Human Resources Manager

ADDA Talent Solutions; Lubbock (TX); On-site; USD 75,000 - 100,000; Full time

Job summary

ADDA Talent Solutions is seeking an HR Manager to oversee daily HR operations, align practices with safety, quality, and productivity goals, and partner with site leadership on staffing, payroll, benefits, and employee development. This role emphasizes compliance with regulatory requirements and a high-performance culture.

The ideal candidate will hold a Bachelor’s in HR or related field, have HRIS (ADP) and MS Office proficiency, and demonstrate strong leadership and communication skills within

Qualifications

• Bachelor’s degree in human resources, business, or a related field is required or strongly preferred.
• PHR/SPHR or Master’s in HR is preferred.
• Proficiency with HRIS (ADP) and MS Office, especially Excel, is required.

Responsibilities

• Serve as a business partner with site management to manage HR functions while ensuring regulatory compliance.
• Provide direction to supervisors on HR policies, laws, and employment situations.
• Administer Staffing, Training, Employee Relations, Safety, Compliance, Benefits, Retention, and Compensation programs.

Skills

Leadership

Communication

Team collaboration

Problem solving

Employee relations

Education

Bachelor's degree in HR, business or related field

PHR/SPHR or Master’s in HR preferred

Tools

ADP HRIS

MS Excel

Job description

Under direction from the General Manager, manages the day-to-day operations of the Human Resource office. The Human Resources (HR) Manager manages the administration of human resource policies, procedures, and programs. The HR Manager leads and coordinates Human Resource practices and objectives that will provide an employee-oriented, high performance culture that emphasizes safety, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce, including: recruiting and staff logistics; performance management; - organization development; - talent and succession planning processes; - employment and compliance to regulatory concerns and reporting; - employee orientation, development, and training; - onboarding; - employee relations; - employee communications; - benefit inquiries and management; - employee services and counseling, and the entirety of the payroll process.

ESSENTIAL DUTIES AND KEY RESPONSIBILITIES:

• Serves as a business partner with the on-site management team to effectively manage the Human Resource function while maintaining compliance with industry regulatory agencies and company programs
• Provide direction and guidance to all supervisors and managers in relation to HR policies and procedures, State and Federal laws, and in employment situations
• Administers Staffing, Training, Employee Relations, Safety, Compliance, Benefits, Employee Retention, and Compensation programs, implementing company-wide, strategic Human Resource initiatives
• Process the Company bi-weekly payroll, from start to finish, including all timekeeping duties, coding corrections, and off-cycle payrolls; process a weekly temporary employee payroll
• Implement, disseminate, and monitor company policies, programs and procedures
• Oversee the recording and maintenance of employee information, such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, disciplinary actions, NEO and terminations/separations of employment; enter all necessary data into the HRIS timely
• Monitor compliance with federal, state, and local employment laws related to unemployment compensation, and any other employment-related requirements
• Responsible for the company training matrix and all related documents, ensuring that the matrix is updated and shared portions are visible and accessible
• Conduct and resolve investigations regarding employee complaints and concerns
• Participate in management staff meetings and assist with and influence personnel-related decisions
• Conduct recruitment efforts for all hourly, nonexempt and exempt personnel to fill vacant positions, to include scheduling interviews and administering tests and participating in the interview and selection process while adhering to all hiring practice policies
• Work closely with partnered staffing agencies, ensuring that headcount needs are being met timely, 90-day temp-to-hire programs are completed, recommendation for hire documents are produced, and all temporary employees are trained per protocol
• Personally conduct onboarding programs to orient new employees to foster positive attitude toward company goals
• Create and maintain site employee handbook and job descriptions, required COBRA documentation, FMLA (and leave paperwork), OSHA recordkeeping and other HR records as required by law or company practice
• Maintain records of voluntary benefits plan participation; monthly benefit reconciliations; personnel transactions such as hires, promotions, transfers, performance reviews, and terminations; and employee statistics for government reporting
• Reconcile invoicing and billing for staffing companies, and other sites, to be submitted monthly to the accounting department for payment
• Enroll employees in Company 401K and benefit portal sites, ensuring that employees are educated in the plans, assisting with and confirming enrollment as needed. Enter all enrollments into the carrier sites
• Act in the capacity of the company Safety Manager; lead, maintain, and work with the Company safety committee; establish and monitor effective health and safety programs and administer worker’s compensation program including accident investigations, root cause analysis, and the preparation and submission of claims
• Coordinate training for the organization, including all required safety, benefit and HR compliance topics; hold monthly company- wide safety training in conjunction with town hall meetings
• Represent organization at personnel-related hearings and investigations and coordinate legal issues with company attorneys
• Respond to inquiries regarding policies, procedures and programs; Administer performance review program to ensure compliance within organization
• Responsible for obtaining the Company employee benefit plans, open enrollment and the communication of all benefits programs to the employee team such as life, health, dental and voluntary insurance plans; 401(k) plan; and employee assistance program
• Fill the role of Fiduciary and Plan Administrator for the company 401K plan; handling all submissions, compliance, audits, and related tasks timely, including the annual 5500
• Administer attendance policies; including vacation, sick leave, and leaves of absence (including FMLA and disability leave)
• Responsible for participating in local wage surveys within labor market to determine competitive rates and preparing and maintaining Company wage bands
• Conduct exit interviews and prepare employee separation notices and related documentation
• Assist and/or facilitate with outside suppliers to provide employee services, such as uniforms, or other services pertaining to employee relations
• Maintain headcount and safety data and other required HR metrics for timely reporting
• Perform daily, weekly, and monthly labor and HR reporting; disseminate to the appropriate personnel
• Maintain availability of the department to all employees including accessibility for all three shifts via phone and open door policy
• Coordinate all employee cultural programs, including holiday games, lunches, on site reward initiatives, and dinners
• Other duties may be assigned as necessary

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements that follow are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Once initially qualified, the employee’s continuing competency is appraised during the introductory period. Long-term competency is evaluated by the supervisor, using work quality and continuous training as deemed necessary.

LANGUAGE SKILLS:

Ability to read and write fluently in English. Ability to read, analyze, and interpret common trade and technical publications, financial reports, and business documents. Ability to write reports and general business correspondence, and respond to common inquiries or concerns from customers, regulatory agencies, or members of the business community. Ability to assemble written and oral presentations, and effectively communicate subject matter to large and small groups of customers and/or associates representing all levels of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide numbers in all units of measure, using whole numbers, fractions, and decimals; recognize amounts and compute rate, ratio, and percent; and apply such concepts to practical situations. Ability to work with mathematical concepts such as exchange rates and statistics.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and documents, and deal with several abstract and concrete variables. Ability to read and interpret production and sales reports/graphs, and utilize them in practical applications. Ability to apply Level 3 tools to daily work.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to communicate with others; is occasionally required to stand, walk, sit, handle or feel, and/or reach. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Use of vision correction is acceptable, if necessary; however, any vision correction apparatus must meet all safety guidelines for the area of activity.

WORK ENVIRONMENT

While performing the duties of this job, the employee is constantly exposed to a typical office environment. The noise level in this work environment is usually quiet. The employee may occasionally be exposed to a manufacturing (non-temperature-controlled) environment; the noise level in this environment is usually loud.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree or (BA/BS) in human resources, business or a related field
• PHR or SPHR or Master’s in HR preferred
• Proficient with HRIS, specifically ADP, and MS Office programs with intermediate MS Excel skills
• Ethical conduct
• Strong leadership development, mentoring, and staff level coaching skills
• Ability to lead and collaborate within a team as well as influence multifunctional and multicultural teams
• Must be team oriented and have excellent collaboration skills
• Strong communicator with the ability to influence and persuade across all levels of the organization, exercising professionalism, tact and diplomacy to accomplish objectives to develop and enhance relationships
• Strong business acumen, communication and presentation skills
• Ability to work under pressure in a fast-paced, time-sensitive enviornment with shifting priorities and multiple deadlines
• Ability to appropriately handle confidential material
• Ability to think independently, make informed decisions, and problem solve.