Human Resources Coordinator

Peralta Community College District; Oakland (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Peralta Community College District is seeking a Human Resource Coordinator to focus on personnel transactions, onboarding support, and benefits coordination during peak periods. The role emphasizes recruitment, records maintenance, and compliance across employee groups.

The coordinator will liaise with Payroll, manage confidentiality, and support leave and workers’ compensation processes as needed within a public education setting.

Qualifications

• Associate degree in Business Administration, Public Administration, Human Resources, or related field.
• Two years of increasingly responsible clerical, administrative, or technical experience in human resources.
• Demonstrated cultural competency and understanding of diverse backgrounds.

Responsibilities

• Coordinate recruitment and selection processes and logistics.
• Process personnel transactions and coordinate with Payroll.
• Support onboarding, orientation, and benefits enrollment.
• Assist leave administration and workers’ compensation coordination.
• Maintain HR databases and respond to inquiries about processes and policies.

Skills

Effective communication

Organization

Confidentiality

Customer service

Multicultural sensitivity

Time management

Education

Associate degree in Business Administration

Associate degree in Public Administration

Associate degree in Human Resources

Tools

HRIS

Applicant Tracking Systems

Benefits Platforms

Job description

Class Purpose

Under direction, performs a variety of technical, administrative,and coordinative duties in support of an assigned area or areas of District HR program including recruitment and selection, personneltransactions, workers’ compensation, leave administration andbenefits administration.

The District is seeking a Human Resource Coordinator to focus on personnel transactions, assistance with orientation and onboarding, and support to benefits and recruitment during peakperiods.

Examples of Duties

Recruitment and Selection

• Coordinate recruitment and selection processes, including postingpositions, screening applications for minimum qualifications,scheduling interviews, and coordinating selection committeelogistics.
• Prepare and maintain recruitment materials, job postings, andapplicant communications.
• Assist in ensuring recruitment processes comply with applicable EEOand diversity requirements.
• Prepare offer letters and conduct and/or coordinate relevantbackground checks.
• Track recruitment activity and maintain accurate records related tohiring processes.
• Provide support to new hire onboarding and orientation processesfor employees across employee groups.

Personnel Transactions

• Process and maintain personnel transactions, including hires,rehires, changes in assignment, salary changes, leaves,separations, and status changes. Ensure accuracy and completenessof personnel records and documentation.
• Coordinate with Payroll to ensure personnel actions are processedcorrectly and timely.
• Maintain confidentiality and compliance in handling employeerecords.

Benefit Administration

• Provide administrative support for employee benefits programs,including health, dental, vision, life insurance, retirement, andvoluntary benefits.
• Assist employees with benefits enrollment, qualifying life events,and general benefits inquiries.
• Coordinate with third-party administrators and carriers to resolveenrollment and coverage issues.
• Coordinates the wellness program and provides recommendations foractivities and events.
• Assist with benefits audits, reconciliation, and reporting, asassigned.

Leave Administration

• Coordinate and administer employee leave programs, including butnot limited to FMLA/CFRA, Pregnancy Disability Leave, workers’compensation-related leaves, and District-paid leaves.
• Serve as a primary point of contact for employees, supervisors, andpayroll regarding leaf eligibility, documentation requirements,and timelines.
• Review medical certifications and supporting documentation forcompleteness and compliance; coordinate clarification orrecertification as needed and prepare required notices andcorrespondence to employees.
• Coordinate return-to-work processes, including fitness-for-dutydocumentation and interactive process referrals, asappropriate.
• Assist with leave-related reporting and process improvements.

Workers’ Compensation

• Coordinate and administer the District’s workers’ compensationprogram, including claim intake, documentation review, and ongoingclaim monitoring.
• Serve as a primary point of contact for employees, supervisors,insurance carriers, and third-party administrators regardingworkers’ compensation claims.
• Review injury reports and supporting documentation for completenessand timeliness; ensure required notices and forms are provided incompliance with California workers’ compensation regulations.
• Track and monitor claims, work status reports, medicalrestrictions, and return-to-work releases.
• Coordinate transitional or modified duty assignments incollaboration with supervisors, as appropriate.
• Communicate with payroll regarding wage replacement benefits,industrial leave usage, and coordination with other leaveprograms.
• Maintain accurate records and assist with workers’ compensationreporting, audits, and process improvements.
• Identify trends or recurring issues and elevate concerns orrecommendations to management.

General Human Resources

• Maintain HR databases and systems, ensuring data accuracy andintegrity.
• Assist with preparation of reports, correspondence, and HRdocumentation.
• Respond to inquiries from employees, applicants, and administratorsregarding HR processes, policies, and procedures.
• Perform related duties and responsibilities as assigned.

Minimum Qualifications

• Equivalent to an associate degree in Business Administration,Public Administration, Human Resources, or related field.
• Two (2) years of increasingly responsible clerical,administrative, or technical experience in the field of humanresources.
• Demonstrated cultural competency, sensitivity to andunderstanding of the diverse academic, socioeconomic, cultural,disability, and ethnic backgrounds of community college staff,faculty, and students.

Desirable Qualifications

• Experience in a California community college or publiceducation setting.
• Experience supporting recruitment processes.
• Familiarity with HRIS, applicant tracking systems, and benefitsplatforms.

Knowledge, Skills, and Abilities

Knowledge of:

• Human Resources principles, practices, and procedures.
• Recruitment and selection processes in a public-sectorenvironment.
• Onboarding and orientation best practices.
• Basic personnel and benefits administration processes.
• Workers’ Compensation and leave administration processes.
• Applicable federal and state employment laws andregulations.
• Recordkeeping and confidentiality requirements.
• Office procedures and computer applications, including HRIS andspreadsheets.

Ability and Skill to:

• Perform technical HR tasks with accuracy and attention todetail.
• Interpret and apply policies, procedures, and guidelines.
• Communicate effectively with diverse populations.
• Maintain confidentiality and exercise sound judgment .
• Organize work, meet deadlines, and manage multiplepriorities.
• Provide excellent customer service.
• Use HR systems and office technology effectively.
• Work collaboratively in a public-sector and shared-governanceenvironment.
• Establish and maintain positive and harmonious workingrelationships with those contacted in the course of work.