Human Resources Coordinator (Benefits & HRIS)

Holthouse Carlin & Van Trigt LLP; Long Beach (CA); Hybrid; USD 52,000 - 60,000; Full time

Job summary

Holthouse Carlin & Van Trigt LLP is seeking a Human Resources Coordinator to enhance its HR service delivery. The role involves HRIS support, employee benefits administration, and leveraging HR skills to improve organizational processes. This position offers a dynamic hybrid work environment.

Benefits

Benefits administration

Hybrid work model

Qualifications

• One year of HR-related work experience or relevant education in human resources preferred.
• Intermediate Microsoft Office and Adobe Acrobat skills.
• Exposure to HRIS or similar system preferred.

Responsibilities

• Support maintenance of HRIS platform and related software.
• Assist with the administration of self-insured benefits.
• Draft Payroll Change Report package for twice monthly pay periods.

Skills

Discretion

Integrity

Communication

Organizational Skills

Attention to Detail

Initiative

Education

Relevant education in human resources

Tools

HRIS

Microsoft Office

Adobe Acrobat

Job description

Come for the Challenge. Stay for the Experience.

At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.

What We Do and Who We Serve

We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

We Live Our Core Values

Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.

Discover How Far You Can Go.

Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession.

Hybrid Work

HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time. We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible.

Apply today and find out why so many come for the challenge—and stay for the experience. We look forward to meeting you!

Your role as a Human Resources Coordinator will consist of, but not limited to, the following:

• HRIS/HR Software Systems
• Support maintenance of HRIS platform and related software
• Conduct first level troubleshooting of issues within HRIS

• Employee Benefits Administration
• Assist with the administration of self-insured benefits (including claims reconciliation and drafting funding requests)
• Help facilitate annual open enrollment process (including but not limited to, drafting enrollment and benefit education materials, updating internal postings, claims/transition of care)
• Facilitate COBRA enrollment process
• Process HSA funding
• Support administration of firm’s injury/workers’ compensation process
• Prepare and coordinate the release of annual benefit forms such as 1095c and 1094c
• Administer monthly and bi-annual processes related to part-time status and insurance/benefit programs eligibility
• Support implementation of new programs for employee wellness
• Reconcile benefit invoices and billing breakdown spreadsheets (insurance plans, retirement plans, etc.) for accuracy and anomalies related to recent benefits changes
• Maintain monthly report of PTO Benefit Accrual and produce standard reports
• Assist with annual retirement plan audit, plan testing, and profit-sharing contribution processes
• Assist with monthly and annual tracking of 401k enrollment eligibility
• Contribute to monthly, quarterly, and annual HR reports

• Personnel & General HR Responsibilities
• Research and resolve issues/inquiries of assigned HR Service Desk tickets
• Draft Payroll Change Report package, documenting changes to HRIS, employee status, etc. for twice monthly pay periods
• Support administration of leave of absence process
• Process Verifications of Employment for review and signature
• Maintain and update I-9 renewal tracking for compliance
• Attend relevant training and webinars
• Additional tasks assigned by Human Resources Department, as needed

The skills and qualities we are seeking for this role:

• One year of HR-related work experience or relevant education in human resources preferred
• Ability to exercise discretion and demonstrate integrity when working with confidential information
• Intermediate Microsoft Office and Adobe Acrobat skills
• Exposure to HRIS or similar system preferred
• Strong verbal and written communication skills
• Exceptional organizational skills, and attention to detail and accuracy
• Ability to prioritize and manage multiple projects, work quickly and efficiently under pressure
• Forward-thinking with the ability to take initiative and to stay a step ahead
• Professional demeanor and ability to interface effectively with all levels of the organization

You Matter - HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.

• Visit the Benefits sectionto learn more

This salary range is specific to the state(s) listed and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill set and education; experience and training; licensure and certifications; and other business and organizational needs. A reasonable estimate of the range for this position is $52,000 to $60,000 plus overtime pay.

Connect with us:

LinkedIn, Instagram, Facebook, HCVT Website

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The ordinance requires employers to state, in all job solicitations, postings and advertisements, that the employer will consider applicants in a manner consistent with the requirements of the Fair Chance Initiative.