Human Resources Coordinator

Realta Fusion Inc.; Madison (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Equity stock options

Health, dental, and vision insurance

Retirement savings plan

Flexible paid time off (PTO)

Work in Madison, WI

Job summary

Realta Fusion Inc. is seeking an HR Coordinator to support recruiting coordination, onboarding, and day‑to‑day HR activities in Madison, WI. You will coordinate interviews, candidate communications, new hire preparations, and HR administrative needs.

The role emphasizes a positive candidate experience, collaboration with the Sr. HR Generalist & Recruiter, and maintaining accurate HR records and processes.

Qualifications

• Associate degree in Human Resources, Office Administration, Business Administration, or related field preferred.
• Experience in HR, recruiting coordination, administration, or related role preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and follow through on tasks.

Responsibilities

• Coordinate interview scheduling and candidate/interviewer communications.
• Post and maintain job openings on LinkedIn and other boards.
• Source candidates based on requirements and direction from HR and hiring managers.
• Assist with resume screening and initial candidate phone screens.
• Prepare interview materials, panel schedules, and candidate scorecards.
• Follow up with interviewers to ensure timely feedback.
• Maintain candidate records and recruiting activity in ATS.
• Support positive candidate experience throughout recruiting process.
• Coordinate new hire logistics (workspace, badges, materials).
• Support onboarding activities and ensure new employees have necessary information for day one.
• Maintain staff directory, employee records, and HR documentation.
• Assist with HRIS updates, benefits enrollment reminders, and compliance tracking.
• Support company events and HR communications.

Skills

Organizational skills

Written and verbal communication

Multitasking

Professional and service-oriented

Microsoft Office proficiency

Education

Associate degree (HR/Office Admin/Business Admin)

Tools

Microsoft Office

Job description

Join our growing team and help create an exceptional experience for candidates and employees from day one!

Realta Fusion is a rapidly growing start-up developing compact magnetic mirror fusion energy systems to address the biggest challenge of our time – tackling global climate change while ensuring a sufficient energy supply for at least ten billion people on (and off) earth. We are building a team with diverse talents dedicated to making fusion energy a real solution to humanity’s most pressing problem.

The HR Coordinator supports recruiting, onboarding, and day‑to‑day HR activities, with a primary focus on recruiting coordination and creating a positive candidate experience. This position works closely with the Sr. HR Generalist & Recruiter to coordinate interviews, candidate communications, new hire preparations, and general HR administrative needs.

Responsibilities

1. Coordinate interview scheduling and candidate and interviewer communications, including reminders and follow-ups.
2. Post and maintain job openings on LinkedIn, job boards, and other recruiting platforms.
3. Source potential candidates based on established position requirements and direction from HR and hiring managers.
4. Assist with resume screening and initial candidate phone screens using established criteria.
5. Prepare interview materials, panel schedules, and candidate scorecards.
6. Follow up with interviewers to ensure feedback is submitted in a timely manner.
7. Maintain accurate candidate records and recruiting activity in the applicant tracking system.
8. Support a positive and organized candidate experience throughout the recruiting process.
9. Coordinate new hire logistics, including workspace setup, key cards, business cards, name plates, safety shoes, and other employee materials.
10. Support onboarding activities and ensure new employees have the necessary materials and information for their first day.
11. Maintain the staff directory, employee records, job description library, and other HR documentation.
12. Assist with HRIS updates, benefits enrollment reminders, compliance tracking, and routine employee requests.
13. Support company events, employee engagement activities, HR communications, and special projects.
14. Provide general administrative support to the HR team as needed.

Qualifications

• Associate degree in Human Resources, Office Administration, Business Administration, or a related field preferred.
• Previous experience in HR, recruiting coordination, administration, or a related role preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and follow through on tasks.
• Professional and service-oriented when interacting with candidates and employees.
• Proficient in Microsoft Office with the ability to learn new HR and recruiting systems.

Compensation and Benefits

What we are working on is hard… and hugely important. Realta Fusion is assembling a talented team bound together by a passion to solve humanity’s biggest challenge with first-of-a-kind technology. Additionally, Realta offers:

• Competitive compensation package, including equity stock options
• Comprehensive benefits including health, dental, and vision insurance, plus a retirement savings plan
• Flexible paid time off (PTO) to support work-life balance
• Work and live in Madison, Wisconsin — one of America’s most livable and vibrant cities

We value diversity as a critical factor in innovation and believe a diverse team is necessary to solve the toughest problems. We aim to create an inclusive environment that unleashes the full creativity of our team members from a wide variety of backgrounds and experiences. We provide equal employment opportunities to all individuals based on merit and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable laws.