Human Resources Coordinator

Dalton State College; Dalton (GA); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Healthcare options

TRS retirement

Tuition assistance

$100 wellbeing rewards

13 paid holidays

Paid vacation and sick leave

Paid parental leave

Winter break

USG Benefits

Job summary

Dalton State College seeks a Human Resources Coordinator to administer student employment, HR operations, payroll support, and records management in a collaborative campus setting. The role partners with employees, supervisors, and departments to deliver compliant HR services advancing student success.

The minimum hourly compensation is $20.29, dependent on education and experience, with a comprehensive benefits package and a strong focus on accuracy and service.

Qualifications

• Associate’s degree or equivalent/human resources experience.
• More than two years of related experience.
• Higher education experience preferred.
• Knowledge of HR laws and records management.

Responsibilities

• Maintain and update employee records and HR data accurately.
• Coordinate student recruitment through the applicant tracking system.
• Enter and manage student employment data in the HRIS.
• Coordinate orientation and required training for student workers.
• Process employment documentation including DOL notices and verification forms.
• Support timekeeping and student time approvals as needed.
• Serve as primary HR contact for inquiries and guidance.

Skills

Interpersonal skills

HR systems

Time management

Attention to detail

Communication

Education

Associate degree

Tools

HRIS

Payroll software

Job description

Job Title: Human Resources Coordinator
Location: Dalton State College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 303498

About Us

Dalton State College delivers a transformational education experience in a community serving more than 5,000 students through its two campuses and online programs. A member of the University System of Georgia, we provide access to high-quality bachelor's degrees, associate degrees, and career and teaching certificate programs that are responsive to regional and state needs.

Located about 90 minutes from Atlanta and 30 minutes from Chattanooga, Dalton State is nestled in the foothills of the Appalachian Mountains in northwest Georgia and is surrounded by abundant outdoor recreation opportunities. We attract students from 35 countries and 26 states. Approximately half of our students are first‑generation college students. Dalton State is Georgia’s first federally‑designated Hispanic‑Serving Institution (HSI); through this designation, we administer a Title V and a Title III HSI STEM Grant program that benefit all students.

Our mission and values undergird our commitment to creating a sense of belonging for all students and to ensuring their success. Dalton State was ranked #1 in the nation for Student Experience in The Wall Street Journal/College Pulse 2024 Best Colleges in the U.S. rankings and the #2 most recommended institution in the country in 2025. In addition, we are proud to have been recognized in 2024 as one of 75 "Great Colleges to Work For" by ModernThink, along with an Honor Roll distinction.

Job Summary

This position performs a variety of human resources functions, including administration of student employment, HR operations, payroll support, records management, and employee service programs. The position partners with employees, supervisors, and campus departments to provide responsive, accurate, and compliant human resources support that advances Dalton State College’s mission and commitment to student success.

The minimum hourly compensation $20.29, based on education and experience.

Benefits

• Healthcare options
• Retirement option: Teachers Retirement Systems (TRS)
• Tuition assistance
• $100 annually in well‑being rewards
• 13 paid holidays
• Paid vacation and sick leave
• Paid parental leave
• Winter break (December Holidays)
• USG Benefits

Responsibilities

Manages student recruitment and employment functions - 40%

• Maintains and updates employee records and HR systems to ensure accurate personnel, position, and employment data.
• Coordinates and processes student recruitment through the applicant tracking system.
• Enters and manages student employment data in the HRIS system.
• Coordinates orientation and required training for student workers.
• Processes employment‑related documentation, including DOL Separation Notices and Verification of Work forms.
• Maintains student employment pay tier level assignments and related position records.
• Manages performance evaluation process for student workers and works closely with supervisors to assist.
• Supports administration of the student employment budget process by monitoring hours worked, tracking budget utilization, and communicating with supervisors regarding budget management and program requirements.
• Assists supervisors with timekeeping issues and student time approvals, as needed.
• Collaborates with campus partners to support student success initiatives and programs.
• Generates reports and conducts routine audits to ensure the accuracy and integrity of HR data and employment records.

Academic Affairs Payroll Support - 20%

• Updates employee records monthly for any supplemental payroll changes.
• Performs audits to ensure the accuracy, completeness, and integrity of payroll‑related data.
• Collaborates with Payroll and Academic Affairs to identify and resolve payroll‑related discrepancies and changes.
• Develops and maintains standard work processes, user procedures, guidelines, and documentation.

Supplies and Purchasing Duties - 10%

• Maintains department inventory and coordinates the purchases of office and operational supplies.
• Processes purchase requests and submits invoices for payments.
• Provides input as requested for budgetary planning.

Variety of Related Duties - 30%

• Coordinates the administration of the College’s workers’ compensation program, including claim documentation, reporting, and communication with employees and third‑party administrators.
• Administers the Tuition Assistance Program (TAP) and represents the College in systemwide TAP coordinator meetings.
• Coordinates dual appointment requests and serves as the College liaison for related system processes and procedures.
• Supports institutional ethics compliance activities and serves as a member of the Ethics Committee.
• Responds to oral and written requests for employment verification and salary verification.
• Prepares and maintains institutional organizational charts.
• Serves as primary point of contact for Human Resources by responding to inquiries, assisting visitors, and providing information and guidance to employees, applicants, and members of the public.
• Maintains Georgia Notary Public.
• Performs other duties as assigned.

Required Qualifications

Educational Requirements

• Associate’s degree, or a combination of education and human resources experience.

Required Experience

• More than two years of related experience.

Preferred Qualifications

• Experience in a higher education institution.

Knowledge, Skills, & Abilities

ABILITIES

• Ability to work independently.
• Ability to define and document business processes.
• Ability to maintain Georgia Notary Public.

KNOWLEDGE

• Knowledge of modern office practices and procedures.
• Knowledge of college and departmental policies and procedures.
• Knowledge of federal and state laws related to human resources.
• Knowledge of database administration.
• Knowledge of data audit for employee records.
• Knowledge of computers and job‑related software programs.
• Knowledge of E‑Verify and GA New Hire reporting requirements.

SKILLS

• Skill in prioritizing and organizing work.
• Skill in the management of files and records.
• Skill in interpersonal relations and in dealing with the public.
• Skill in the operation of computers and job‑related software programs.
• Skill in oral and written communication.
• Skill in strong attention to detail.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Dalton State College, as determined by Dalton State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to pre‑employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of Dalton State College (DSC). As a member of the University System of Georgia, we follow the Board of Regents’ policy, which prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any DSC program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.

Dalton State College is an Equal Opportunity Institution. For questions or more detailed information regarding this policy, please contact Dalton State College’s Office of Human Resources at 706-272-2034. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at 706-272-2034.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.

Background Check

Position of Trust background check.