Human Resources Intern

IDEX; Ocala (FL); On-site; USD 17,000 - 25,000; Part time

Job summary

Hale Products in Ocala, FL is seeking an HR Intern to provide administrative support to the HR team by assisting with employee records management, document digitization, event coordination, and general office administration. This on-site role offers hands-on experience in HR operations and engagement initiatives.

Flexible part-time schedule with a 6-month duration. Ideal candidates are currently enrolled in or recently graduated from an HR, business, or related degree program and have basic

Qualifications

• Currently enrolled in or recently graduated from a degree program in Human Resources, Business Administration, Management, Communications, or a related field.
• Previous administrative, office, customer service, volunteer, or internship experience preferred.
• Basic proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) required.

Responsibilities

• Scan, upload, and organize employee and HR-related documents.
• Maintain and update physical and electronic personnel files.
• Audit employee files for completeness and accuracy.
• Assist with document retention, archiving, and records management projects.
• Ensure confidential information is handled appropriately and securely.
• Help distribute communications, promotional materials, and event-related resources.
• Assist with planning, preparing, and facilitating employee engagement events and activities.
• Assist with preparing HR packets, forms, and correspondence.
• Support scheduling, filing, copying, and other routine administrative functions.
• Support the organization and upkeep of HR storage areas, supply closets, and departmental resources to maintain an efficient, orderly, and well-stocked work environment.

Skills

Organizational skills

Confidentiality

Attention to detail

Time management

Interpersonal skills

Prioritization

Education

HR / Business Admin degree program

Tools

Word

Excel

Outlook

PowerPoint

Job description

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact. With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

POSITION SUMMARY

The Human Resources Intern provides administrative and operational support to the HR team by assisting with employee records management, document digitization, event coordination, and general office administration. This position offers hands‑on experience in HR operations while supporting initiatives that improve recordkeeping, employee engagement, and departmental efficiency. This role is an on‑site position supporting Human Resources at Hale Products in Ocala, FL. Hale Products is a leading manufacturer of fire pumps, valves, and foam systems, delivering reliable water flow solutions trusted by fire and emergency response professionals worldwide. It operates as a business unit within IDEX Corporation’s Fire & Safety group, alongside other major rescue and fire‑protection brands.

WORK SCHEDULE

Flexible part‑time schedule based on departmental needs and intern availability.

DURATION

6 months from date of hire but may vary based on business needs.

DUTIES AND RESPONSIBILITIES

• Scan, upload, and organize employee and HR‑related documents.
• Maintain and update physical and electronic personnel files.
• Audit employee files for completeness and accuracy.
• Assist with document retention, archiving, and records management projects.
• Ensure confidential information is handled appropriately and securely.
• Help distribute communications, promotional materials, and event‑related resources.
• Assist with planning, preparing, and facilitating employee engagement events and activities.
• Assist with preparing HR packets, forms, and correspondence.
• Support scheduling, filing, copying, and other routine administrative functions.
• Support the organization and upkeep of HR storage areas, supply closets, and departmental resources to maintain an efficient, orderly, and well‑stocked work environment.
• Assists with special projects or other duties as assigned.

KNOWLEDGE, SKILLS AND REQUIRED ABILITIES

• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Basic proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.
• Strong interpersonal and communication skills.
• Ability to prioritize tasks and work independently or as part of a team.

EDUCATION AND EXPERIENCE

• Currently enrolled in or recently graduated from a degree program in Human Resources, Business Administration, Management, Communications, or a related field.
• Previous administrative, office, customer service, volunteer, or internship experience preferred.
• Basic proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to sit, stand and walk. The employee may occasionally be required to climb or balance and stoop, kneel, crouch, or crawl to complete tasks. The employee must be able to lift and/or move up to 25 pounds or over 25 pounds with assistance. May be exposed to various workplace hazards, including chemicals, machinery, and noise. Proper use of personal protective equipment (PPE) is required.

IDEX is an Equal Opportunity Employer

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world? IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws.

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at [e-mail] for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.

IDEX (NYSE: IEX) is a company that has undoubtedly touched your life in some way. In fact, IDEX businesses make thousands of products that are mission‑critical components in everyday activities. Chances are the car you’re driving has a BAND-IT clamp holding your side airbag safely in place. If you were ever in a car accident, a Hurst Jaws of Life rescue tool may have saved your life. If you or a family member is battling cancer, your doctor may have tested your DNA in a quest to find the best targeted medicine for you. It’s likely your DNA test was run on equipment that contains components made by our growing IDEX Health & Science team.