Human Resources - Payroll Admin & Benefits Coordinator

Consolidated Asset Management; Phoenix (AZ); Presencial; USD 55.000 - 63.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical

Dental

Vision

401(k)

Paid PTO

Descripción de la vacante

Consolidated Asset Management is seeking a Payroll Admin & Benefits Coordinator to support accurate, timely payroll and benefits processing across multiple entities and properties. This onsite role in Phoenix, AZ partners closely with the Payroll Administrator, operations, and accounting to keep compensation changes, benefits activity, and payroll records moving correctly and confidentially.

You will handle multi-entity payroll end-to-end, including 401(k) processing, I-9 retention,

Formación

• 1–3 years in payroll, benefits, or HR administration, multi-entity experience a plus.
• High school diploma required; higher degree preferred.
• Experience with payroll software (Dayforce preferred) and strong Excel skills.
• Excellent data entry, calculations, and reconciliations.
• Strong organizational and time-management abilities.

Responsabilidades

• Process multi-entity payroll and special payrolls across properties.
• Prepare chargebacks, track payments, and reconcile payroll expenses.
• Manage on/offboarding, including 401(k) processing and I-9 records.
• Handle benefits deductions and vendor billing.
• Audit new hires and maintain accurate employee files.

Conocimientos

Payroll administration

Benefits coordination

Multi-entity payroll

Attention to detail

Communication skills

Educación

High school diploma or equivalent

Associate or bachelor’s degree in business, HR, or related field (preferred)

Herramientas

Dayforce

Microsoft Office

Excel

Descripción del empleo

Consolidated Asset Management is seeking a Payroll Admin & Benefits Coordinator to support accurate, timely payroll and benefits processing across multiple entities and properties. This onsite role in Phoenix, AZ partners closely with the Payroll Administrator, operations, and accounting to keep compensation changes, benefits activity, and payroll records moving correctly and confidentially.

In this position, you will help ensure multi-entity payroll runs are supported end-to-end, from preparing chargebacks and reconciling payroll payments to maintaining required employment documentation. You will also support employee onboarding and offboarding workflows, including 401(k) processing and I-9 retention and destruction in line with federal guidelines.

Key Responsibilities

• Process multi-entity payroll and special payrolls, including affordable housing and other designated properties.
• Prepare payroll chargebacks and track payments received from properties.
• Handle compensation changes, secondary work assignments, and employee status change forms accurately and on time.
• Process 401(k) contributions and employer match; support benefits deductions and vendor billing (for example, Voya and BCBS).
• Audit new hire entries in the payroll system for accuracy, create employee files, and scan and file new hire documents.
• Prepare termination letters and move terminated employees to inactive status, including managing employee files and I-9s; handle I-9 retention and destruction per federal guidelines.
• Pull monthly bank statements, reconcile cleared payroll checks, report uncleared checks to the state as unclaimed property, review payroll burden calculations, and enter journal entries as needed.
• Scan, file, and process payroll-related vendor invoices.
• Scan and file payroll paperwork to keep records complete, organized, and confidential.
• Support recruiting follow-up and new hire communications, including drug screen and background check requests, offer letters, and new hire forms; help with maintenance team setup as needed.

Requirements

• 1 to 3 years of payroll, benefits, or HR administration experience; multi-entity payroll experience is a plus.
• High school diploma or equivalent required; associate or bachelor’s degree in business, accounting, HR, or a related field preferred.
• Experience with payroll software (Dayforce preferred) and proficiency in Microsoft Office, with strong Excel skills.
• Excellent attention to detail for data entry, calculations, and reconciliations.
• Strong organizational and time management skills to meet recurring payroll deadlines.
• Discretion and good judgment when handling sensitive employee and compensation information.
• Clear, professional written and verbal communication with employees, property teams, vendors, and accounting.
• Basic understanding of payroll laws, I-9 requirements, and benefits deductions; property management experience is a plus.

Technologies

• Dayforce
• Microsoft Office
• Excel

Compensation and Benefits

Salary: $55,000 to $63,000 per year.

• Medical
• Dental
• Vision
• 401(k)
• Paid PTO