Human Resources Generalist

Arcata Associates, Inc; Las Vegas (NV); On-site; USD 60,000 - 80,000; Full time

Job summary

Arcata Associates, Inc. is seeking a Human Resources professional based in Las Vegas, Nevada. This role involves managing recruitment processes, conducting employee orientations, and administering benefits. The ideal candidate will have extensive HR experience and a Bachelor's Degree in a relevant field.

The position demands strong organizational and communication skills, along with a proficiency in Microsoft Excel and HRIS systems. Candidates with a PHR or SHRM-CP certification are preferred.

Qualifications

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Minimum of four years of progressively responsible experience in Human Resources.
• Strong experience in recruitment and employee relations required.

Responsibilities

• Perform recruitment and selection for all positions, including candidate screening.
• Conduct new employee orientations and 30-day follow-ups.
• Administer employee benefits and handle related inquiries.

Skills

Customer service skills

Organizational skills

Time management

Creative thinking

Verbal communication

Written communication

Negotiation skills

Problem-solving

Education

Bachelor's Degree in Human Resources or related field

High School Diploma plus 8 years relevant experience

Tools

Microsoft Excel

HRIS systems

Microsoft Office Suite

Job description

With limited oversight from HR Management, performs Human Resources functions which include recruiting and selection, employee/labor relations, benefits administration, onboarding/orientation, and recordkeeping.

Essential Duties & Responsibilities

1. Participates in activities related to recruitment and selection for all open positions including: writing and placing employment advertisements, administering the job posting system, maintaining and updating applicant and job requisition information in the Applicant Tracking System, screening resumes, routing resumes to the hiring manager, scheduling interviews including arranging travel if applicable, meeting with potential employees, ordering background checks, extending employment offers to qualified applicants, typing offer letters and completing recruiting metrics on each open position. Maintains the Vacancy Report. Sends a weekly vacancy report to the VP of HR and the HR Director.
2. Prepares and processes Employee Notifications (ENs).
3. Conducts new employee orientations. Conducts 30-day new employee and 30-day supervisor call backs.
4. Maintains personnel folders.
5. Conducts employee out processing interviews.
6. Performs benefits administration duties as follows: Conducts a benefits plan briefing with new employees as part of their new employee orientation; adds and removes employees and dependents from benefit plans, distributes benefits documents to all plan participants, answers benefits questions, helps to resolve employee benefit claim issues with insurance carriers, assists employees with 401(k) plan enrollments and distributions, completes the employer portion of disability claim forms, tracks FMLA absences.
7. Develops and implements Equal Employment Opportunity and Affinity Action Programs to ensure compliance with current legal and contractual requirements. Prepares Assurance Action Plans for all sites and distributes the Plans to the managers and supervisors.
8. Tracks due dates for new employee orientation performance evaluations and annual performance evaluations. Advises managers of due dates for the evaluations, and records dates of completed evaluations on the Performance Evaluation Program tracking spreadsheet. Reviews employee performance evaluation forms to ensure they are unbiased and that they provide an effective tool to measure employee performance. Edits the forms when necessary.
9. Participates in resolving and conducting investigations related to employment issues, allegations of discrimination, harassment, sexual harassment, etc. Assists managers with documenting oral counseling, preparing written warning notices, and preparing termination of employment letters.
10. Administers the education assistance program. Sends notification letters to employees upon approval of their education assistance request. Reviews education assistance reimbursement request forms prior to giving the forms to Human Resources Management for signature. Ensures proper receipts are attached, grades are submitted and provides information on the amount of benefit already paid in the calendar year. Provides completed course data for entry into the Learning Management System. Files paperwork in the employee's personnel folder.
11. Posts policies, forms and other documents in PlanSource and Enwisen. Maintains the Enwisen employee database for the contracts supported.
12. Responds to verification of employment requests in accordance with Arcata policy.

Other Related Duties

• Performs other related duties as required.
• Serves as the Corporate Training Coordinator.
• Performs COBRA administrative duties.

Qualifications

Education: Bachelor's Degree in Human Resources, Business Administration, or a closely related field.

Experience: In lieu of the Bachelor's Degree, a High School Diploma plus at least 8 years of experience. With a Bachelor's Degree, a minimum of four years of progressively responsible experience in a Human Resources Generalist position. Strong experience in recruitment and employee relations required. Demonstrated proficiency in Microsoft Excel required.

Knowledge, Skills, and Abilities Required for this Position

• Excellent customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to motivate individuals and groups toward the successful accomplishment of goals and objectives.
• Ability to successfully use creative thinking, problem solving techniques and independent judgment in making recommendations and decisions.
• Ability to give presentations to both large and small groups.
• Ability to maintain confidentiality of sensitive Company and employee data.
• Ability to multitask, set priorities and meet deadlines.
• Proficiency with Microsoft Office Suite.
• Proficiency with or the ability to quickly learn the Company's HRIS and talent management systems.
• Excellent verbal and written communication skills as well as presentation abilities.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Ability to work flexible hours.
• Professional in Human Resources (PHR) or SHRM-CP certification is preferred.
• Must possess a valid driver's license.
• Must have a valid passport.
• Able to obtain and maintain a Government Secret Security Clearance.

Core Competencies

In-depth knowledge of: Federal and applicable state labor regulations; the Service Contract Act, proper recruiting and selection techniques; benefits administration.

Work Environment, Physical and Mental Demands

Typical office environment with no unusual hazards, prolonged sitting while using the computer and the telephone and attending meetings, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness. Ability to use a computer to input and retrieve information and data. Ability to travel remote locations as required by the Company.

Arcata Associates is an Equal Opportunity / Aff… All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact the Human Resources department at 702-642-9500 ext. 2.