Human Resources Coordinator

Advance Transit; Hartford (VT); On-site; USD 52,000 - 66,000; Full time

Job summary

Advance Transit is seeking a Human Resources Coordinator to provide administrative and operational support to the HR department in Hartford, VT.

You will assist with recruitment, onboarding, benefits administration, payroll support, and recordkeeping while ensuring compliance with federal and state laws and Advance Transit policies.

This role requires strong communication, organization, and discretion, plus proficiency with Microsoft Office and HRIS systems.

Qualifications

• Associate degree in HR or related field preferred.
• 2–4 years HR, payroll, or administrative experience preferred.
• SHRM-CP/PHR or related certification preferred but not required.
• Experience with HRIS and benefits administration desirable.

Responsibilities

• Assist recruitment including job postings, ATS, interviews, and candidate communications.
• Coordinate onboarding, orientation, and training assignments.
• Maintain confidential employee files and HR records.

Skills

Communication

Interpersonal skills

Organizational skills

Confidentiality

HRIS

Microsoft Office

Payroll support

Education

Associate degree in HR or related

Tools

HRIS

ATS

Payroll system

Job description

The Human Resources Coordinator provides administrative and operational support to the Human Resources Department. This position is responsible for coordinating recruitment activities, onboarding, employee records management, benefits administration, training coordination, leave tracking, payroll support, and compliance functions. The Human Resources Coordinator serves as a resource to employees and assists in ensuring that Human Resources programs and services are delivered accurately, efficiently, and in compliance with applicable laws, regulations, and Advance Transit policies.

Essential Functions

• Assists with recruitment efforts including job postings, applicant tracking, interview scheduling, reference checks, and candidate communications.
• Coordinates onboarding activities for new employees including orientation, employment paperwork, and required training assignments.
• Completes I-9 verification and maintains I-9 records in compliance with federal regulations.
• Maintains accurate and confidential employee personnel files and electronic records.
• Processes employee status changes, wage adjustments and transfers.
• Assists with benefits administration including enrollments, changes, terminations, and employee inquiries.
• Assists with the administration and tracking of employees leaves, including FMLA, personal leave, workers’ compensation, and ADA-related documentation.
• Assists with payroll processing activities and verifies employee information within HR systems.
• Prepares reports, spreadsheets, and other Human Resources correspondence.
• Supports employee recognition programs, wellness initiatives, and employee engagement activities.
• Responds to employee inquiries regarding policies, benefits, payroll, and Human Resources procedures.
• Assists with compliance reporting and recordkeeping requirements related to employment laws and regulations.
• Supports annual open enrollment and other Human Resources projects.
• Maintains and updates Human Resources forms, procedures, and documentation.
• Assists with maintaining the Employee Handbook and Human Resources policies.
• Maintains confidentiality of all employee, payroll, medical, and organizational information.
• Promotes a positive, professional, and inclusive work environment.

Required Skills & Abilities

• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple assignments and meet deadlines.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong analytical and problem-solving skills.
• Ability to work independently and collaboratively within a team environment.
• Ability to exercise sound judgment and discretion.
• Working knowledge of Human Resources principles and employment practices.
• Experience navigating a Windows operating environment.
• Proficiency in Microsoft Office workspace (Word, Excel, Outlook, Teams).
• Experience with Human Resource Information Systems (HRIS) preferred.

Travel

Travel is primarily local during the business day, although occasional out-of-area and overnight travel may be required for training, conferences, and professional development opportunities.

Required Education and Experience

• Associate degree in Human Resources, Business Administration, or related field preferred; relevant experience may substitute for education.
• Two to four years of Human Resources, payroll, benefits, or administrative experience preferred.
• SHRM-CP, PHR, or related Human Resources certification preferred but not required.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of the job, the employee is regularly required to sit for long periods of time. Work is normally conducted in an indoor office environment with moderate levels of noise.

Advance Transit provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veterans status, genetics or any other category protected by federal and state law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Advance Transit is committed to providing a workplace that includes people of diverse backgrounds and fully utilizes their talents to achieve its mission. Advance Transit believes that an inclusive and diverse workplace culture enhances the performance of our organization and our ability to fulfill the agency’s mission.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Duties and responsibilities, and activities may change at any time with or without notice.

Confidentiality Statement

Confidentiality is fundamental to the performance of this role. You will regularly handle sensitive information related to employee performance, training records, and safety protocols. It is imperative that all confidential information obtained during the course of employment remains strictly confidential and is not disclosed to unauthorized individuals.By accepting this position, you agree to uphold the highest standards of confidentiality and professionalism in all aspects of your work.