Human Resources Coordinator

Gulfshoresal; Norman, Northern (OK, KY); Hybrid; USD 30,000 - 42,000; Full time

Job summary

Gulfshoresal is seeking an HR/Office Assistant to handle general office duties and support recruiting efforts. You will greet the public, respond to inquiries, and process new hire paperwork and tests, while maintaining HR records and data entry.

The role requires a high school diploma and 3–5 years of office experience; HRIS/ATS familiarity is a plus. Expect routine filing, reports, and coordination of interviews and trainings.

Qualifications

• High school diploma or equivalent.
• Three to five years of experience in general office practices, procedures, and equipment or equivalent combination.
• Prior HRIS experience and/or familiarity with ATS preferred.

Responsibilities

• Greet the public and answer the telephone; screen and route calls.
• Provides the public with information regarding department services; responds to employee and public requests.
• Administers applicant tests and coordinates new hire paperwork for part-time hires.
• Schedules interviews, appointments, trainings, meetings and travel; maintains departmental calendar.
• Prepares reports and compiles data for HR records and statistics.
• Maintains confidential HR records and processes data entry and reporting.

Skills

Customer service orientation

Oral and written communication

Interpersonal communication

Organizing and prioritizing

Analytical skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Word

Excel

Outlook

Job description

Work Period:

8:00 a.m. to 5:00 p.m., Monday through Friday

Education and Experience:

High school diploma or equivalent. Three to five years of experience in general office practices, procedures, and equipment or any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities. Prior HRIS experience and/or familiarity with ATS preferred.

Knowledge:

Oral and written communication; office administrative and secretarial practices and procedures, such as business letter writing and the operation of standard office equipment. Extensive knowledge of personal computer, internet, and Microsoft Office software, including Word, Excel, and Outlook; recordkeeping, report preparation, filing methods, data mining, and records management techniques. Correct English usage, including spelling, grammar, punctuation, and vocabulary. Standard business arithmetic, including percentages and decimals.

Skills:

High level of customer service orientation and skills. Excellent oral, written and interpersonal communication skills to effectively interact with internal staff, citizens, and other departmental staff in order to give and extricate information in a courteous and friendly manner. Organizing and prioritizing tasks and maintenance of filing and recordkeeping systems, meeting critical deadlines, and following up assignments with a minimum of direction. Analytical skills necessary to perform moderately complex numerical calculations.

Essential Functions:

General office administrative duties as well as assisting with minimal recruiting duties. Greets the public; answers the telephone, screens and routes calls. Provides the public with employment and general information regarding department services; responds to employee and general public requests; represents the department in a courteous, tactful, and helpful manner. Administers applicant tests to determine technical suitability and new hire paperwork to part-time new hires. Schedules interviews, appointments, city trainings, meetings and/or reservations; maintains departmental calendar; coordinates meetings, conferences, and speaking engagements as well as travel arrangements when necessary. Prepares interview and new hire orientation packets; new and replacement City employee ID badges and new employee personnel files. Prepares progress, statistical, and narrative reports concerning office activities and projects using information from office files and/or other sources. Compiles and verifies complex and/or technical information into tracking spreadsheets; types and composes confidential letters, prepares reports, charts or tables from general specifications; researches and assembles a variety of data from office records for incorporating into various reports. Serves as staff support for various special projects, and/or events; researches and gathers special project information for supervisor in order to prepare periodic progress reports. Maintains and monitors manual and/or computerized recordkeeping and filing systems along with archival information; files for all HR positions; assembles, verifies, and enters a variety of data and generates various reports; prepares statistics and summary reports; prepares and submits information for further processing.Purges files to locate specific information. Photocopies, scans, and emails a variety of documents, correspondence, and forms; receives, date stamps, opens, sorts, and distributes incoming mail; orders and stocks departmental supplies. Stays informed and up-to-date on City employment policies and current Human Resources issues. Performs day-to-day activities that are required to keep the department functioning effectively; performs other related work as required.

Mental and Physical Abilities:

Ability to concentrate, pay close attention to detail, and multi-task with constant breaks in concentration associated with answering telephones or speaking in person to citizens and employees requiring assistance. Ability to maintain confidentiality; receive and follow both oral and written instructions. Ability to work independently and apply sound judgment when resolving recurring problems and customer complaints; maintain regular, predictable and punctual attendance. Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lb.) 5-10% of work time.

Working Conditions:

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Additional Information:

Final candidates will undergo spelling, typing, Microsoft Outlook, Excel, and Word assessment. Selected applicant must pass background investigation and drug screen.