Human Resources Intern (Fall)

Ware Malcomb; Irvine (CA); On-site; USD 23,000 - 29,000; Part time

Benefits offered by this job

Paid internship

Mentorship program

Onsite office in Irvine

Job summary

Ware Malcomb is seeking a Human Resources Intern to gain hands-on experience in a collaborative design firm environment at the Irvine office. You will support the HR and Payroll team, work under the HR Generalist, and contribute to real-world projects while receiving structured training and mentorship.

The role emphasizes data entry, onboarding support, records maintenance, and handling HR inquiries. This paid, onsite internship offers practical growth opportunities and exposure to company

Qualifications

• Proficiency in all Microsoft Office applications; familiarity with HRIS software is advantageous.
• Strong verbal and written communication skills are essential.
• Highly organized and detail-oriented.
• Ability to interface with all levels of team members is essential.
• Ability to prioritize multiple and competing tasks.
• Demonstrates confidentiality in all aspects of the HR Department.

Responsibilities

• Provides excellent customer service to the HR and Payroll team.
• Partners with HR Generalist on administrative functions and data entry in HR databases.
• Assists with creating and maintaining electronic personnel files.
• Responds to inquiries regarding HR policies, benefits, and other HR-related matters.
• Assists in onboarding activities for new team members.
• Assists with data entry and data scrubs.
• Supports company culture and company events.
• Performs ad hoc administrative tasks as required.

Skills

MS Office

Verbal & written comms

Organized & detail-oriented

People skills

Prioritization

Teamwork

Confidentiality

Tools

HRIS

Job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

As an intern at Ware Malcomb, you will gain hands-on experience working alongside industry professionals. You will develop practical skills in a collaborative environment supported by structured training and dedicated mentorship. As a valued team member, your curiosity, creativity, and technical knowledge will contribute to real-world projects and your professional growth.

The Human Resources Intern will be responsible for assisting with the day-to-day administrative functions of the Human Resources Department under the direction of the Human Resources Generalist.

This is a paid, fully onsite internship. Candidates must be able to work in person at the Irvine office.

Your Role

• Provides excellent customer service to the Human Resources and Payroll team
• Partners with Human Resources Generalist on administrative functions, such as data entry in various Human Resources-related databases
• Assists with creating and maintaining team members' electronic personnel files
• Responds to inquiries regarding HR policies, benefits, and other HR-related matters
• Assists in onboarding activities for new team members
• Assists with data entry and data scrubs
• Supports company culture and company events
• Performs ad hoc administrative tasks as required

Qualifications

• Proficiency in all Microsoft Office applications and familiarity with HRIS (Human Resources Information System) software is advantageous.
• Strong verbal and written communication skills are essential.
• Highly organized and detail-oriented are essential traits required of the individual.
• Ability to positively interface with all levels of team members is essential.
• Ability to prioritize multiple and competing tasks is essential.
• Evokes a teamwork mentality and is dependable.
• Demonstrates confidentiality in all aspects of the Human Resources Department is essential.

$17 - $21 an hour

The compensation range is $17-$21/hr, plus benefits. Read more about Life at Ware Malcomb. The final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty/complexity and work location. We may exceed the posted compensation range for candidates who surpass the posted requirements. At Ware Malcomb, certain roles are bonus eligible.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. For more information, visit waremalcomb.com.