Human Resources Representative

Coordinated Care Services, Inc.; City of Rochester (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

403(b) with discretionary match

Dental & Vision insurance

Employee assistance program

Flexible spending account

Health insurance with HSA and employer

Health savings account

Life insurance

Generous PTO bank

Parental leave

Referral program

Job summary

Empowering People’s Independence (EPI) in Rochester, NY seeks an HR Representative to support onboarding, record keeping, and offboarding within local, state, and federal employment laws. You will handle data entry, records management, and HRIS tasks while ensuring accurate pay rates and job classifications.

You will coordinate new hire onboarding, I-9s, background checks, and staff orientations, while maintaining confidential information and contributing to a compliant HR function that supports

Qualifications

• Minimum HS Degree in related field, with minimum combined experience of three (3) years related experience.
• Associate degree preferred with one (1) year of experience.
• Must possess and maintain a valid NYS Driver’s License; a vehicle is required for business travel.
• Solid verbal and written communication skills and ability to communicate with a diverse employee population.

Responsibilities

• Maintains electronic records ensuring completion and accuracy of detail in HRIS.
• Performs timely data entry of status changes, pay rate adjustments, and terminations.
• Facilitates all new hire onboarding process including paperwork, background checks, and cleared to work status.
• Conducts I-9 and staff onboarding orientations.
• Monitors completion of staff learning plans via LMS.
• Enrolls newly hired staff into data exchange and care management platform (eVero).
• Handles correspondence from employees, vendors and support teams promptly.
• Performs administrative duties and other duties as assigned by Supervisor.

Skills

Verbal communication

Written communication

Multitasking

Professionalism

Education

High School Diploma

Associate degree preferred

Tools

Ceridian Dayforce

Microsoft Office

LMS

Job description

Empowering People’s Independence (EPI) provides support for people with developmental disabilities, epilepsy, and brain injury through progressive, tailored care to improve their health, wellbeing, independence, and social inclusion. We are committed to empowering people with disabilities to reach their individual goals and aspirations, and to live their lives to the fullest while maintaining a safe working environment.

Job Purpose

The primary function of this role is to assist in the day-to-day functions of the Human Resources (HR) department supporting staff onboarding, record keeping, and offboarding. The HR Rep. assists the department with data entry, record retention, and administration to ensure actions are in line with local, state and federal employment laws.

Hiring Range : $18.50/hr-$21.75/hr commensurate with experience

Benefits

• 403(b) with discretionary match
• Dental & Vision insurance
• Employee assistance program
• Flexible spending account
• Health insurance with HSA and employer match
• Health savings account
• Life insurance
• Generous PTO bank
• Parental leave
• Referral program

Essential Functions

• Maintains electronic records ensuring completion and accuracy of detail such as employee contact information, job classification, pay rates, organizational structure, and other key details in the Human Resources Information System (HRIS).
• Performs timely data entry of status changes, payrate adjustments, work assignment changes and terminations.
• Facilitates all new hire onboarding process (new hire paperwork, backgrounds checks, cleared to work status).
• Conducts I-9 and staff onboarding orientations.
• Monitors for completion of staff learning plans via Learning Management System (LMS).
• Enrolls newly hired staff into integrated data exchange and care management platform, eVero.
• Handles correspondence from employees, vendors and support teams in a timely and professional manner.
• Performs administrative duties.
• Performs other duties as assigned by Supervisor and/or designee within scope of practice.

Non‑Essential Functions

• Other duties as assigned within scope of practice.
• Participate on various EPI committees as able.

Compliance

• Must maintain confidentiality and exercise discretion concerning all business-related matters, including but not limited to board/vendors/donors’ names, investigations, finance, operations, and employee relations matters.
• Must be willing to complete specific company required trainings as mandated at time of hire and annually thereafter as per OPWDD regulations.
• Must adhere to all departmental /company policies & procedures at all times.

Professional Deportment

Consistently demonstrate EPI’s Values:

• Integrity – I will do what I say I will do. I honor my commitments, follow up, and adjust expectations if circumstances change. I do the right thing when no one is watching.
• Courage – I own my responsibilities and take initiative without being told to do something. I do not shy away from difficult conversations. I will give and receive honest feedback. I constructively share my ideas and lean into disagreements for the betterment of the organization.
• Adaptability – I am open to different ideas and ways of accomplishing our mission. I am approachable and work to develop self-awareness around how I am being perceived by others. I own my mistakes and learn from them.
• Respect – I treat others the way they want to be treated. I am courteous, responsive, and presume best intentions. I recognize and acknowledge positive actions and contributions. I give credit where it is due. I listen to understand and reframe my message to ensure I am understood.

Education and Experience

Minimum HS Degree in related field, with minimum combined experience of three (3) years related experience.
Associate degree preferred with one (1) year of experience.

Supervision

None

Computer Skills

Strong working knowledge of Microsoft programs to include Email, Word, Excel, PowerPoint, Teams.
Ceridian Dayforce/ HRIS knowledge and experience a plus.

Qualifications

Must possess and maintain a valid NYS Driver’s License-a vehicle is required for business travel.
Solid verbal and written communication skills and ability to communicate with all persons supported and a diverse employee population of various levels within the organization.
Demonstrated ability to use poise, tact, maturity and diplomacy, during difficult and/or stressful situations to effectively collaborate and resolve issues.
Proven ability to work in a fast-paced environment, with demonstrated ability to manage multiple tasks, and customer requests, while meeting deadlines.

Physical Demands

The physical demands described below are representative of those that are required to successfully perform the essential functions of this job. Individuals with disabilities, which impact their ability to perform the essential functions, will need to review reasonable accommodations with Human Resources.

Must be able to talk, hear, stand, walk, and/or sit for extended periods of time; may have to twist, bend, use hand to finger, stretch with hands and arms.
Specific vision abilities required by this job include close vision and ability to adjust focus
May be exposed to strong odors from time to time.
Must be able to lift and carry up to 50 lbs.

While performing the duties of this position, exposure to changing weather conditions will occur.