Human Resources Leave & Operations Specialist (MPL)

Stinson LLP; Minneapolis (MN); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision health plans

Employer-paid life insurance and AD&D

Generous paid time off for various situations

Job summary

Stinson LLP in Minneapolis seeks a Human Resources Leave & Operations Specialist to oversee employee leave programs, ensuring compliance with applicable laws. This role involves handling leave requests, maintaining documentation, and coordinating return-to-work processes.

The specialist will also administer HR operations, ensuring accurate employee data and supporting payroll and compliance needs. Candidates should be self-motivated with excellent communication skills and the ability to work in a fast-paced environment.

Salary range is $60,000 – $75,000, along with comprehensive benefits including health plans, life insurance, paid time off, and wellness programs.

Qualifications

• Strong verbal and written communication skills are essential.
• Self-motivated with excellent organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Process and track leave of absences, including FMLA.
• Coordinate return-to-work processes with employees and managers.
• Administer HR systems to ensure accurate employee data.

Skills

Verbal and written communication skills

Organizational skills

Customer service orientation

Problem-solving skills

Team player

Job description

Summary

The Human Resources Leave & Operations Specialist administers employee leave programs, including sick and safe time reporting, ensuring compliance with applicable federal, state, and local leave laws and firm policies. This role works directly with employees to collect, review, and advise on required documentation for leave requests and supports the ADA interactive process. The Specialist manages leave tracking, absence monitoring, and return-to-work coordination while maintaining a high level of confidentiality and independence.

Responsibilities

• Leave Administration (70%)
  • Process, coordinate, and track leave of absences (including FMLA and short/long-term disability).
  • Act as the first point of contact for all leave and ADA questions and processing, effectively communicating leave and return-to-work requirements.
  • Maintain all necessary leave and ADA documentation in accordance with federal/state regulations and firm policies.
  • Work with third‑party vendors and state leave programs to process leave and ADA communications.
  • Communicate status/updates to necessary individuals via email and/or phone.
  • Coordinate with employees and managers to manage return-to-work processes and transitions.
  • File third‑party leave documentation in confidential personnel or leave folders in a timely manner.
  • Enter leave time/pay into the tracker, HRIS, and coordinate with the payroll team regarding pay and benefits related to a leave of absence.
  • Support workers’ compensation administration, including intake of claims, coordination with carriers and internal partners, tracking claim status, and maintaining required documentation.
  • Oversee sick and safe time administration.
• HR Operations (25%)
  • Administer and maintain HR systems to ensure accurate employee data, reporting, and compliance.
  • Conduct new hire audits (including periodic audits of existing employees) to ensure accurate setup, documentation, and system entry; report findings to the HR Supervisor.
  • Support internal transfer processes, including coordination of documentation, system updates, and communication with stakeholders.
  • Maintain compliance with federal, state, and local labor law posting requirements.
  • Administer service award and retirement milestone processes, including tracking eligibility and coordinating notifications.
  • Complete and maintain payroll checklists to support accurate and timely payroll processing.
  • Process employee changes, including but not limited to promotions, FTE changes, name changes, and other compensation or status updates.
  • Monitor and reconcile PTO and sick/safe time balances, including negative balances and state-specific usage requirements.
  • Process and respond to verifications of employment in a timely and confidential manner.
  • Prepare, review, and reconcile HR reports related to leaves, timekeeping, and compliance.
  • Identify process gaps and recommend improvements to enhance efficiency, accuracy, and compliance.
  • Partner with HR leadership, Payroll, and other internal teams to resolve discrepancies and support operational needs.
• General and Administrative (5%)
  • Performs other duties as assigned.

Competencies

• Strong verbal and written communication skills.
• Self‑motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Administrative Details

Travel to other office locations on occasion.

Work Environment & Physical Demands

This job operates in a professional office environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The role may require additional hours to complete work. Employee must be able to talk and hear, sit and use hands, handle or feel, occasionally stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision requirements include close vision.

Benefits & Compensation

Salary range: $60,000 – $75,000 (variable by experience and qualifications). Benefits include:

• Medical, dental, and vision health plans
• Medical savings accounts
• Firm‑provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
• Employer‑paid life insurance and AD&D
• Short‑ and long‑term disability benefits
• Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military
• Excellent work‑life programs, including service bonuses, back‑up child, elder, and pet care, and an employee discount program

EEO Statement

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. Stinson LLP will not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.