Human Resources Manager

City of Santa Monica; Santa Monica (CA); On-site; USD 150,000 - 210,000; Full time

Job summary

City of Santa Monica is seeking an experienced Human Resources leader to plan, manage, and direct a division delivering a broad range of HR services across City departments.

The role requires strategic thinking, strong supervision skills, and hands-on involvement in recruitment, compensation, benefits, labor relations, and analytics. You’ll work under the Assistant Director of Human Resources and collaborate with the City’s leadership to advance equitable public service.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Five years of recent, paid, professional-level public-sector HR experience in any of the following areas: employee relations, personnel administration, labor relations, recruitment and selection, classification and compensation, benefits administration, or training and development.
• Two of the required years of experience must have included supervising professional staff.
• Possession of a valid Class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Responsibilities

• Plans, implements, and manages the staff and operations of a Human Resources division.
• Develops and implements goals and objectives for the division and administers policies, rules, and procedures.
• Supervises and mentors staff including hiring, performance evaluations, and training.
• Prepares staff reports for the Personnel Board, City Council, and other audiences.
• Oversees recruitment, classification and compensation, labor relations, benefits, and workers’ compensation programs.

Skills

Union contract negotiation

Supervision

Budget management

Data analysis

HRIS

Policy development

Research and reporting

Employee relations

Education

Bachelor’s degree

Tools

HRIS

Office software

Job description

DEFINITION

Plans, manages, and directs a division responsible for the administration of any combination of the following human resources functions: personnel recruitment and selection, classification and compensation, labor relations, employee relations, training and development, personnel administration, human resources information systems and analytics, employee benefits, and worker's compensation.

SUPERVISION

Works under the administrative direction of the Assistant Director of Human Resources who outlines work priorities, occasionally reviews work in progress and periodically reviews completed work. Exercises general supervision over assigned professional, paraprofessional, technical, and clerical support staff.

REPRESENTATIVE DUTIES (GENERAL)

Plans, implements, and manages the staff and operations of a Human Resources division that includes oversight of any combination of the following HR functions: recruitment and selection, classification and compensation, labor relations, employee relations, training and development, personnel administration, human resources information systems and analytics, employee benefits, worker's compensation and other associated programs.

Develops and implements goals and objectives for the division, and administers associated programs, policies, rules, regulations, and procedures across all City departments, consistent with State and federal requirements and sound professional principles and practices; monitors and evaluates the efficiency and effectiveness of service delivery; and identifies and implements associated improvements.

Supervises and mentors staff, including assigning, planning, coordinating, and reviewing work; evaluating work performance and completing performance evaluations; maintaining work standards; selecting and hiring personnel; recommending and implementing employee discipline; and providing training and assistance on tools and processes as needed.

Prepares and presents staff reports to the Personnel Board, City Council, and other audiences.

Develops, maintains, and administers rules, policies, procedures, and practices pertaining to human resources functions and activities; ensures that personnel policies and procedures are in compliance with State and federal laws.

Obtains, monitors, and supervises professional services and consultant work to ensure that project objectives, budgets and schedules are consistent and conform to City plans and policies.

Gathers a variety of statistical data and performs research and analysis of complex administrative, technical, or operational issues. Prepares feasibility studies and makes recommendations on the impact to the Department's operation. Interprets program and workforce analytics data, and prepares and presents associated recommendations.

Prepares and administers an HR division budget; monitors and approves expenditures.

May act on behalf of the Director of Human Resources or Assistant Director of Human Resources as assigned.

Performs other duties as assigned.

REPRESENTATIVE DUTIES (FUNCTION SPECIFIC)

Manages the recruitment and selection of City staff in accordance with local, State, and federal requirements, including conducting and/or coordinating recruitment and examination activities for highly complex or executive-level classifications.

Assists the Chief Negotiator in the negotiation of wages, hours, and other terms and conditions of employment with recognized bargaining units.

Develops and recommends strategy for the negotiations of Memoranda of Understandings (MOU) with recognized bargaining units; formulates and implements effective b, storargaining strategies and techniques; develops and finalizes MOU language; and ensures that the provisions of the negotiated MOU are implemented by operating departments.

Manages the City's classification and compensation plan, including supervising and/or conducting studies and implementing recommendations; supervises data collection and analysis; assists in the development and presentation of salary recommendations which are consistent with City compensation policies.

Directs a variety of functions related to the administration and processing of employee assignments, including activities associated with manual and automated human resources record-keeping; performing workforce analytics, administering the maintenance of all paper-based and electronic personnel records; and planning, designing, implementing, and continuously assessing the personnel record management, storage, and retrieval systems.

Oversees disciplinary matters within the City; provides training and advises management and supervisory personnel regarding the disciplinary process, performance management, and associated collective bargaining agreement content; and recommends solutions to personnel related issues.

Oversees the development and administration of staff development and training programs, including administering organizational needs assessments and evaluating program effectiveness.

Plans, implements, and monitors information and reporting systems to ensure timely and effective completion of programs and projects and compliance with local, State, and federal statues and guidelines, contracts, and other plans.

Oversees the investigation of discrimination and harassment complaints, and may conduct such investigations based on Human Resources Department staffing and/or the nature and/or complexity of the complaint. Reviews and evaluates the results of discrimination and harassment investigations conducted by Human Resources staff or an outside investigator, and develops and makes recommendations for resolution of complaints and allegations. Serves as liaison with the City Attorney's Office regarding the investigations and discipline.

Oversees the preparation and administration of the department's annual budget; performs and prepares a variety of complex financial, budgetary, and fiscal analyses and reports; coordinates the preparation of division budgets and prepares final department budget for department head approval; serves as liaison with the Finance Department regarding the Department's budget.

Plans, coordinates, and directs the activities of the City's employee benefits programs, including coordinating with carriers and brokers, reviewing and recommending policy changes, and negotiating rates.

Oversees the City's workers' compensation program, including claims management, return-to-work and modified duty programs, compliance, and third-party administrator and vendor relationships; monitors claims activity, expenditures, trends, reserves, and program performance; and oversees claims strategy for complex claims.

Oversees the administration of employee leave programs and the interactive process for reasonable accommodations, ensuring compliance with applicable State and federal laws, regulations, policies, and collective bargaining agreements; provides guidance to management and departments regarding leave, accommodation, and return-to-work matters.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Principles, practices, trends, and methods of human resources administration, including those related to personnel selection, labor and employee relations, benefits administration, personnel administration, HRIS administration, worker's compensation and staff development.

Principles and practices of supervision, training, and performance evaluation.

Laws, rules, regulations, court decisions, and legal interpretations concerning human resources, personnel administration, and worker's compensation.

Principles of report writing.

Principles of effective customer service.

Principles and techniques of collective bargaining.

Investigative techniques and report writing.

Principles of financial management, including budget administration and preparation.

Office productivity software such as word processing, spreadsheet, and database programs.

Integrated human resources information record-keeping systems.

Principles and methods for conducting research, quantitative analysis, and qualitative analysis.

Principles and practices pertaining to equity, inclusion, and diversity programs and initiatives.

Ability to:

Negotiate union contracts in a public sector environment.

Implement projects and programs.

Research, analyze, solve, and prepare recommendations related to a variety of policies, practices, and other issues.

Keep abreast of current developments within human resources.

Analyze complex administrative problems, evaluate alternatives, and prepare and adopt effective courses of action.

Interpret and apply applicable workers' compensation laws, regulations, policies, and procedures.

Represent the department in meetings, including making presentations in public forums.

Act as a resource for City departments on regarding human resources and personnel matters.

Facilitate dispute resolution.

Exercise independent judgment and initiative.

Establish and maintain effective and cooperative working relationships with a wide variety of individuals.

Plan, organize, and supervise the work of others.

Express difficult situations and concepts effectively in oral and written presentations.

Interpret and apply applicable rules, laws, and procedures relevant to human resources operations.

Gather, evaluate, and summarize data used to inform decisions.

Ensure compliance with City, county, State, and federal regulations and guidelines.

Oversee and participate in the preparation and maintenance of a variety of manual and automated personnel records and files.

Investigate complaints and make appropriate recommendations.

Develop and maintain effective working relationships with all levels of City staff and representatives of public agencies and private organizations.

Independently plan and organize work to meet schedules and timelines.

Work with persons from diverse social, cultural, and economic backgrounds as well as a variety of work styles, personalities and approaches.

Acknowledge, value and support diversity of thought, opinion and approach with customers and colleagues regardless of background, culture and organizational level.

Execute work that adheres to the City’s stated principles of Diversity, Equity and Inclusion including, but not limited to, your “duty to act” to ensure fair and equitable treatment of all persons and historically underrepresented groups.

Skill in:

Fostering an inclusive and supportive environment in which everyone in the City has an opportunity to thrive.

Incorporating an equity perspective to day-to-day work in all responsibilities, decisions and actions of providing public service.

REQUIREMENTS

Minimum Qualifications:

Graduation from an accredited college or university with a bachelor’s degree.

Five years of recent, paid, professional-level public-sector, human resources experience in any of the following areas: employee relations, personnel administration, labor relations, recruitment and selection, classification and compensation, benefits administration, or training and development. Two of the required years of experience must have included supervising professional staff.

Licenses and Certificates:

Possession of a valid Class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Established: 12/08/16

WORKING CONDITIONS

Work is primarily performed indoors in an office environment. Office work requires sitting for prolonged periods of time and using a computer keyboard and screen. May be required to work evenings and/or weekends.

NOTE

If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our employees are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces and diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for person with disabilities. Call [phone], TDD [phone] (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.