Human Resources Coordinator

Post Ranch Inn; Posts (CA); On-site; USD 60,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid vacation

Paid Sick time

Bereavement leave

401(k) with employer matching

Employee discounts across the property

Job summary

Post Ranch Inn in Big Sur, CA is seeking a Human Resources Coordinator to provide administrative and operational support across HR functions, ensuring compliant and efficient operation. This role supports staff and management and serves as a key point of contact for daily HR processes.

Responsibilities include onboarding, payroll data entry into Paychex, file maintenance, I-9 and EEO-1 records, recruitment support, job descriptions, and HR reporting.

Qualifications

• Confidential handling of sensitive information with professionalism.
• Strong administrative and organizational skills with ability to manage multiple priorities.
• Ability to work independently and as part of a team.
• Advanced proficiency with Microsoft Office and Google Workspace.
• Fluent bilingual Spanish communication support for staff.

Responsibilities

• Coordinate and execute onboarding, including payroll data entry into Paychex.
• Create, maintain, and audit employee files in compliance with retention rules.
• Maintain I-9 and EEO-1 records per federal/state regulations.
• Process payroll changes in Paychex, including tax withholdings.
• Support recruitment activities including screening and interview coordination.
• Draft and update job descriptions as organizational needs evolve.
• Generate HR reports and assist with wage/compensation analysis.
• Maintain HR and office supply inventories.

Skills

Administrative skills

Confidentiality

Time management

Communication skills

Bilingual Spanish

Team collaboration

Independent worker

Google Workspace

Microsoft Office

Education

Bachelor's degree in Business Administration, Human Resources, or related field

1–2 years HR experience

Tools

Paychex

Job description

Human Resources Coordinator (Big Sur, CA)

JOB OBJECTIVE: The Human Resources Coordinator provides administrative and operational support across human resources functions to ensure the efficient, compliant, and consistent operation of the HR department. This role supports employees and management across the organization and serves as a key point of contact for day-to-day HR processes.

ESSENTIAL JOB FUNCTIONS:

• Coordinate and execute new hire onboarding, including completion of employment paperwork and accurate data entry into Paychex
• Create, maintain, and audit active and inactive employee files, including personnel, medical, and Workers’ Compensation records, in compliance with record retention requirements
• Maintain I-9 documentation and EEO-1 Self-Identification Form records in accordance with federal and state regulations
• Process employee data changes in Paychex, including address updates, tax withholdings, and employment status changes
• Respond to and assist with internal and external HR-related inquiries in a professional and timely manner
• Build and maintain effective working relationships and clear communication with employees and management across all departments
• Support the recruitment process, including candidate screening, reference checks, interview coordination, and participation in job fairs and recruiting events
• Draft, update, and maintain job descriptions as organizational needs evolve
• Track and maintain employee birthdays and work anniversaries in the shared Google calendar
• Complete employment verification requests accurately and within required timelines
• Prepare, complete, and submit required Employment Development Department (EDD) forms
• Attend weekly managers’ meetings as needed to support HR initiatives and follow-up actions
• Generate HR-related reports and metrics as assigned
• Assist with wage and compensation analysis by participating in compensation surveys and data collection
• Maintain inventory of HR and office supplies and place orders as needed
• Perform other related duties as assigned to support HR operations and organizational needs

ESSENTIAL WORK SKILLS:

• Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism and discretion
• Strong administrative and organizational skills with the ability to manage multiple priorities
• Ability to work independently as well as collaboratively within a team environment
• Advanced proficiency with Microsoft Office and Google Workspace applications
• Strong time management skills with the ability to prioritize and meet deadlines
• Effective problem-solving and decision-making skills within established levels of authority
• High attention to detail and accuracy
• Strong verbal and written communication skills
• Bilingual in Spanish to support effective communication with staff

EDUCATION & EXPERIENCE DESIRED:

• Bachelor’s degree in Business Administration, Human Resources, or a related field
• One to two (1–2) years of experience in a human resources or administrative environment
• Working knowledge of essential HR and payroll laws, regulations, and best practices

PHYSICAL REQUIREMENTS:

• Ability to use repetitive hand and body motions on a regular basis such as grasping, writing, typing, listening, hearing, and visual tasks
• Ability to lift 25 pounds or more on an occasional basis and to bend, stoop, stretch, climb, and squat as required to perform job duties
• Ability to move safely across uneven terrain, including trails, as required to access different areas of the property

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will primarily work in a well-lit indoor office setting, where the noise level is typically low. The position also requires regular movement throughout the property, on foot or by vehicle, to provide in-person support to various departments.

WHAT YOU’LL GAIN:

• Unmatched Work Environment - Ocean views, natural surroundings, and a setting that promotes balance and well-being.
• Career Growth - Hands-on leadership experience in a world-class luxury resort with opportunities for professional development.
• Collaborative Culture - A close-knit team built on respect, teamwork, and shared success.
• Meaningful Work - Create memorable guest experiences for visitors from around the world.
• Commute Support - Applicants who do not require housing may qualify for commute earnings support, where applicable.

COMPENSATION, BENEFITS & PERKS:

• Competitive pay: $29.00–$31.00/hour
• Medical, dental, and vision insurance for FT employees
• Paid vacation FT employees
• Paid Sick time
• Bereavement leave
• 401(k) with employer matching
• Cell phone reimbursement
• Employee discounts across the property
• Exclusive Guest Experience Stays to enjoy the property as our guests do
• Discounted rates at our sister property, Cavallo Point Lodge

At Post Ranch Inn, we believe in supporting our employees both professionally and personally. In addition to working in one of the most breathtaking locations in the world, team members enjoy a comprehensive benefits package designed to promote well-being, work-life balance, and long-term growth.

Post Ranch Inn is one of the most acclaimed luxury resorts in the world and is consistently listed as one of the world's best places to stay. Embracing the dramatic beauty of the California coastline with its cliffs, mountains, and panoramic ocean views, the 39 guest rooms and private homes blend rustic elegance with luxury and comfort, intertwined with a strong commitment to environmental and social responsibility.

Post Ranch Inn is a member of the prestigious Preferred Boutique Hotel group, and hotel amenities include the Sierra Mar restaurant. This Wine Spectator Grand-Award winning restaurant offers exquisite dining with a menu that changes daily, complimentary gourmet breakfast buffet and a spectacular setting with endless ocean views. Guests can relax by the pools and take in the splendid views; rejuvenate with an in-room massage, spa treatment or yoga class; or explore all that nature has to offer. Picturesque Monterey and Carmel are a short drive away.

Post Ranch Inn offers its employees a chance to experience Big Sur at its finest. We offer very competitive benefits which include affordable insurance plans, paid vacation and sick time, 401K Retirement Matching Contribution, discounts throughout the property and Guest Experience Stays.

This is a non-management position

This is a full time position