Human Resources Coordinator

First Place for Youth; Oakland (CA); On-site; USD 47,000 - 51,000; Full time

Job summary

First Place for Youth in Oakland, CA seeks a detail-oriented HR Coordinator to maintain core HR operations and support onboarding, benefits, leave, records, compliance, and offboarding.

You will be the first point of contact for HR questions, handle confidential information with discretion, and collaborate with management to ensure timely, accurate personnel processes.

Qualifications

• Bachelor's degree in human resources, business administration, or related field.
• At least 2 years of HR or HR administrative experience.
• Strong dedication to cultural competency.
• Familiarity with California employment and leave requirements.
• Experience using an HRIS (data entry, reporting).
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential personal, financial, and medical information with discretion.
• Strong organizational and time management skills; ability to manage competing priorities.
• Clear, professional written and verbal communication; service-minded approach.
• Collaborative work style; able to work independently.
• Nonprofit or human services experience is a plus; lived foster care experience is relevant.
• Availability for occasional evening and weekend work and some travel.

Responsibilities

• Onboarding: background checks, I-9/E-Verify, new hire paperwork and logistics.
• HR Operations: maintain personnel files, I-9 records, HRIS data entry and reports.
• Benefits and Workers' Compensation: assist with benefits enrollment and invoicing.
• Projects and Compliance: coordinate HR projects and audits; ensure regulatory compliance.
• General: other duties as assigned.

Education

Bachelor's degree in human resources, business administration, or related field

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Oakland, CA, US

Salary Range: $34.93 To $36.99 Hourly

First Place For Youth-Join Our Team Video!
Are you dedicated to empowering and supporting youth, regardless of their background? We're searching for passionate individuals to make a positive impact on the lives of foster youth. Become an integral part of their transformative journey and join the First Place for Youth team.

About First Place for Youth, we’re a leading non-profit organization dedicated to supporting foster youth in their transition to adulthood, with a focus on education, employment, and housing. We believe that all young people deserve the opportunity to thrive and lead successful, independent lives. Our comprehensive programs empower foster youth to overcome the unique challenges they face and build the skills, confidence, and connections they need to succeed.

Why Work at First Place for Youth:

• Meaningful Impact:Help to transform the lives of foster youth on the cusp of adulthood. Your role will support them in their journey to conquer challenges, achieve independence, and fulfill their aspirations.
• Innovative Approach:We thrive on innovation, pushing the boundaries of foster care support. Your voice here matters, and you’ll contribute to programs that redefine the futures of these young lives.
• Collaborative and Supportive Environment: Embrace a dynamic and supportive workplace, where every team member is valued. Together, we're a force dedicated to uplifting youth. Expect professional growth, fueled by teamwork and collaboration.
• Comprehensive Benefits: We value the well-being of our employees and offer a comprehensive benefits package. From health and wellness benefits to retirement plans, we ensure that our team members are taken care of so they can focus on their important work supporting foster youth.
• Culture of Diversity and Inclusion: We celebrate diversity in every form. At First Place for Youth, inclusivity reigns, creating a workplace where all voices are heard, respected, and empowered.

POSITION OVERVIEW:

The Human Resources Coordinator is a highly organized, detail-oriented member of the HR team who keeps core HR operations running smoothly so that First Place for Youth staff can focus on helping foster youth build the skills they need for a successful transition to adulthood. This role supports the full employee lifecycle —onboarding, benefits, leave, records, compliance, and offboarding — and serves as a first point of contact for employee HR questions. The coordinator is service-minded, discreet with confidential information, and able to manage multiple priorities accurately in a fast-paced environment. The HR Coordinator will have exceptional communications skills and possess the ability to engage others with diplomacy and confidentiality to build and maintain strong professional working relationships.

DUTIES + RESPONSIBILITIES:

Onboarding

• Conduct or obtain background checks and employment eligibility verifications (Form I-9/E-Verify), and ensure all pre-employment screening is completed in a timely manner.
• Administer new hire onboarding, including new hire paperwork, system setup coordination, and first-day logistics.
• Coordinate and deliver new hire orientation in collaboration with the HR manager.

HR Operations

• Provide day-to-day administrative support to the HR team.
• Maintain accurate, secure, and audit-ready personnel files (electronic and hard copy), I-9 records, and Community Care Licensing (CCL) staff documentation.
• Enter and maintain employee data in the HRIS; run standard reports and audit data for accuracy.
• Track and maintain required staff training documentation
• Respond to the HR inbox and HR ticketing system in a timely, professional manner.
• Process HR vendor invoices for payment.
• Effectively coordinate with Payroll on related matters
• Processes documentation and prepares reports relating to personnel activities (i.e., staffing, recruitment, training, compliance filings, etc.)
• Coordinate offboarding, including exit paperwork, system access removal requests.

Benefits and Workers Compensation

• Support employees with benefits enrollment and questions; assist with annual open enrollment.
• Support benefits system administration and monthly HR and benefits invoice payments.
• Support Workers' Compensation claims documentation and reporting.
• Process employment verifications, Public Service Loan Forgiveness forms

Projects, and Compliance

• Coordinate HR projects, including meetings, trainings, and employee surveys.
• Coordinate and prepare documentation for internal and external audits, including licensing and audit reviews.
• Reviews, tracks, and documents compliance with mandatory trainings
• Maintains compliance with federal, state, and local employment laws and regulations

General

• Other duties as assigned.

QUALIFICATIONS:

• Bachelor's degree in human resources, Business Administration, or related field required
• At least 2 years of Human Resources or HR administrative experience required.
• A strong dedication to cultural competency that creates conditions that remove barriers and increase a sense of belonging.
• Working knowledge of core HR functions and employment documentation; familiarity with California employment and leave requirements preferred.
• Experience using an HRIS (data entry, reporting, employee self-service support).
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort learning new technology.
• Personal and professional integrity, with demonstrated ability to handle confidential personal, financial, and medical information with discretion.
• Strong organizational and time management skills and attention to detail; able to manage competing priorities and meet deadlines.
• Clear, professional written and verbal communication, with a service-minded and diplomatic approach to supporting employees, managers, and candidates.
• Collaborative work style; able to take direction and work independently as needed.
• Nonprofit or human services experience is a plus. Lived experience with the foster care
• Availability for occasional evening and weekend work and some travel as needed.

*We do not offer relocation assistance Local candidates preferred

*Pay will be determined based on Education and Experience.

We are unable to sponsor work visas now or in the future.

First Place will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act, the San Francisco Fair Chance Ordinance, and applicable law. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. Find out more about the Fair Chance Act by visiting the California Civil Rights Department Fair Chance Act webpage or reviewing this guidance provide by the City of San Francisco. For additional information regarding your rights, please also review the Summary of Your Rights Under the FCRA.