Human Resources - Personnel Assistant

Crystal Springs Family Aquatic Center; North Carolina; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Flexible spending account

Employee assistance programs

Retirement plans; 457b and pension

Employee discounts

Paid time off for vacation, sick leave

Job summary

The Township of East Brunswick is accepting applications for a Personnel Assistant within the Human Resources department. The successful candidate will perform skilled administrative work and provide detailed administrative support pertaining to Human Resources and Administration.

Responsibilities include handling calls, coordinating onboarding, maintaining applications, keeping personnel files, supporting the Mayor's Confidential Assistant and organizing events, and ensuring efficient

Qualifications

• Must be highly motivated, able to prioritize tasks.
• Strong organizational skills and confidentiality.
• Proficient in MS Word, Excel, and Outlook.
• Municipal government experience preferred.

Responsibilities

• Screen calls and route inquiries.
• Coordinate pre-employment processes and onboarding.
• Maintain job applications and distribute to managers.
• Arrange annual physicals and testing for staff.
• Update personnel files and archive records.
• Support with events and employee programs.
• Print IDs and manage conference room schedules.

Skills

Prioritization

Organizational skills

Confidentiality

Public communication

Customer service

Education

High school diploma or equivalent

College preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Personnel Assistant

The Township of East Brunswick is accepting applications for a Personnel Assistant within the Human Resources department. The successful candidate will perform skilled administrative work and provide detailed administrative support pertaining to Human Resources and Administration.

Main responsibilities

• Screening incoming telephone calls, determining the purpose of call, handling inquiries without requiring attention from other departmental personnel, and referring inquiries to appropriate individuals.


• Arranging pre‑employment physical and onboarding processes for new hires, including offer letters, E‑Verify, driver’s abstracts, and preparations of new hire PAFs.


• Maintaining applications for all open positions and dispersing appropriately to Department Managers. If necessary, send out rejection letters to applicants.


• Arranging annual physicals and Lyme testings for Parks, Public Works, and Sewer and Water Utility.


• Scheduling hearing and vision test for Crossing Guards prior to the start of school.


• Maintaining and revising title ordinance.


• Maintaining all personnel and medical files for all Township employees including the library and archiving personnel files accordingly.


• Providing support for the Confidential Administrative Assistant to the Mayor and Business Administrator, as needed.


• Assisting the Confidential Administrative Assistant with special events and programs for township employees.


• Assisting with job fairs, EB Day, and the Employee Benefits fair.


• Updating township telephone directory.


• Managing conference room schedules as needed.


• Printing ID cards for the employees & board and committee members.


• Performing other related duties as assigned for the purpose of ensuring the efficiency and effective functioning of the department.

Benefits

• Health insurance


• Dental insurance


• Vision insurance


• Life insurance


• Flexible spending account


• Employee assistance programs


• Retirement plans; 457b and pension


• Employee discounts


• Paid time off for vacation, sick leave, personal, and holidays

Requirements

• Must be highly motivated and able to prioritize work assignments.


• Must have strong organizational skills.


• Ability to work with minimal supervision, thrive in a fast‑paced environment, and maintain confidentiality.


• Ability to handle multiple tasks and communicate with the public in a positive and friendly manner.


• Knowledge and proficiency in Microsoft Word, Excel, and Outlook are required.


• Preferred background in municipal setting or comparable understanding of municipal government.


• Requires a high school diploma or equivalent experience. College preferred.


• Valid NJ driver’s license.


• The Township reserves the right to hire prior to the closing of the submission of applications.

IT IS THE POLICY OF THE TOWNSHIP OF EAST BRUNSWICK TO PROVIDE EQUAL OPPORTUNITY IN ITS EMPLOYMENT ON THE BASIS OF MERIT AND FITNESS AND WITHOUT DISCRIMINATION BECAUSE OF RACE, RELIGION, COLOR, SEX, POLITICAL AFFILIATION, NATIONAL ORIGIN, PHYSICAL OR MENTAL DISABILITY, MARITAL STATUS, AGE OR MILITARY SERVICE.

AS PER THE STATE OF NEW JERSEY, IF YOU BEGIN YOUR EMPLOYMENT ON SEPTEMBER 1, 2011 OR LATER, YOU MUST RESIDE IN NEW JERSEY. IF YOU DO NOT, YOU HAVE ONE YEAR AFTER THE DATE YOU ACCEPT EMPLOYMENT TO RELOCATE YOUR RESIDENCE TO NEW JERSEY. IF YOU DO NOT DO SO, YOU ARE SUBJECT TO REMOVAL FROM YOUR EMPLOYMENT.

1 Jean Walling Civic Center Drive | East Brunswick, NJ 08816