Human Resources Coordinator

City of Gardena; Gardena (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Gardena is seeking a para-professional to support the Human Resources Office with clerical and technical duties. Under supervision, you will prepare personnel documents and serve as a liaison between departments.

Responsibilities include processing HR documents, assisting with recruitment, new hire orientations, and maintaining records. Knowledge of policies, MOUs, and confidentiality is essential. Requires accuracy, speed, and discretion.

Qualifications

• High school diploma or GED with at least 3 years of clerical or paraprofessional HR experience.
• Ability to interpret policies, MOUs, and handbooks.
• Strong organizational and confidentiality skills.

Responsibilities

• Process personnel documents and transactions accurately and timely.
• Coordinate and maintain HR program information (EEO, DOT drug/alcohol programs).
• Assist with new hire orientations and recruitment tasks.
• Track leaves, hours, and pay increases.
• Prepare memos and internal/external correspondence.
• Answer routine HR questions and liaise with HR Office.

Skills

Attention to detail

Data entry

Communication skills

Customer service

Records management

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Under general supervision, performs para-professional technical and clerical duties requiring accuracy, speed and confidentiality in support of the City's central Human Resource functions; prepares personnel documents in accordance with City policies and serves as a liaison between the department and the City's central Human Resources Office.

Representative Duties

• Ensures timely and accurate submittal of personnel documents to the Human Resources Office
• Completes personnel transactions and personal data forms in accordance with established formats and procedures
• Interprets and answers routine questions as it relates to the Personnel Rules and Regulations, Memorandum of Understandings (MOUs) and department employee handbooks
• Assists and provides forms to employees related to personnel transactions
• Prepares and submits personnel requisitions, employee relations/disciplinary, performance management and workers' compensation documentation
• Tracks Department employee leaves, part-time work hours and pay increases
• Coordinates and maintains program information such as Equal Employment Opportunity (EEO) and Department of Transportation (DOT) drug and alcohol programs
• Assists with employment related background checks
• Conducts new hire orientations and administers recruitment processes such as preparing exam plans, scheduling interviews and drug and alcohol employment verifications
• Assists with providing employees with various leave documentation and notices, track and maintains record of leaves and notifies the Human Resources Office timely of potential leaves
• May assist in preparing specialized reports and schedules required by the Human Resources Officer, including Personnel Action Forms (PAFs) and budget documents related to salaries
• Files and maintains a variety of personnel records and reports related to personnel transactions
• Prepares memos and letters for internal and external correspondence and performs other related duties as required
• May be required to work other than standard hours in order to meet deadlines

Organizational Responsibilities

This position reports to the designated manager or department head and is responsible for confidential and non-confidential personnel transactions. While general administrative supervision for this position is provided by the department, the incumbent will routinely seek technical advice and guidance from the City's Human Resources Office.

Education and Experience

High school diploma or G.E.D. and three (3) years of progressively responsible clerical, technical or paraprofessional experience in human resources, employment or a closely related field; or any combination of education and experience that provides the required level of knowledge, skills and abilities required.

Knowledge, Skills and Abilities

Knowledge of

• Laws, ordinances, rules, regulations, and procedures governing recruitment and selection, classification and compensation, employee relations, discipline and personnel activities of operating departments
• Basic personnel records and documentation
• Occupational titles and concepts, job duties performed and job-related standards for employment

Ability to

• Exercise diplomacy, tact and good judgment in dealing with confidential records related to employee personnel and payroll records
• Read, understand, apply, and explain regulations, standards, policies and procedures
• Communicate effectively orally and in writing
• Work effectively with candidates, employees, co-workers, other agencies, and the community
• Maintain accurate records
• Prepare reports and correspondence
• Recognize problems and devise effective course of action
• Collect and evaluate data and summarize findings
• Perform basic statistical computations
• Operate a variety of office equipment including typewriter copier, scanner, fax machine, calculator, etc. and must have demonstrated advanced skill in the use of Microsoft Office, specifically Outlook, Excel and Word

Physical Demands and Working Conditions

In the course of work, this position requires extensive use of a computer keyboard and calculator and requires sitting for prolonged periods of time; also standing, kneeling, bending, twisting, reaching and grasping, and may require lifting or moving standard-size office files and boxes.

License

Must have and maintain a valid Class C California Driver's License.

Please submit the required license, certificate, or registration with the State as evidence of professional or technical proficiency at the same time of filing the application. The Human Resources Officer will require necessary verification of qualifications as specified in the job bulletin.

Testing Process

• Minimum Qualification Screening - Pass/Fail
• Supplemental Questions - Pass/Fail
• Oral Interview - 100% of total score

*Testing process is subject to change

Candidates must pass all examinations to be placed on the eligible list.

Possession of minimum qualifications does not guarantee an invitation to the next step in the selection process. All candidate materials will be carefully evaluated and only those considered best qualified will be invited to the next step in the selection process.