Human Resources Information Systems (HRIS) Specialist

Y-tec Keylex Toyotetsu Alabama, Inc. (YKTA); Madison (AL); On-site; USD 65,000 - 95,000; Full time

Job summary

YKTA is seeking an HRIS Specialist to manage HRIS and payroll operations in an industrial plant setting. You will ensure data integrity, accurate payroll processing, and compliance with wage and tax laws while optimizing system performance and reporting accuracy.

The role requires collaboration with vendors and internal stakeholders, strong analytical skills, and the ability to handle confidential information. Travel up to 10% may be required as part of audits and deployment activities.

Qualifications

• Bachelor’s degree in HR, IS, business, or related field.
• Minimum 3 years of HRIS, payroll, HR operations or related experience.
• Hands-on payroll processing and review of earnings, deductions, taxes, and timekeeping.
• Experience creating reports and analytics and maintaining dashboards.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain employee data and organizational structures within HRIS.
• Support implementation and testing of new modules and payroll changes.
• Troubleshoot HRIS and payroll issues with vendors and stakeholders.
• Process regular payroll cycles accurately and on time.
• Develop, maintain, and distribute HR/payroll reports and dashboards.
• Assist with month-end, quarter-end, and year-end payroll activities.
• Respond to payroll inquiries from team members.
• Track and manage FMLA and other leave requests.

Skills

Excellent communication

Analytical & problem-solving

Independent worker

Judgement & decision making

MS Office proficiency

Travel willingness

Education

Bachelor’s degree in HR/IS/Business or related field

Equivalent experience may count

Tools

Paycom

Job description

Summary/ Objective

The HRIS Specialist is responsible for the administration, maintenance, optimization, and support of YKTA’s Human Resource Information Systems. This position ensures accurate and timely payroll processing, payroll compliance, data integrity, system functionality, reporting accuracy, and process efficiency.

Summary/ Objective

The HRIS Specialist is responsible for the administration, maintenance, optimization, and support of YKTA’s Human Resource Information Systems. This position ensures accurate and timely payroll processing, payroll compliance, data integrity, system functionality, reporting accuracy, and process efficiency.

Essential Functions (but Are Not Limited To)

HRIS & Payroll Administration

• Maintain employee data & organizational structures within HRIS systems.
• Support implementation and testing of new modules, enhancements, system upgrades, & payroll system changes.
• Troubleshoot HRIS & payroll system issues and coordinate resolution with vendors & internal stakeholders.
• Serve as the primary processor for regular payroll cycles, ensuring payroll is completed accurately and on time.

Payroll Compliance, Auditing, & Reconciliation

• Ensure payroll practices comply with applicable federal, state, and local wage, hour, payroll tax, and reporting requirements.
• Monitor and process garnishments, child support orders, and other required payroll deductions.
• Support month-end, quarter-end, and year-end payroll activities, including W-2 preparation and reconciliation.

Data Analytics & Compliance

• Develop, maintain, and distribute recurring HR, payroll, attendance, and compliance reports.
• Support the development of HR dashboards and metrics.
• Validate HRIS and payroll reports and resolve discrepancies across payroll, benefits, timekeeping and related systems.
• Maintain accurate payroll records, required documentation, and supporting audit trails.

Additional Responsibilities

• Respond to Team Member payroll inquiries including questions regarding earnings, deductions, taxes, and payroll calculations.
• Identify and implement opportunities to improve process and strengthen standard work and system documentation.
• Perform other duties as assigned.
• Manage and track FMLA requests and compliance and other leave requests.

Qualifications

Required Qualifications, Education, and Experience

• Bachelor’s degree in Human Resources, Information Systems, Business Administration, or related field.
• Equivalent experience may be considered in lieu of a degree.
• Minimum 3 years of HRIS, Payroll, HR Operations or related experience.
• Hands-on experience processing payroll and reviewing earnings, deductions, taxes, timekeeping data, and employee status changes.
• Experience creating reports and analytics and supporting the ongoing maintenance of dashboards.
• Ability to manage confidential and sensitive information.
• Excellent communication skills, including written, verbal and public speaking.
• Strong analytical and problem-solving skill with a focus on continuous improvement.
• Ability to work independently and handle multiple priorities, issues, projects with successful delivery.
• Excellent judgement and decision making in complex situations.
• Able to create and modify documents in Microsoft Office (Excel, Word, PowerPoint, etc.).
• Ability to travel 10%, domestically and internationally.

Preferred Qualifications, Education, And Experience

• Experience with HRIS platforms similar to Paycom preferred.
• Experience with payroll compliance and audits preferred.

Environment

• Work is conducted in an industrial office/ plant setting.
• Frequent movement throughout an industrial plant environment being exposed to high noise levels and equipment normally used in stamping / welding/ Ecoat environments.

Physical Demands

• Able to lift up to 33lbs.
• Prolonged periods of sitting and computer use.
• Extended periods of standing on the plant floor.
• Able to traverse the plant facility.

EEO Statement

YKTA desires to create and maintain a work environment that is committed to providing equal opportunity for employment and success for all team members. It is the policy of YKTA to comply with all applicable federal, state and local nondiscrimination laws and regulations