Human Resources Licensing Analyst

Tohono O'odham Nation Healthcare; Sells (AZ); On-site; USD 68,000 - 84,000; Full time

Job summary

Tohono O’odham Nation Healthcare is seeking a Background Checks Coordinator to oversee fingerprinting, employee assessments and background investigations for sensitive positions. The role involves policy development, training delivery, and maintaining compliant processes across TONHC facilities.

The candidate must have an Associate’s degree in a related field and at least four years of HR or background-check experience, with strong emphasis on confidentiality and regulatory compliance.

Qualifications

• Associate's Degree and four years of work experience in human resources management or background and investigation processing.

Responsibilities

• Coordinates and supervises background checks, employee assessments and fingerprinting activities for employees, applicants, volunteers and interns.
• Develops and implements background check policies and procedures ensuring compliance with laws and funding requirements.
• Develops training materials and provides staff training on background checks, assessments and fingerprinting processes.
• Interprets and explains background check policies and procedures.
• Maintains an automated tracking system for background checks and employee assessments.
• Ensures confidentiality and compliance with applicable laws, policies and procedures.

Skills

HR management

Criminal Justice

Background checks

Finger printing

Training & development

Data analysis

Supervision

Confidential information handling

Communication

Education

Associate's Degree in Human Resources Management, Criminal Justice or related field

Job description

PLEASE NOTE - This position may require temporarily relocation to other TONHC Facilities: Sells Hospital, Santa Rosa Health Center, San Simon Health Center, and San Xavier Health Center.

Position Summary:

Under general supervision, performs work of moderate difficulty in coordinating and conducting finger printing, background checks and employee assessments for employees and applicants being considered for appointment to a position designated as a sensitive position.

The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a supervisor.

Essential Duties and Responsibilities:

• Coordinates and supervises background checks, employee assessments and fingerprinting activities for all employees, applicants for employment, volunteers and interns and internal transfers, promotions and reclassification of employees being considered for appointment to a position designated as a sensitive position.
• Develops and implements background check policies and procedures; ensures compliance with all applicable laws, policies and procedures and funding source requirements.
• Develops training materials and provides training to staff and program supervisors on background checks, employee assessment and finger printing processes, policies and procedures.
• Interprets and explains background check and related human resources policies and procedures.
• Provides technical assistance regarding background check processes, policies and procedures.
• Develops and/or revises related documents and forms.
• Establishes assessment teams and monitors schedule.
• Ensures compliance with all applicable laws, policies and procedures.
• Works closely with federal, state and offices to establish agreements/understandings for finger printing equipment, processing and conducting background checks.
• Develops required legislation authorizing the processing of finger printing cards and conducting background checks.
• Monitors budget to ensure that appropriate funds are available for background checks and fingerprinting.
• Develops and maintains an automated tracking system for background checks and employee assessments.
• Ensures confidentiality and compliance with applicable laws, policies and procedures.
• Ensures that all required documents and authorizations for background check are submitted.
• Provides guidance to program supervisors regarding appropriate personnel actions and/or grievances in accordance with the personnel policies manual or collective bargaining agreements for individuals with unfavorable background checks.
• Prepares required reports and correspondence and attends meetings and training to develop and maintain professional competence.
• Performs other job related duties as assigned and contributes to a team effort.

Knowledge, Skills, and Abilities:

• Knowledge of the Tohono O'odham culture, customs, and traditions.
• Knowledge of applicable federal, state, tribal laws, regulations and requirements.
• Knowledge of the principles, practices and trends of human resource management.
• Knowledge of laws, policies and procedures pertaining to background processing, employee assessments and finger printing.
• Knowledge of principles and techniques of supervision and training.
• Knowledge of spreadsheets and data analysis.
• Skill in comprehending and analyzing organizational and procedural problems and in making sound recommendations and conclusions.
• Skill in working with computers and applicable software applications.
• Skill in developing and coordinating improvement to work processes, including work flow.
• Skill in setting priorities to meet established as well as changing deadlines.
• Skill in applying judgment in the release of confidential information.
• Skill in researching, compiling and preparing reports and related information.
• Skill in oral and written communications and presentations to a wide variety of audiences.
• Skill in establishing and maintaining effective working relationships.
• Skill in providing superior customer service to external and internal customers.
• Ability to multi-task and prioritize.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to establish and maintain positive and effective working relationships with other employees and the general public.
• Ability to maintain privileged confidential information.
• Ability to work independently and meet strict time lines.
• Ability to work extended hours and various work schedules.

Minimum Qualifications:

Associate's Degree in Human Resources Management, Criminal Justice or related field, and four years of work experience in human resource management or background and investigation processing field, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.

Licenses, Certifications, Special Requirements:

• Upon recommendation for hire, a criminal background and National FBI check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
• May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
• If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
• Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.