Human Resources Generalist

City of Copperas Cove; Copperas Cove (TX); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

A municipal city organization in Copperas Cove seeks an HR Administrative Assistant to provide comprehensive support for personnel system analysis and administration. Responsibilities include managing benefits, recruitment, and employee records. The ideal candidate will have a high school diploma or GED, experience in HR functions, and proficiency in Microsoft Excel. This role is crucial for ensuring compliance with policies and maintaining effective operations within the HR department.

Qualifications

• Graduation from high school or GED equivalent required.
• Two years of applicable experience in benefit coordination or interviewing.
• Valid State Driver's License or ability to obtain one prior to employment.

Responsibilities

• Provide comprehensive administrative support for HR operations.
• Coordinate employee benefits activities.
• Manage recruitment functions and assist with FMLA administration.

Skills

Microsoft Excel proficiency

Effective communication

Customer service skills

Ability to maintain confidentiality

Education

High school diploma or GED

Associates degree in general business or related field

Tools

Word processing software

Database programs

Spreadsheet programs

Job description

PLEASE WHITELIST ALL EMAILS FROM [e-mail] AS STATUS UPDATES FOR POSITIONS ARE SENT DIRECTLY FROM THIS EMAIL.

Definition / General Purpose

Performs a variety of routine and complex administrative, technical, and professional work in analyzing and administrating various components of the personnel system of the City of Copperas Cove.

Supervision Received and Exercised

Receives direct supervision from the Risk Manager/HR Generalist.

Essential Duties and Responsibilities

• Provides comprehensive administrative support for Human Resources operations, including maintaining personnel policies, job descriptions, and employee records related to benefits, retirement, and all personnel transactions such as hires, promotions, transfers, evaluations, and terminations.
• Coordinates employee benefits activities including enrollments, changes, open enrollment, and responding to employee inquiries.
• Assists with FMLA administration by tracking requests, coordinating certifications, and entering data into the INCODE system.
• Manages recruitment functions by submitting job requisitions, posting positions, reviewing applications for qualifications and completeness, scheduling interviews, preparing interview materials, participating in interviews as assigned, attending job fairs, and facilitating new-hire in-processing and orientation.
• Prepares separation notices, conducts exit interviews, and completes out-processing documentation.
• Maintains tracking spreadsheets for positions, discipline, terminations, and unemployment matters; coordinates documentation, records, and responses for Texas Workforce Commission claims and hearings.
• Reviews criminal history and driving record background checks for employment eligibility and monitors required evaluations for all departments.
• Coordinates the City's volunteer program, maintains applicant records, prepares reports as needed.
• Researches and advises employees on personnel policies and benefits, and performs related duties as assigned.
• Regular and timely attendance, professionalism, accuracy, and a positive customer-service attitude are essential to this role.

Peripheral Duties

• This position will serve as a limited backup for the Risk Manager/Human Resources Generalist within the Human Resource's department. This will require cross training to learn duties that can be performed during those periods of absence.
• May serve as a member of various employee committees.
• Other Duties as assigned.

Desired Minimum Qualifications

• Graduation from high school or GED equivalent required; Associates degree in general business or related field is preferred.
• Two (2) years of applicable experience such as benefit coordination, interviewing, etc.; and Any equivalent combination of education and experience.

Special Requirements

• Valid State Driver's License, or ability to obtain one prior to employment.
• Notary Public Certification within six months.

Knowledge, Skills and Abilities

• Knowledge and basic proficiency in Microsoft Excel, including familiarity with creating and using PivotTables, VLOOKUP formulas, and basic charts and graphs.
• Knowledge and a basic understanding of employee classification, compensation and benefits, recruitment, selection, training, or labor relations.
• Knowledge of modern policies and practices of human resource administration.
• Skill in typing and word processing.
• Ability to carry out assigned projects to their completion.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with applicants, employees, officials, and the general public.
• Ability to maintain confidential and sensitive information.
• Ability to understand and follow instructions.

Selection Guidelines

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

Tools and Equipment Used

Requires frequent use of personal computer, including word processing, database and spreadsheet programs; calculator, telephone, copy machine and fax machine.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk.

The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

The employee must have the ability to work well with others and have a good/pleasant attitude.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

No one will perform the duties of a higher position without prior authorization from an individual authorized to approve.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.