Human Resources Coordinator

Automatic Data Processing, Inc.

Hauppauge (NY)

On-site

USD 52,000 - 75,000

Full time

14 days+

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Benefits offered by this job

Generous PTO

Paid Holidays

401K with company match

Profit Sharing Plan

Life and Short-Term Disability

Employee Discounts

College Scholarship Program

Job summary

United States Luggage Company is seeking a hands-on HR Coordinator to own essential HR administrative processes and employee programs from start to finish, partnering with the Director of Human Resources. This full-time in-office role includes coordinating recruiting and onboarding, maintaining HR records, supporting benefits and arranging employee experiences.

You will manage HR operations, onboarding/offboarding, HRIS data, benefits administration, employee engagement events, and office

Qualifications

Associate degree in HR or related field required; bachelor’s degree preferred.
At least 2 years in a fast-paced HR department.
Experience with recruiting, onboarding/offboarding and HR administration.
Experience with an ATS or similar system.
Experience with ADP Workforce Now preferred.
Strong Microsoft Word and Excel; PowerPoint, Outlook and Teams preferred.
Bilingual English/Spanish preferred.

Responsibilities

Own day-to-day HR coordination and employee inquiries.
Manage recruiting system activity and candidate screens.
Coordinate onboarding from offer to integration.
Coordinate offboarding and HRIS updates.
Maintain accurate employee records in ADP Workforce Now.
Support benefits enrollments and 401(k) administration.
Organize employee engagement events and office programs.
Assist with office administration and special projects.

Skills

Recruiting

Onboarding

HR Administration

HRIS

Bilingual English/Spanish

Education

Associate degree in HR or related field

Bachelor’s degree preferred

Tools

ADP Workforce Now

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-time Regular Hauppauge, NY, US

Full-Time

In Office Tuesday-Thursday; Remote Monday & Friday

What to Expect

Step into a hands-on HR role where your organization, initiative and passion for people help shape an award-winning workplace culture. As our full-time HR Coordinator, you will own essential HR administrative processes and employee programs from start to finish, partnering closely with our Director of Human Resources.

From coordinating recruiting and onboarding to ensuring accurate HR records, supporting benefits and creating memorable employee experiences, you will wear many hats. We are looking for someone who thrives in a fast-paced environment, is passionate about helping employees, follows through on details and takes pride in keeping a busy HR function running smoothly and efficiently.

Your Impact

Reporting to the Director of Human Resources, you will independently manage assigned HR operations, recurring programs and deadlines, including:

HR Operations & Employee Support

Own day-to-day HR coordination, employee inquiries, documentation, communications, reporting and follow-up.
Track HR requests and projects through completion, using discretion and sound judgment with confidential matters.

Tal ent Acquisition

Manage job postings and recruiting system activity; review resumes and conduct initial candidate screens.
Coordinate interviews and communications with candidates, recruiters and hiring managers; close out recruitment records.

Onboarding & Offboarding

Own the administrative onboarding process from accepted offer through new hire integration, including paperwork, background checks, HRIS documents, welcome packages and onboarding checklists.
Create individualized onboarding schedules, coordinate leadership meetings and welcome lunches, update onboarding materials and organizational charts, and arrange travel when needed.
Coordinate offboarding paperwork, meetings, HRIS updates, carrier notifications and payroll communications.

HRIS, Records & Reporting

Maintain accurate employee records in ADP Workforce Now; process new hires, terminations, compensation and other status changes.
Audit HRIS data, research routine system issues, support employees and maintain recurring headcount, new hire and other HR reports.
Maintain compliance documentation, training records and employee resources.

Benefits & 401(k) Administration

Support benefit enrollments, qualifying life events, terminations, open enrollment and routine employee questions.
Independently reconcile monthly benefit invoices, research discrepancies and track adjustments.
Provide day-to-day 401(k) administrative support, eligibility tracking and routine employee assistance.

Employee Engagement & Events

Coordinate the Spirit Committee and employee activities, including monthly Commuter Week breakfasts, happy hours and lunches.
Provide hands-on event setup and execution, including supplies, food presentation, room setup and cleanup.
Support larger company events, including biannual State of the Union gatherings.

Office Administration & Special Projects

Manage inventory, ordering, restocking and invoice review for our Café.
Coordinate assigned HR programs and special projects.

Who You Are

An organized, proactive self-starter who enjoys taking ownership of administrative responsibilities and deadlines.
A detail-oriented problem solver who can juggle priorities and follow through without constant direction.
A warm, service-minded communicator who exercises discretion and handles confidential information professionally.
Comfortable using technology and AI tools to improve HR workflows and efficiency.
Happy to be hands-on with employee events and office activities as well as traditional HR administration.

What Makes You a Great Fit

At least 2 years of experience in a fast-paced HR department or similar HR-focused role; this is not an entry-level position.
Experience with recruiting, onboarding/offboarding and HR administration; ATS or similar system experience required.
Experience with an HRIS, preferably ADP Workforce Now; working knowledge of HR practices and applicable laws.
Associate degree in HR or related field required; bachelor’s degree preferred.
Strong Microsoft Word and Excel skills; PowerPoint, Outlook and Teams experience preferred.
Bilingual English/Spanish strongly preferred.
Payroll process knowledge a plus .

Who We Are

United States Luggage Company is a third-generation, family-owned business with two divisions; Briggs & Riley, our premium travel brand and BlankSlate. We are passionate about innovation, quality, unparalleled customer experiences and the people who make our brands successful.

Why Us?

Our culture is our superpower. We are a 5-time Top Workplace winner, fueled by creativity, innovation, family values, and a passion for building products that elevate every journey. With an average employee tenure of over 10 years, we believe in investing deeply in our people and empowering them to grow.

Schedule