Human Resources Benefits Specialist (7265)

Mercy House; Santa Ana (CA); On-site; USD 33,000 - 34,000; Full time

Job summary

Mercy House is seeking a Benefits Specialist in Santa Ana, CA to administer the company’s employee benefits program, including health, dental, vision, and retirement plans. The role requires strong organization, detail-orientation, and excellent communication to liaise with employees and external vendors.

The position supports ERISA, COBRA, HIPAA, and ACA compliance, with duties ranging from enrollment to open enrollment communications and retirement plan administration.

Qualifications

• Experience in employee benefits administration, with a strong understanding of benefit plan design, compliance, and administration.
• Excellent written and verbal communication skills to explain complex benefit concepts to employees at all levels.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively with internal and external vendors.
• Proficient in Microsoft Office and HRIS systems.
• Knowledge of ERISA, COBRA, HIPAA, and ACA.

Responsibilities

• Maintain strong community awareness and build relationships that strengthen collaboration among diverse stakeholders.
• Administer employee benefits programs, including enrollment, changes, terminations.
• Provide guidance and support to employees regarding their benefits options and eligibility.
• Assist with the development and implementation of employee benefits policies and procedures.
• Coordinate with external vendors, including insurance carriers and brokers, to ensure accurate and timely delivery of benefits services.
• Prepare and distribute communications, such as benefit summaries and open enrollment materials, to employees.
• Ensure compliance with applicable laws and regulations, including ERISA, COBRA, HIPAA, and ACA.
• Manage the day-to-day operations of the company's retirement plans, including 403(b).
• Assist with the analysis of benefits data and make recommendations for plan design changes or cost‑saving measures.
• Review all monthly invoices for accuracy.
• Provide timely, accurate, and complete reporting to upper management.
• Participate in benefits‑related projects and initiatives as assigned

Skills

Benefits administration

Communication skills

Microsoft Office

HRIS systems

Regulatory compliance

Tools

Microsoft Office

HRIS systems

Job description

Job Details

Job Location: Santa Ana, CA 92705, Position Type: Full Time, Education Level: Not Specified, Salary Range: $24.00 - $25.00 Hourly, Job Shift: Day, Job Category: Human Resources, Status: Full-Time, Non-Exempt

Pay: $24.00-$25.00/hour

Schedule: Monday - Friday 9:00 a.m. - 5:30 p.m.

Job Summary

The Benefits Specialist will be responsible for the administration of the company's employee benefits program, including health, dental, vision, and retirement plans. The successful candidate will be highly organized, detail-oriented, and possess excellent communication skills to work with employees and external vendors. The Benefits Specialist will also need to stay up to date with relevant laws and regulations to ensure the company remains compliant.

Benefits Administration

• Maintain strong community awareness and build relationships that strengthen collaboration among diverse stakeholders
• Administer employee benefits programs, including enrollment, changes, terminations
• Provide guidance and support to employees regarding their benefits options and eligibility
• Assist with the development and implementation of employee benefits policies and procedures
• Coordinate with external vendors, including insurance carriers and brokers, to ensure accurate and timely delivery of benefits services
• Prepare and distribute communications, such as benefit summaries and open enrollment materials, to employees
• Ensure compliance with applicable laws and regulations, including ERISA, COBRA, HIPAA, and ACA
• Manage the day-to-day operations of the company's retirement plans, including 403(b).
• Assist with the analysis of benefits data and make recommendations for plan design changes or cost‑saving measures
• Review all monthly invoices for accuracy
• Provide timely, accurate, and complete reporting to upper management
• Participate in benefits‑related projects and initiatives as assigned

Miscellaneous

• Attend staff meetings
• Attends quarterly trainings
• Enhance job performance by applying up‑to‑date professional and technical knowledge gained by attending seminars and conferences and reviewing professional publications
• Take initiative; demonstrate strong decision‑making and organizational skills
• Initiate best practices; develop efficiency improvements
• Participate in special projects and other duties as assigned by Supervisor

Qualifications: Requirements

• Education and Experience
  • Experience in employee benefits administration, with a strong understanding of benefit plan design, compliance, and administration
  • Excellent communication skills, both written and verbal, with the ability to explain complex benefit concepts to employees at all levels
  • Strong organizational skills and attention to detail
  • Ability to work collaboratively with internal and external vendors
  • Proficient in Microsoft Office and HRIS systems
  • Knowledge of relevant laws and regulations, including ERISA, COBRA, HIPAA, and ACA
• Physical Requirements
  • Ability to lift, push, and pull up to 25 pounds
  • Sitting for prolonged periods
  • Bending and stooping to file