Human Resources Specialist

Texas Southmost College; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Texas Southmost College is seeking an HR Administrator to coordinate and document human resources processes, maintain employee records, and support recruitment, onboarding and offboarding.

The role involves updating HRIS data, generating reports, administering databases, and assisting with training programs such as LinkedIn Learning and Safe Colleges, while serving faculty, staff and students with high-quality service.

Qualifications

• Maintains employee records and files in HRIS systems.
• Assists with recruitment, onboarding and offboarding processes.
• Conducts research for HR projects and supports initiatives.

Responsibilities

• Initiates, maintains and updates employee files in HRIS systems.
• Compiles, analyzes, and generates customized reports for administrative and external sources.
• Implements, tracks, and maintains databases of various employee information including KPIs and electronic files.
• Processes documents on new, current, and former employees in HRIS systems.
• Assists and supports in evaluating and processing all hiring packets for new hires.
• Assist, participates and helps conduct trainings in the areas of new hire orientation, HRIS system, recruitment and other areas as assigned.
• Provides support in reviewing and revising all job descriptions and tracks the approval process.
• Oversees the designation of job posting questions to align with job requirements.
• Performs criminal background checks on new hires and TSC volunteers.
• Oversees student worker and work-studies to include creating schedules, approving time cards, and evaluations.
• Promotes positive morale and teamwork and provides exceptional customer service to students, faculty and the community.
• Assists with the process for systematic review and evaluation of planning units, including outcomes and action plans.

Skills

HRIS systems

Report generation

Training delivery

Customer service

Tools

LinkedIn Learning

Safe Colleges

Job description

Job Summary

Administers and coordinates Human Resources processes. Responsible for maintaining employee records and files. Assists with recruitment, onboarding and offboarding processes. Conducts research for Human Resources projects and provides support to a variety of HR initiatives.

Essential Duties And Responsibilities

• Initiates, maintains and updates employee files and other relevant information in HRIS systems.
• Compiles, analyzes, and generates customized reports for administrative and external sources.
• Implements, tracks, and maintains databases of various employee information to include spreadsheets, key performance indicators and other electronic files.
• Processes documents on new, current, and former employees in HRIS systems.
• Processes a variety of administrative tasks to include document control, continuous improvement projects, and managing employee files.
• Assists and supports in evaluating and processing all hiring packets for new hires.
• Assist, participates and helps conduct trainings in the areas of new hire orientation, HRIS system, recruitment and in other areas as assigned.
• Serves as support administrator for our training systems to include LinkedIn Learning and Safe Colleges.
• Provides support in reviewing and revising all job descriptions and tracks the approval process.
• Assists with accounts payable, purchasing, vendor agreements and budget projects.
• Oversees the designation of job posting questions to ensure they aligned with the job requirements.
• Provides people admin support to all hiring managers and ensures their access and controls.
• Performs criminal background checks on new hires and TSC volunteers.
• Conducts verifications of employments and assists with unemployment claims.
• Oversees student worker and work-studies to include creating their work schedules, approving time cards, and performance evaluations.
• Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite.
• Completes duties and responsibilities in compliance with college standards, policies and guidelines.
• Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community.
• Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers.
• Completes all required training and professional development sessions sponsored by Texas Southmost College ( TSC ).
• Supports the values and institutional goals as defined in the College’s Strategic Plan.
• Assists with the process for systematic review and evaluation of the planning unit per the model adopted by the College, including the development and monitoring of outcomes and plans of action for improvement based on the assessment of those outcomes and plans.
• Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College.
• Working hours may include evenings, holidays or weekends depending on deadline requirements and special events.
• Performs other related duties as assigned.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.