual HR processes including performance reviews, compensation administration, open enrollment, compliance reporting, and required training.
• Assist with internal and external HR audits.
• Maintain compliance with employment record retention requirements.
• Coordinate required compliance training and maintain training records.
• Generate HR reports and dashboards as requested.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Two (2) to three (3) years of Human Resources or administrative experience preferred. Recent Human Resources graduates with relevant internships or related experience are encouraged to apply.
• Experience coordinating onboarding, recruiting, or HR administration.
• Experience using Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational, administrative, and time management skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Strong verbal and written communication skills.
• Ability to prioritize multiple assignments in a fast-paced environment

Physical Requirements

• Able to sit for long periods of time; push, pull, lift, carry maximum weight 25lbs.

Affirmative Action/EEO Statement

XRI is an equal opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved