Human Resources Coordinator - Tarrytown

ENT and Allergy Associates; Village of Tarrytown (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading medical practice in New York is seeking a Human Resources Coordinator to provide administrative support within the HR department. The role focuses on recruitment, onboarding, and various HR processes, ensuring a smooth experience for new hires and supporting internal HR functions.

Benefits

Medical/Dental/Vision insurance

Company paid long term disability

Flexible spending account

Company paid life insurance

Voluntary life insurance

401k

Pet insurance

Qualifications

• Strong time-management and multitasking abilities.
• Ability to work well independently and as part of a team.
• Demonstrate exceptional attention to detail.

Responsibilities

• Maintain and update candidate records in the Applicant Tracking System.
• Conduct new hire orientation and I9 verification.
• Process background checks and administer key fobs and ID badges.

Skills

Time Management

Multitasking

Customer-Oriented

Attention to Detail

Job description

ENT and Allergy Associates New York & New Jersey's premier ENT and Allergy medical practice, is seeking a self-motivated, people-friendly full time Human Resources Coordinator.

Summary

The Human Resources Coordinator is responsible for providing administrative support within the Human Resources department, focusing on recruitment, orientation, and various HR processes. The role involves managing candidate records, supporting internal and external recruiting efforts, processing employee information, assisting with new hire orientation and providing administrative support to other sub-departments within HR.

Essential responsibilities include but are not limited to the following:

Recruitment & Applicant Tracking

• Maintain and update candidate records in the Applicant Tracking System (ATS) and other HR platforms
• Keep requisitions up to date
• Post job descriptions internally and externally
• Assist the talent team in screening and sourcing candidates
• Assist in coordinating interviews with candidates and managers
• Attend career fairs to promote job opportunities

Employee Onboarding & Orientation

• Create orientation materials for new hires weekly
• Order breakfast and lunch for orientation
• Conduct new hire orientation
• I9 verification and E-Verify when required
• 30-day new hire check-ins

HR Process Management

• Administer key fobs, name tags, and ID badges
• Process background checks, drug screenings, and OIG checks
• Perform reference checks
• Process status changes for internal promotions and transfers
• Process referral bonuses
• Create IT tickets for new hires and status changes (transfers, promotions, etc.)
• Verify that candidates possess the necessary credentials and qualifications for applicable positions

General HR Support

• Provide administrative support for other sub-departments within HR as needed

Personal attributes

• Strong time-management and multitasking abilities
• Ability to work well independently as well as part of a team
• Quick learner with the ability to adapt to new tools, processes, and technologies
• A positive, customer-oriented approach to both internal and external stakeholders
• Demonstrate exceptional attention to detail to ensure accuracy and precision in all tasks and deliverables

Other Duties

Please note this job description is not designed to cover or contain a completely comprehensive listing of activities, duties, or responsibilities that are required for this position. Duties, responsibilities, and activities may change at any time, with or without notice.

We offer a competitive salary with a comprehensive benefits package including

Medical/Dental/Vision insurance, company paid long term disability, flexible spending account, company paid life insurance, voluntary life insurance, 401k, pet insurance.

About ENT and Allergy Associates, LLP (ENTA)

ENT and Allergy Associates, LLP is the largest and most comprehensive ear, nose, throat, allergy and audiology practice in the nation with over 50 offices and over 300 clinicians. Each ENT and Allergy Associates clinical location provides access to a full complement of services, including General Adult and Pediatric ENT, Voice and Swallowing, Facial Plastics and Reconstructive Surgery, Disorders of the Inner Ear and Dizziness, Asthma, Clinical Immunology, Diagnostic Audiology, Hearing Aid dispensing, Sleep and CT Services. ENTA has a clinical alliance with The Mount Sinai Hospital for the treatment of diseases of the head and neck and esophageal cancer and a partnership with the American Cancer Society to educate and treat patients with smoking disorders and cancer. The Practice has also expanded its clinical capabilities to include advanced Immunodeficiency trials.

About Quality Medical Management Services USA, LLC (QMMS USA)

Backed by over 25 years of experience, Quality Medical Management Services USA offers healthcare consultancy services in the area of medical staff operations, practice management, ancillary service revenue enhancement, compliance, records management, and business applications. QMMS USA provides a seasoned team to offer leading edge healthcare business management. QMMS USA implements best practices throughout to ensure success.

To learn more about Quality Medical Management Services USA, please visit: www.qmmsusa.com

To learn more about the benefits of ENT and Allergy Associates, or to conveniently find an ENT doctor or Allergy Doctor and then easily book an appointment at the nearest New York or New Jersey location, please visit: www.entandallergy.com or contact us at:

ENT and Allergy Associates, LLP 660 White Plains Road, Suite 400 Tarrytown, NY 10591 Tel: [phone] Fax: [phone]