Human Resources Operations Project Specialist I

Alliant Insurance Services; Irvine (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Alliant Insurance Services is seeking an experienced HR Operations Project Manager to independently plan, coordinate, and execute HR initiatives. You will manage workstreams from initiation to completion, partnering with HR leadership to drive improvements in HR service delivery and processes.

This role offers exposure to budgets, RFPs, change management, and cross-functional collaboration within a top-tier brokerage, supporting organizational objectives and growth.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• Two or more years supporting projects that affect strategy and business objectives.
• Two or more years' General HR experience.

Responsibilities

• Plan and execute HR Operations projects, establishing plans, timelines, milestones and deliverables.
• Manage day-to-day execution, prioritize activities, coordinate dependencies, and adjust plans.
• Collaborate with HR leads and stakeholders to evaluate requirements and deliver practical approaches.
• Assess milestones, risks and budget information; mitigate issues within authority and escalate when needed.
• Apply project management tools to monitor progress and communicate updates.
• Coordinate RFPs and change management activities for initiatives.
• Analyze HR metrics and stakeholder feedback to drive operational improvements.
• Conduct post-project reviews and recommend process improvements.
• Present options to leadership when decisions exceed delegated authority.

Skills

Project management

Microsoft Office

Excel

Attention to detail

Prioritization

Stakeholder management

Education

Associate's degree or equivalent

Tools

Microsoft Project (PM tools)

PM software

Job description

At Alliant Insurance Services, we thrive on creating employee benefits solutions built on the idea that health makes growth possible. As top tier professionals dedicated to solving our clients' health and welfare insurance challenges, Alliant team members deliver an unrivaled depth of service, and our unique approach enables us to help clients stay resilient and turn change into opportunity. This position is a chance to join a dynamic, expanding company with prospects for individual and career growth.

As one of the 5 largest insurance brokerage firms in the U.S., Alliant provides property and casualty, workers' compensation, employee benefits, surety, and financial products and services to clients nationwide. More information is available at www.alliant.com.

SUMMARY

Responsible for independently planning, coordinating, and executing assigned HR Operations projects, including recurring operational initiatives and projects supporting broader departmental objectives. Manages assigned projects from initiation through completion, exercising judgment in developing work plans, prioritizing competing demands, evaluating nonroutine risks, and recommending or implementing solutions within established parameters. Partners with HR leadership on larger, more complex initiatives, independently managing defined workstreams and deliverables while seeking guidance on strategic decisions or matters outside delegated authority. Analyzes project outcomes, operational data, and stakeholder feedback to recommend improvements to HR service delivery and project processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Independently plans and executes assigned recurring and smaller-scale HR Operations projects, establishing project plans, timelines, milestones, and deliverables within agreed-upon objectives.
• Manages day-to-day execution of assigned projects and workstreams, independently prioritizing activities, coordinating dependencies, and adjusting plans within established parameters to meet deliverables.
• Collaborates with project leads, HR colleagues, subject matter experts, and business partners to evaluate requirements, reconcile competing needs, and recommend practical approaches for assigned projects or workstreams.
• Assesses project milestones, dependencies, risks, issues, resources, and budget information; develops mitigation recommendations, resolves nonroutine issues within delegated authority, and escalates matters requiring leadership decisions.
• Selects and applies established project management tools and methods to organize workflows, monitor progress, and communicate actionable status updates to stakeholders.
• Coordinates HR-related Requests for Proposals (RFPs), evaluating stakeholder requirements, identifying information gaps, and recommending approaches to support timely, accurate responses aligned with organizational standards.
• Coordinates change management and communication activities for assigned initiatives, assessing stakeholder needs, recommending communication approaches, and following through on implementation actions.
• Analyzes project metrics, HR operational data, and stakeholder feedback to assess outcomes, identify nonroutine issues, and develop recommendations for operational improvements.
• Conducts post-project reviews for assigned projects, evaluates results against objectives, and recommends improvements to project processes and HR service delivery.
• Evaluates emerging project issues and risks, determines corrective actions within established authority, and presents options and recommendations to project leads or HR leadership when decisions exceed that authority.
• Facilitates cross-functional collaboration to evaluate operational workflows, recommend process and procedure improvements, and develop or update standard operating procedures (SOPs).
• Coordinates assigned budget-tracking activities, employee engagement initiatives, and HR vendor approval workflows; identifies exceptions and recommends follow‑up actions within established procedures.
• Evaluates opportunities to improve HR operational processes, develops practical recommendations, and implements approved changes within assigned areas of responsibility.
• Compiles and analyzes quarterly HR reports and supporting data for Board of Directors review, identifying trends, discrepancies, and items requiring leadership attention.

QUALIFICATIONS

EDUCATION/EXPERIENCE

• Associate's degree or equivalent combination of education and experience
• Two (2) or more years' experience supporting projects that affect strategy and business objectives.
• Two (2) or more years' General Human Resources experience.

SKILLS

• Working knowledge of project management methodologies, tools, and best practices, with ability to apply them to assigned projects and workstreams
• Proficient in the Microsoft Office suite, with intermediate-level Excel experience
• Excellent attention to detail and organizational skills
• Skill in giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate
• Ability to evaluate nonroutine project challenges, assess practical alternatives, and recommend solutions while managing multiple concurrent priorities
• Ability to independently prioritize competing project requirements and adjust execution plans within established parameters to meet deliverables
• Ability to communicate in written and verbal form to effectively exchange ideas and/or provide information
• Ability to manage defined operational projects or workstreams, facilitate stakeholder discussions, and drive agreed‑upon deliverables
• Ability to work and thrive in a fast‑paced, dynamic environment with frequent interruptions, distractions, and a fluctuating workload
• Ability to process and handle confidential information with discretion
• Ability to remain flexible, exemplify resourcefulness and resilience
• Ability to understand and express opposing points of view while maintaining positive working relationships
• Ability to interact diplomatically with diverse groups of individuals at all organizational levels
• Ability to exercise judgment in assessing project risks, resolving nonroutine operational issues, and recommending improvements within established guidelines and delegated authority

#LI-AQ1

#LI-REMOTE

We are proud to provide comprehensive, high quality employee programs to meet employees' needs now and in the future, including a very competitive financial package. We encourage you to explore what we have to offer.

Alliant Insurance Services, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on their qualifications and ability without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, sexual orientation, and gender identity), national origin, ancestry, physical or mental disability, medical condition, marital status, age, genetic information, or status as a protected veteran, in accordance with applicable federal, state, and local laws, including California law.

Applicants are protected under Federal law from discrimination. If you need an accommodation to complete the application process or would like to review these materials in an alternative format, please reach out to [e-mail]

For more information on Alliant Insurance Service's benefits, please visit www.alliant.com/about/careers/benefits