Human Resources Recruitment & Onboarding Specialist

franklinpierceuniversity; Rindge (NH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO 160 hours

20 paid holidays

Medical, dental, vision

Life Insurance

Disability coverage

403(b) retirement plan

Educational benefits

Pet insurance

Job summary

Franklin Pierce University is seeking a proactive Recruitment & Onboarding Specialist to support full lifecycle hiring for faculty, staff, and student employees on the Rindge, NH campus. You will collaborate with hiring managers to ensure equitable hiring practices and enhance the applicant tracking system, delivering a positive onboarding experience.

The role also maintains payroll data integrity and coordinates with payroll staff to ensure accuracy and timely processing.

Qualifications

• Bachelor’s degree in human resources or equivalent combination of education and experience.
• Experience with recruitment, onboarding, and payroll data entries.
• Familiarity with HR laws, ADA, equal opportunity practices.

Responsibilities

• Coordinate job postings and onboarding for faculty, staff, and student employees.
• Enter and verify employee data in HRIS and payroll systems with accuracy.
• Maintain and improve ATS processes and training for users.
• Support payroll tasks and resolve data discrepancies.
• Ensure compliance with employment laws and university policies.

Skills

HRIS

ATS

Payroll coordination

Diversity recruitment

Communication skills

Microsoft Office

Education

Bachelor’s degree in Human Resources

Tools

HRIS systems

ATS

Payroll software

Microsoft Office

Job description

Franklin Pierce University is seeking a proactive and detail-oriented Recruitment & Onboarding Specialist to join our Human Resources team. This role supports the full lifecycle of hiring and onboarding for faculty, staff, and student employees. You will work closely with hiring managers to ensure equitable and inclusive hiring practices, enhance the applicant tracking system, and deliver a positive onboarding experience.

In addition, this position plays a key role in maintaining payroll accuracy by verifying employee data and collaborating with payroll staff to resolve discrepancies. A strong commitment to data integrity and customer service is essential. This is an in-person, campus-based role. The successful candidate will be expected to work on-site at our Rindge, NH campus.

Key Responsibilities

Recruitment and Hiring (Faculty, Staff and Student)

• Coordinate, and implement all phases of the job posting process to ensure a robust and diverse candidate pool.
• Apply best practices on diversity recruitment and educate hiring managers and search committees through effective recruitment strategies.
• Collaborate with hiring managers to create accurate job postings.
• Coordinate, and manage all phases of the hiring process, from job posting to onboarding.

Payroll & Data Entry - Graduate Assistant and Student Workers

• Enter, audit, and verify employee data in the Human Resources Information System (HRIS) and payroll system with a high level of accuracy.
• Maintain a system of checks and balances, including cross-referencing entries against offer letters, employment records, and departmental input to ensure accuracy before payroll deadlines.
• Collaborate with payroll staff to resolve discrepancies and ensure timely and accurate processing of new hires, terminations, and employee status changes.
• Handle sensitive payroll data with confidentiality and follow all established procedures for internal controls and compliance.

System Management and Process Improvement

• Support and enhance the applicant tracking system (ATS), including taking the lead on training users on new functionality.
• Recommend and implement strategies to improve recruitment and onboarding processes and services.
• Keep up to date with Human Resources trends and best practices to maintain a modern, equitable recruitment process.

General HR Support

• Manage and monitor the Human Resources email and voicemail accounts; respond or redirect inquiries as appropriate.
• Assist with payroll-related tasks and ad hoc HR projects as needed.
• Support the broader Human Resources team by cross-training and providing backup coverage to ensure smooth operations.
• Ensure compliance with federal, state, and local employment laws and University policies.

Qualifications

• Bachelor’s degree in human resources, or equivalent combination of education and experience.
• Knowledge of human resources regulations, and best practices applicable to hiring and recruitment, employment laws, for example: Americans with Disabilities Act, and Affidative Action & Equal Opportunity preferred.
• Experience working within the recruitment and hiring process highly preferred.
• Experience with payroll/data entry preferred.
• Excellent verbal and written communication skills, with excellent interpersonal skills.
• Ability to create and implement sourcing strategies for recruitment for a variety of roles.
• Knowledge of diversity networking and/or recruiting initiatives.
• Proactive and independent with the ability to take initiative.
• Strong commitment to customer service.
• Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems.
• High level of mastery of Microsoft Office Suite including Excel, Word, PowerPoint and Outlook calendar and email. Moderate level of proficiency with Adobe Acrobat. Must demonstrate self-motivation and the ability to stay current with emerging office technologies.
• Strong administrative and organizational skills.
• Works closely with the Human Resources Team to ensure all reporting functions are done correctly and in a timely manner.
• Proven effectiveness and ability to collaborate and work with a wide range of professionals, staff, and administrators, as well as external organizations. Must be able to establish and maintain trusting relationships with peers, students, staff and leadership.
• Represent the University by exhibiting a demeanor that is welcoming, open, and professional. Ability to generate confidence with the University’s community.

Why Join Us?

Be part of a collaborative HR team dedicated to supporting a diverse and inclusive campus community. You’ll have the opportunity to make a meaningful impact on hiring processes and employee experience across the University.

Benefits

At Franklin Pierce University, we take pride in providing a comprehensive and competitive benefits package to support the well‑being and security of our valued employees. Here are some highlights of the benefits you can enjoy as part of the Franklin Pierce community:

• Paid Time Off (PTO): Enjoy 160 hours (4 weeks) of Paid Time Off, along with additional paid sick time for your well-being.
• Paid Holidays: Benefit from 20 paid holidays, including a 10-day winter break with full pay.
• Health and Wellness: Access medical, dental, and vision coverage for you and your family, ensuring comprehensive health care.
• Life Insurance: Secure the future for yourself and your family with employer-paid Life Insurance coverage ranging from 1.5x to 3.0x your salary, depending on your role.
• Disability Coverage: We cover both short-term and long-term disability, providing financial protection in unforeseen circumstances.
• Retirement Planning: Contribute to your retirement with our 403(b) plan, with immediate 100% vesting. Franklin Pierce University also makes contributions to support your long‑term financial goals upon one year of employment or if qualified with prior higher education employment.
• Educational Benefits: Invest in your growth and development with our tuition benefits, allowing you and your qualifying family members to pursue undergraduate and graduate programs.
• Additional Perks: Enjoy various perks, including pet insurance, accident insurance, critical illness coverage, and more!

At Franklin Pierce, we prioritize the well‑being, development, and satisfaction of our employees. We are committed to providing a supportive work environment and a range of benefits that align with your needs and aspirations. Explore additional details about Franklin Pierce University’s vibrant community through the following resources:

• Delve into our campus life and stories with e‑versions of our Pierce Magazine, Pierce. https://www.franklinpierce.edu/alumni/news/pierce-magazine/index.html

About FPU

Since its establishment in 1962, Franklin Pierce University has been a catalyst for the academic success and personal growth of numerous undergraduate and graduate students. Rooted in a robust liberal education foundation, we provide majors and programs that cultivate vital professional skills, foster close relationships among students, faculty, and staff, and offer personalized, financially accessible academic opportunities that empower our students to realize their full potential.

Our impact extends across a diverse range of learners, including residential undergraduates, online students, and full‑time graduate students, through our primary campus in Rindge, NH and additional online and graduate centers in Manchester and Lebanon, NH, Austin, TX and Goodyear, AZ. As we uphold our commitment to excellence, we continually explore innovative models and programs that build upon our rich legacy, guiding students to expand their knowledge, pursue their passions, and graduate as capable, engaged leaders.

At Franklin Pierce University, we hold firm in our belief that establishing a lasting legacy involves supporting and preparing students to thrive as leaders and contributing members of society. To achieve this mission, we recognize the importance of fostering a diverse community comprised of exceptional individuals from various backgrounds, all dedicated to advancing our shared goals.

Notice of Nondiscrimination

Franklin Pierce University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.

Diversifying the student body, faculty, and administration is congruent with our mission. We value diverse populations and cultures including, but not limited to, ethnicity, gender, gender identity, national origin, neurodiversity, race, and religion.

Franklin Pierce University is an EO/AA/Vet/Disability employer.