Human Resources Coordinator

McDermott Will & Schulte; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

McDermott Will & Schulte in New York seeks a Human Resources Coordinator to support the Firm’s global HR processes and data management across offices worldwide. This role ensures timely HR tickets and accurate employee data handling in a shared services model.

You will own onboarding, data entry for hires and changes, assist with compliance trainings, HRIS troubleshooting in Workday, and support performance management and timesheet audits, while safeguarding confidential information.

Qualifications

• Bachelor’s degree or equivalent work experience.
• At least two years of related experience working with data management practices and employee-focused customer support.
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word).
• Familiarity with HR Information System (HRIS) software and tools.
• Strong written and verbal communication skills.
• Ability to organize tasks and priorities based on broad objectives and guidance.
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to handle and maintain confidential information.
• Ability to learn new concepts and skills quickly.

Responsibilities

• Complete data entry for new hires, changes/transfers, and terminations in Workday and coordinate related communications and logistics.
• Facilitate data validation efforts between the HRIS team and data stakeholders, investigate missing information and discrepancies, and propose data entry and auditing process enhancements.
• Provide front-line support to designated teams and end-users on HR data entry and related requests.
• Prepare and coordinate new hire onboarding including but not limited to conducting orientation presentations, drafting orientation materials, scheduling meetings, sending welcome emails, and verifying I-9 documentation.
• Own compliance-related administrative tasks and trainings.
• Support the HRIS team with Workday troubleshooting, including researching and escalating technical issues, facilitating business process approvals and testing recommended enhancements.
• Monitor the HR support queue and provide prompt and accurate responses to HR requests and questions.
• Support firmwide performance management processes.
• Assist with biweekly business professional timesheet audits.
• Maintain electronic personnel files and ensure that all HR onboarding, off-boarding, and talent documents are electronically filed in the worker records.
• Draft, maintain, and share HR reference documents and supporting materials.

Skills

Strong written and verbal comms

Data entry and data management

Organizational skills

Confidential information handling

Education

Bachelor’s degree or equivalent work experience

Two years related data management experience

Tools

Workday

HRIS software/tools

Job description

Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,700+ lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work.

At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office.

With Us, You’ll Find

• A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!
• Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.
• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

Job Description

Position Summary:

The Human Resources Coordinator supports the Firm’s global HR processes and data management, handling a variety of administrative and employee support tasks in a shared services model. This position supports employees and HR colleagues across all offices worldwide and ensures HR tickets/requests are completed accurately and on-time. The Human Resources Coordinator ensures best-in-class service when supporting assigned teams and when responding to requests and questions from attorneys and business professionals.

Essential Functions And Responsibilities

• Complete data entry for new hires, changes/transfers, and terminations in Workday and coordinate related communications and logistics
• Facilitate data validation efforts between the HRIS team and data stakeholders, investigate missing information and discrepancies, and propose data entry and auditing process enhancements
• Provide front-line support to designated teams and end-users on HR data entry and related requests
• Prepare and coordinate new hire onboarding including but not limited to conducting orientation presentations, drafting orientation materials, scheduling meetings, sending welcome emails, and verifying I-9 documentation
• Own compliance-related administrative tasks and trainings
• Support the HRIS team with Workday troubleshooting, including researching and escalating technical issues, facilitating business process approvals and testing recommended enhancements
• Monitor the HR support queue and provide prompt and accurate responses to HR requests and questions
• Support firmwide performance management processes
• Assist with biweekly business professional timesheet audits
• Maintain electronic personnel files and ensure that all HR onboarding, off-boarding, and talent documents are electronically filed in the worker records
• Draft, maintain, and share HR reference documents and supporting materials

Job Specifications

• Bachelor’s degree or equivalent work experience
• At least two (2) years of related experience working with data management practices and employee-focused customer support
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Familiarity with HR Information System (HRIS) software and tools
• Strong written and verbal communication skills
• Ability to organize tasks and priorities based on broad objectives and guidance
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to handle and maintain confidential information
• Ability to learn new concepts and skills quickly

Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.

Target Hiring Range $65,000 - $70,000

Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location. Base pay is only one part of the Total Rewards that MWS provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Physical Demands And Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
• Employee must occasionally lift up to twenty (20) pounds

Work Environment

Typical indoor office environment

Disclaimer

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.