Human Resources & Office Coordinator

Hy-Vee Inc; Chariton (IA); On-site; USD 22,000 - 33,000; Full time

Job summary

Hy-Vee’s Human Resources department seeks a capable HR & Office Coordinator to welcome employees, applicants, and visitors while keeping HR administration running smoothly.

This role blends front desk responsibilities with administrative tasks like maintaining records, supporting HR communications and events, and sustaining day-to-day HR operations. If you enjoy variety and precision, this position is a strong fit.

Qualifications

• High school diploma or GED required.
• A minimum of 1 year of experience in an office or administrative environment (preferred).

Responsibilities

• Serve as the primary point of contact for employees, applicants, visitors, and vendors.
• Manage incoming calls, respond to inquiries, and direct individuals to the appropriate department or personnel.
• Maintain facility access records by checking employees, visitors, vendors, and other individuals in and out of the facility.
• Support daily HR operations by assisting with employee questions, requests, and general HR-related processes.
• Coordinate and maintain accurate employee records, files, forms, and other HR documentation.
• Assist with employee communications, HR initiatives, meetings, and events as needed.
• Collaborate with the HR team to ensure consistent communication and processes.
• Maintain confidentiality with all employee and company information and follow established HR policies and procedures.

Skills

Organizational skills

Time management

Communication skills

Customer service

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Workday

Job description

Additional Considerations (if any): Must be 18+ - At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description

Job Title: Human Resources & Office Coordinator Department: Human Resources FLSA: Hourly (non-exempt) Revision Date: 09/2026

About Hy-Vee

At Hy-Vee, we believe the shortest distance between two people is a smile. We're seeking professionals who bring proven skills, a desire to grow, and a commitment to work together in building a company that strives to make our customers' lives easier, healthier and happier.

The Role and Why It's Important

The Human Resources & Office Coordinator is the welcoming first point of contact for the HR department, supporting employees, applicants, and visitors while keeping day-to-day HR administration running smoothly. This role blends front desk responsibilities, such as managing calls and facility access, with administrative tasks like maintaining employee records and supporting HR communications and events. If you enjoy variety in your day, take pride in accuracy and follow-through, and want your work to make the HR team's processes run more smoothly for everyone they serve, this role is a great fit.

What You'll Do

• Serve as the primary point of contact for employees, applicants, visitors, and vendors, providing professional and timely assistance.
• Manage incoming calls, respond to inquiries, and direct individuals to the appropriate department or personnel.
• Manage facility access by checking employees, visitors, vendors, and other individuals in and out of the facility and maintaining accurate records.
• Support daily HR operations by assisting with employee questions, requests, and general HR-related processes.
• Coordinate and maintain accurate employee records, files, forms, and other HR documentation.
• Assist with employee communications, HR initiatives, meetings, and events as needed.
• Collaborate with the HR team to ensure consistent communication and processes.
• Maintain confidentiality with all employee and company information and follow established HR policies and procedures.

Your Skills

• Commitment to the Hy-Vee mission and a willingness to promote the company's values.
• Proficiency using computers, telephones, and other office equipment, including Microsoft Word and Excel.
• Familiarity with general human resources practices, procedures, and terminology.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and prioritize responsibilities.
• Strong interpersonal and communication skills, with the ability to communicate clearly and professionally with employees, applicants, visitors, vendors, and management.
• Strong attention to detail and accuracy in recordkeeping, data entry, and administrative tasks.
• Demonstrated ability to provide professional, courteous customer service and use sound judgment when directing inquiries.
• Ability to maintain confidentiality and exercise discretion when handling employee and company information.

Reporting Relationships

Accountable and Reports to: Assistant Manager of Human Resources Direct Reports: None

Education and Experience

High school diploma or GED required. A minimum of 1 year of experience in an office or administrative environment (preferred).

Physical Requirements

Ability to communicate effectively in writing and verbally. Ability to operate standard office technology, including computers and telephones. Ability to review and analyze documents and data on screen. Ability to occasionally transport materials weighing up to 10 pounds (such as files or office supplies).

Working Environment

This role works primarily in an office setting at Hy-Vee's Human Resources department, with frequent in-person contact with employees, applicants, visitors, and vendors. Primary tools include Workday, Microsoft Word and Excel, and standard office and telephone equipment.

Employment is contingent upon the successful completion of a pre employment drug screen.