Human Resources Coordinator

Southernmed; Jacksonville (FL); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Employer-paid STD, LTD and Life AD&D

Paid time off and holidays

Retirement savings plan with company a

Annual Merit Increases

Access to Virtual Health & Wellness

Job summary

US Pediatric Partners is seeking a detail-oriented HR Coordinator to support recruitment, onboarding, benefits administration, payroll, and HR record management. This hybrid role requires excellence in organization and communication to foster a positive employee experience, with four days in the Jacksonville, FL office and one day from home.

The ideal candidate will have 1–3 years in HR or admin roles, knowledge of HRIS and MS Office, and a strong commitment to confidentiality and compliance.

Qualifications

• Associate's or Bachelor's degree in HR, Business Administration, Healthcare Administration, or related field preferred.
• 1-3 years of HR or administrative experience preferred.
• Healthcare industry experience is a plus.

Responsibilities

• Coordinate recruitment activities, including posting openings, scheduling interviews, and candidate communications.
• Conduct new hire onboarding and orientation programs.
• Prepare offer letters, employment agreements, and new hire documentation.
• Assist hiring managers throughout the recruitment process.
• Maintain accurate and confidential employee records in HRIS.
• Process personnel transactions: hires, transfers, promotions, terminations.
• Ensure compliance with recordkeeping requirements and company policies.
• Generate HR reports and maintain employee databases.
• Support employee benefits enrollment and updates.
• Assist employees with benefit inquiries and work with providers to resolve issues.
• Ensure HR practices comply with federal, state, and local laws; assist with audits and compliance reporting.
• Support policy updates and employee handbook administration.
• Maintain confidentiality of sensitive information and support payroll preparation and processing.

Skills

Organizational skills

Communication

Microsoft Office Suite

HRIS

Discretion with confidential info

Detail-oriented

Customer service orientation

Education

Associate's or Bachelor's degree in HR/Business/Healthcare Admin

Tools

HRIS systems

Microsoft Office

Job description

Description

Are you a detail-oriented HR coordinator who has a passion for problem solving and employee support? Do you find ways to collaborate with team members to improve processes and challenge the norms? Are you the first to raise your hand to learn new skills and help out fellow teammates? If the answer is yes, then we would love to hear from you!

USPP is seeking a highly organized and detail-oriented HR Coordinator to support our Human Resources department and help foster a positive employee experience. The HR Coordinator will assist with recruitment, onboarding, benefits administration, payroll, compliance, and HR record management. This role is critical in ensuring efficient HR operations while supporting our mission of delivering high-quality pediatric healthcare services for our patients.

Benefits that Matter!

• Health, dental, and vision insurance
• Employer-paid STD, LTD and Life AD&D
• Paid time off and holidays
• Retirement savings plan with company match
• Annual Merit Increases
• Access to Virtual Health & Wellness

Recruitment & Onboarding

• Coordinate recruitment activities, including posting job openings, scheduling interviews, and communicating with candidates.
• Conduct new hire onboarding and orientation programs.
• Prepare offer letters, employment agreements, and new hire documentation.
• Assist hiring managers throughout the recruitment process.

Employee Records & HR Administration

• Maintain accurate and confidential employee records in HR information systems (HRIS).
• Process personnel transactions, including hires, transfers, promotions, and terminations.
• Ensure compliance with recordkeeping requirements and company policies.
• Generate HR reports and maintain employee databases.

Benefits Support

• Support employee benefits enrollment and updates.
• Assist employees with benefit-related inquiries.
• Work with benefits providers to resolve issues.

Compliance & Policy Support

• Ensure HR practices comply with federal, state, and local employment laws.
• Assist with audits, accreditation requirements, and compliance reporting.
• Support policy updates and employee handbook administration.
• Maintain confidentiality of sensitive employee information.

Payroll Support

• Assist with payroll preparation and processing by maintaining accurate employee data, timekeeping records, and attendance information.
• Review timesheets, pay adjustments, and employee status changes to ensure payroll accuracy.
• Respond to employee inquiries regarding pay, deductions, direct deposits, and payroll-related concerns.
• Assist with payroll audits and ensure compliance with wage and hour regulations.
• Collaborate with HR team to reconcile payroll discrepancies and improve payroll processes.

Requirements

Education

• Associate's or Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or related field preferred.

Experience

• 1-3 years of Human Resources or administrative experience preferred.
• Healthcare industry experience is a plus.

Skills & Competencies

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Knowledge of employment laws and HR best practices.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Customer-service mindset with a commitment to supporting employees.

Preferred Qualifications

• SHRM-CP, PHR, or other HR certification is a plus.
• Experience working in a healthcare, hospital, clinic, or long-term care environment.
• Familiarity with healthcare compliance requirements and credentialing processes.

This is a hybrid role working four days in our Jacksonville, FL office and one day working from home.

US Pediatric Partners is committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other protected status. Employment decisions are based on qualifications, merit, and business needs.